Tender

TEMPORARY WORKER SUPPORT SERVICES

ESSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 May 2021 at 14:19

Tender Notice
Summary of the contracting process

Essex County Council is seeking tenders for "Temporary Worker Support Services" to enhance their internal resourcing strategies, minimising reliance on external recruitment agencies. The tender is currently in the active stage with submissions due by 21st June 2021. The contract period is expected to commence on 1st August 2021 and run until 23rd November 2025. This procurement falls under the services industry category, specifically focusing on payroll management services, with a total budget of £4,000,000. The primary delivery location is in the East of England, United Kingdom.

This tender presents significant business opportunities for companies specialising in payroll management and temporary staffing solutions. Providers with the capacity to offer adaptive, legally compliant services, as well as innovative technology platforms for timesheet and billing management, will be particularly well-suited to compete. Businesses looking to engage in direct sourcing and contract management of temporary workers, especially those with experience in handling complex recruitment solutions, should consider participating in this tender process to align with Essex County Council's vision.

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Notice Information

Notice Title

TEMPORARY WORKER SUPPORT SERVICES

Notice Description

To support delivery of our resourcing strategies we now need to secure a partner to deliver our vision of temporary worker support services, reflecting ECC's ambition to continue to minimise the use of third-party recruitment agency suppliers and to adopt a talent pool first approach. We are looking for a supplier who can enable our vision that ECC will source it's own temporary talent directly or via our own supply chain and that our chosen partner will provide the technology and service to deliver the engagement of this temporary workforce both contractually and for all timesheet and billing purposes. We are looking to partner with a temporary worker support service provider who can own the contractual engagement of our temporary workforce, weekly payroll, timesheet, and billing of all temporary workers that will be sourced by the ECC inhouse recruitment team both directly and via our own supply chain of third-party agencies. ECC will attract workers across all worker categories and types either directly or via our own supply chain of third-party agencies. Recruitment and attraction of new temporary staff is out of scope of this procurement and will be managed by ECC. We expect our partner would own the contractual engagement of our directly sourced temporary workforce as well as the other services described, we expect for agency hires that the agency provider (via the ECC DPS) will manage the contractual engagement with our partner responsible for the timesheet, payment and billing to agency suppliers via their provided technology. The supplier will need to provide an adaptive, legally compliant service and exemplary technology platform to ECC which enables the service provider to contractually engage our temporary workers, contracting such workers to deliver services in the following ways: * PAYE hourly rate contract for candidates directly sourced by ECC * PAYE daily rate contract for candidates directly sourced by ECC * Ltd Company hourly rate contract for services directly sourced by ECC * Ltd Company daily rate contract for services directly sourced by ECC * Statement of work arrangements whereby temporary services are only paid upon deliverable milestones not time worked, both PAYE and Ltd Company directly sourced by ECC. * Pay per assessment arrangements whereby temporary services are only paid upon deliverable assessments not time worked, both PAYE and Ltd Company directly sourced by ECC. * Umbrella arrangements via compliant umbrella companies. * Able to adapt and deliver to emerging working arrangement in the talent marketplace The service must also allow ECC to place temporary workers found via third party agencies on to the timesheet and billing technology platform which must be fully integrated with the Councils existing P2P solution. Your tender submission must be submitted to the Authority electronically by publishing through this ITT RFX REQ1000245 - CO0095 TWS Payroll Services at https://www.proactisplaza.com:- Additional information: The service commencement date is expected to be 24th November 2021. A transition period is expected between award until the current contract expires on 23 November 2021. The transition will include the following key activities: * Design and testing of interfaces to achieve a P2P process * Transfer of temporary workers from the existing to the new supplier * Cutover of systems and processes from existing to new supplier * Relationship development The contract completion date is expected to be 23 November 2025. ECC is currently replacing its existing financial systems, due to go live October 2021, however if there is any slippage to this implementation then the service commencement date will be pushed back so that full UAT can be carried out prior to go live.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ecdb2d9d-d0bc-449e-bfc3-97d1c19f0209
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/71e88119-d949-47ef-b232-0e9514784035
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20214 years ago
Submission Deadline
21 Jun 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2021 - 23 Nov 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX COUNTY COUNCIL
Contact Name
Andrew Beaver
Contact Email
andrew.beaver@essex.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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