Tender

Media Monitoring and Database

HISTORIC ENGLAND

This public procurement record has 1 release in its history.

Tender

17 Dec 2024 at 12:54

Tender Notice
Summary of the contracting process

Historic England is seeking a reliable media monitoring and database service through an open procedure to support their media team based in Wiltshire. The procurement falls under the category of market and economic research, polling and statistics, with additional relevance to customer survey services. The intended contract is valued between £40,000 and £50,000, starting on 1 July 2025 for a duration of three years, renewable annually. The tender stage is currently active, with the deadline for submissions set for 27 January 2025. The service is required to monitor coverage across various mediums, provide daily alerts, maintain an extensive and regularly updated media database, and support up to 12 colleagues with platform access and regular training.

This tender presents a significant opportunity for businesses specialising in media analysis, database management, or IT services to showcase their capabilities. With requirements for extensive customer support and adaptable software solutions, SMEs can compete effectively by offering innovative and comprehensive services. Companies with experience in media research and those capable of providing robust, user-friendly monitoring platforms stand a good chance of securing the contract, fostering business growth by aligning their offerings with Historic England’s needs for detailed and accessible media insights.

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Notice Information

Notice Title

Media Monitoring and Database

Notice Description

The Historic England media team needs to source a media monitoring service to monitor the coverage we secure from proactive work and receive organically. We need to monitor national, regional and trade coverage in print, broadcast and online. We would also be interested in the possibility of monitoring international coverage. It should be a reliable service which covers a multitude of keywords that can be easily adapted based on our changing campaigns (and ideally at no extra cost). We would expect any supplier to have an extensive source list. We need to be able to demonstrate all coverage achieved in clear, succinct and eye-catching ways, including our regional coverage volumes which should be broken down by key English regions. We currently monitor and "tag" our coverage by theme, based on various areas of our work. This is done automatically through the media monitoring software and can also be done manually in the platform. This allows us to demonstrate how stories related to different themes of our work perform against each other, or which areas of our work the media cover most regularly. We would like this function to continue, or for a sensible replacement of this feature to be proposed. We need for a team of 10-12 colleagues to be able to access the platform and receive regular training for using the platform/getting the most out of the service. We also require that 15-20 people receive daily coverage alerts which are easy to read, broken down in a sensible way for quick accessibility, ideally with a one sentence or more summary for each headline in the roundup. We collate a summary of gained coverage for our organization every day. For this we share all manner of coverage, including broadcast clippings, so we require a quick and easy way to edit and share broadcast clippings within the platform. We would expect a high level of customer service support, with a named contact available to handle any issues we're having at any time. The contract for this would need to commence 1 July 2025. Duration 3 year. Renewable annually at Historic England's discretion. Three months' notice period. We also need to source a media database so the media team can research journalists and outlets across the UK to promote our stories. The database needs to be extensive with contacts for national, regional, local and trade outlets in the UK and, possibly international. Information about journalists and outlets should include contact details, subject areas covered and preferred method of contact. This database should be updated regularly. We need to be able to create themed lists of contacts within the database, which can be shared with all users at Historic England and also have the ability to add private contacts to the database. The media monitoring and database could be bid for separately or together. We will not give preference to either unless combining the two services provides additional benefits such as a discount ... Additional information: Suppliers interested in this opportunity should register at https://in-tendhost.co.uk/historicengland/aspx/Home in order to express interest and download documentation. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f0ba5515-ebc9-4473-9467-3b8ee739ccc5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/17b9f9a2-1272-49ad-9392-cf98409dc05c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79300000 - Market and economic research; polling and statistics

79342310 - Customer survey services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
27 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2025 - 30 Jun 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENGLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILTSHIRE
Postcode
SN2 2EH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Mannington and Western
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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