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Out of Hours Urgent Response Arboriculture Service

The Borough Council of Newcastle-under-Lyme

This public procurement record has 1 release in its history.

Tender

11 Sep 2026 at 17:45

Tender Notice
Summary of the contracting process

The Borough Council of Newcastle-under-Lyme is procuring an out-of-hours urgent response arboriculture service for locations within the Newcastle-under-Lyme borough. The requirement covers a suitably qualified arboriculture team responding to partially failed, failed, storm-damaged or otherwise hazardous trees and woodland. The supplier must provide all necessary labour, equipment, plant and vehicles, and attend within one hour of notification. Out-of-hours coverage means after 4pm from Monday to Friday, together with all hours on Saturdays, Sundays and bank holidays. The work is tree clearing, cutting and maintenance, including emergency attendance and associated arboricultural operations. Delivery is within Newcastle-under-Lyme, England. The council is the buyer and contracting organisation for this service.

The procurement has reached tender: the buyer invited offers through an open procedure below the threshold. Bids had to be submitted by 5pm on 5 October 2026. The contract period runs from 2 November 2026 to 31 March 2028. Its estimated value is £20,000. The requirement is presented as a single service opportunity covering the borough-wide urgent response service. The tender concerns emergency and out-of-hours arboricultural attendance, with the response requirement forming a central operational condition. The published process sets a one-hour attendance expectation following notification. The procurement category is services in practical terms, covering tree-clearing, tree-cutting and tree-maintenance work. Offers are invited under the open procedure, with the detailed tender requirements governing how responses are assessed.

This opportunity suits small and medium-sized arboriculture, tree surgery and grounds-maintenance businesses able to provide a reliable emergency response service. Suppliers need suitably qualified arboricultural staff, along with sufficient labour, vehicles, plant and equipment to deal with partially failed, failed and storm-damaged trees and woodland. The team must be capable of mobilising quickly and attending sites within the required one-hour response window, including evenings, weekends and bank holidays. Relevant practical experience in tree clearance, cutting, maintenance and managing hazardous or unstable trees would position a supplier well. Businesses should also have the operational resilience to provide dependable out-of-hours cover across the Newcastle-under-Lyme borough and manage urgent deployments safely and professionally.

How relevant is this notice?

Notice Information

Notice Title

Out of Hours Urgent Response Arboriculture Service

Notice Description

To reliably deploy a suitably qualified arboriculture team, to include all necessary labour, equipment, plant and vehicles out of hours to attend locations within the borough of Newcastle -under-Lyme within one hour of notification. "Out of hours" is determined to be after 4pm Monday to Friday, all times (24 hours) during Saturdays, Sundays and Bank Holidays. Required deployment will be required for partially failed, failed or storm damaged or otherwise trees and woodland.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f380adc3-2799-44b6-aa69-5ec67a794472
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ac946bf7-bab1-4643-a32f-fbf5832141d8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20264 days ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Borough Council of Newcastle-under-Lyme
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UNDER-LYME
Postcode
ST5 1BL
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Newcastle-under-Lyme
Electoral Ward
Town
Westminster Constituency
Newcastle-under-Lyme

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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