Award

Spencer Academies Trust ~ Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

19 Jun 2019 at 12:58

Award Notice
Tender

12 Jun 2018 at 09:16

Tender Notice
Summary of the contracting process

The Spencer Academies Trust is currently undergoing a tender process for cleaning services, with an estimated contract value of £6.3 million. The procurement is initiated by The Litmus Partnership Ltd and targets multiple locations across the East Midlands, specifically in Nottingham and Derby. The tender is in the award stage as of June 2019, with the contract set to commence on 1 January 2019 and extend until 31 December 2021, with a potential further extension of two years. Interested suppliers should note that the period for submitting the Selection Questionnaire ended on 13 July 2018.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those with experience in educational facilities. Companies focusing on quality service delivery and innovative cleaning solutions will be well-positioned to compete effectively. Given the potential for additional academies to join the Trust during the contract period, suppliers that can demonstrate scalability and proactive contract management will be particularly appealing to the buyer. Small and medium enterprises are encouraged to participate, as the procurement process is designed to include diverse and competitive bids.

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Notice Information

Notice Title

Spencer Academies Trust ~ Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services for Spencer Academies Trust (the Client) at the following Academies: - George Spencer Academy, Arthur Mee Road, Stapleford, Nottingham NG9 7EW. - Derby Moor Academy, Moorway Lane, Derby DE23 2FS. - John Port Academy, Main Street, Etwall, Derby DE65 6LU. - Long Field Academy, Ambleside Way, Melton Mowbray LE13 0BN. - Heanor Gate Science College, Kirkley Drive, Smalley, Heanor DE75 7RA. - Fairfield Primary Academy, Toton Lane, Stapleford, Nottingham NG9 7HB. - Wyndham Primary Academy, Wyndham Street, Derby DE24 0EP. - Sunnyside Primary Academy, Reynard Way, Northampton NN2 8QS. - Portland Primary Academy, Westwick Road, Nottingham NG8 4HB. - Chetwynd Primary Academy, Chetwynd Road, Beeston NG9 6FW. - Glenbrook Primary Academy, Wigman Road, Nottingham NG8 4PB. - Inkersall Primary Academy, Inkersall Green Road, Inkersall, Chesterfield S43 3SE. Spencer academies trust is a Multi academy trust which includes the above Academies, where the successful Supplier will be required to deliver a service and meet the requirements of the specification from the contract commencement. The Trust is expected to grow in the number of Academies becoming part of the Trust during this Contract period, and the provision of Cleaning services within these academies when they have joined the Trust may fall under the scope of this Contract. The successful Supplier will be expected to provide this service within these academies using the same costing model, ratios etc that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these academies will not be increased and they will join the Contract for the remaining contract period that exists at the point of entry into the Trust. The Contract being tendered is for 3 years in duration from 1.1.2019 until 31.12.2021, with the option to extend for a further term of 2 years, and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the Client's facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an Academy that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/spencer_academies_trust The closing date for receipt of the Selection Questionnaire is 13.7.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f3d2ed23-c099-488d-abca-10f09b960b5d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ace1a4f6-e9d3-4b8d-ae13-010634cf1051
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£6,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
£6,300,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20196 years ago
Submission Deadline
13 Jul 2018Expired
Future Notice Date
Not specified
Award Date
12 Nov 20187 years ago
Contract Period
1 Jan 2019 - 31 Dec 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG9 7EW
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
Not specified
Local Authority
Broxtowe
Electoral Ward
Stapleford South West
Westminster Constituency
Broxtowe

Supplier Information

Number of Suppliers
1
Supplier Name

CHURCHILL CONTRACT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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