Tender

DBC (SF) Pre-procurement market engagement for Off-site Archiving

SUPPLY HERTFORDSHIRE

This public procurement record has 1 release in its history.

Tender

07 Aug 2019 at 09:48

Tender Notice
Summary of the contracting process

The procurement process, initiated by Supply Hertfordshire, involves a tender titled "DBC (SF) Pre-procurement market engagement for Off-site Archiving" focusing on archiving services. The process is currently in the Tender stage, with a submission deadline for completed Supplier Documents of 12 noon on 9 September 2019. The services sought include secure storage, retrieval, barcoding, certified destruction of records, and contract management. The contract is intended to commence on 2 March 2020 and will last for five years, with a potential extension of up to two years. The location for service delivery encompasses various regions, including the United Kingdom and overseas territories, and the contract value is estimated at £90,000.

This tender presents significant opportunities for businesses specialising in archival services, particularly small and medium enterprises (SMEs) that can offer efficient storage and retrieval solutions. Companies with capabilities in secure record management, logistics for timely delivery, and certified destruction services will find this opportunity particularly relevant. Engaging in this pre-procurement market can provide insights into operational efficiencies that the Council is seeking, potentially allowing successful bidders to establish long-term relationships within the public sector.

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Notice Information

Notice Title

DBC (SF) Pre-procurement market engagement for Off-site Archiving

Notice Description

Off-site Archive, Destruction & Retrieval Service. KEY COMPONENTS OF THE CONTRACT: o Secure and appropriate storage of the paper records o Delivery service for the return of records when required (both next day, same day delivery service) o Supply of barcodes and boxes in the case of new records to be stored (i.e. after an election) o A requirement of having off-site archive records exported in proprietary format / delivered electronically o Certified destruction of records on demand. o Contract Management and performance monitoring o Transfer of existing storage to the new contract o Five year contract with option to extend by up to two years The Council is due to re-tender this contract in the next few months, so we are looking at how the market can offer us efficiencies in the service. To participate in this pre-procurement market engagement, organisations must submit their completed Supplier Document, together with any supporting documents, through the In-Tend system by the return deadline of 12 noon on 9 September 2019. You will not be able to upload documents after this date/time, so please allow plenty of time to complete the upload. Any clarifications regarding this opportunity must be raised through the correspondence area in the In-Tend system. Additional information: To participate in this pre-procurement market engagement, organisations must submit their completed Supplier Document, together with any supporting documents, through the In-Tend system by the return deadline of 12 noon on 9 September 2019. If you are experiencing any problems with uploading documents, In-Tend offer a dedicated UK Support Desk which can be contacted via e-mail support@in-tend.com or by telephone +44 114 407 0065 for any website or technical questions Monday to Friday 8.30am to 5.30pm. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2ff931af-c0f7-45bb-9896-d9463024f2b2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79995100 - Archiving services

92512000 - Archive services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20196 years ago
Submission Deadline
9 Sep 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Mar 2020 - 1 Mar 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUPPLY HERTFORDSHIRE
Contact Name
Sue Foster (DBC)
Contact Email
sue.foster@dacorum.gov.uk
Contact Phone
01442 228346

Buyer Location

Locality
HERTFORDSHIRE
Postcode
HP1 1HH
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Dacorum
Electoral Ward
Hemel Hempstead Town
Westminster Constituency
Hemel Hempstead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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