Award

John Port School -- Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

04 May 2017 at 14:48

Award Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The procurement process for cleaning services at John Port School, managed by The Litmus Partnership Ltd, is currently in the award stage. This three-year contract, valued at approximately £690,000, is set to commence on 1 January 2017 and will conclude on 31 December 2019. The contract covers the provision of high-quality cleaning services to maintain exemplary standards for a school located in Etwall, Derbyshire, accommodating over 2,000 students. Tender submissions were due by 26 August 2016, and the procurement followed a selective method under a restricted procedure.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those able to demonstrate innovative cleaning methods, equipment, and adherence to BICSc standards. Companies equipped to manage flexible arrangements in response to ongoing changes at the school site will be well-suited to compete effectively. The potential for long-term engagement and the need for reliable service providers make this a lucrative opportunity for small and medium-sized enterprises focused on service excellence.

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Notice Information

Notice Title

John Port School -- Tender for Cleaning Services

Notice Description

John Port School is an Academy for students aged from 11 to 19 years and was opened as a community comprehensive school in 1965 following the reorganisation of secondary education in Derbyshire. It is 1 of the largest comprehensive schools in the country which currently has over 2 000 students on roll, aged between 11 and 18 years. The school is situated in the small village of Etwall in south-west Derbyshire in the Midlands. John Port School is non-selective and takes students from a very large area varying from urban suburbs west Derby to semi-rural villages in the west, north and south. Each year group from year 7 to 11 has 12 forms of around 29 students each. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for John Port School. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for three years in duration from 1.1.2017 until 31.12.2019 and will be fixed price in nature, with the Contractor invoicing the Client for 1/12th of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: Innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. There are ongoing plans for change within the School over the next 3 years, therefore total flexibility will be required from the successful contractor, with regard to the changes in the site layout due to building works and building openings / closures. At present 21 cleaning operatives are employed to work between the hours of 5:45 and 9:00 and 15:15 and 18:30, Monday to Friday, which includes a Manager and Team Leaders. There is also a cleaner present in School during the day. The cost of the cleaning contract between September 2015 and August 2016 was circa 230 000 GBP. Further information can be found within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/john_port_school The closing date for receipt of the Pre-Qualification Questionnaire is 26.8.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f1307c24-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/edc7e731-7fd8-4293-8389-1eeee0e8b388
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£690,000 £500K-£1M
Lots Value
Not specified
Awards Value
£744,806 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
4 May 20178 years ago
Submission Deadline
26 Aug 2016Expired
Future Notice Date
Not specified
Award Date
15 Dec 20169 years ago
Contract Period
1 Jan 2017 - 31 Dec 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE65 6LU
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
South Derbyshire
Electoral Ward
Etwall
Westminster Constituency
South Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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