Award

Aylesford School and Sixth Form College -- Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

13 Apr 2017 at 17:06

Award Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is seeking tenders for cleaning services at Aylesford School and Sixth Form College, located in Warwick, England. This procurement process, under the main category of services, is currently in the Award stage, with the contract commencing on 1 April 2017 and concluding on 31 March 2020. The total contract value is approximately £240,000, and tenders were invited through a selective procurement method, following a restricted procedure. The deadline for submitting the Pre-Qualification Questionnaire was 9 September 2016.

This tender presents a significant opportunity for cleaning service providers looking to expand their business, particularly those with innovative cleaning solutions and equipment. Companies that specialise in office and school cleaning services, especially those able to adhere to high standards such as BICSc, will be well-positioned to compete. Moreover, with a focus on proactive contract management and value for money rather than merely the lowest price, businesses that can demonstrate superior service quality and efficiency will likely find this contract appealing.

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Notice Information

Notice Title

Aylesford School and Sixth Form College -- Tender for Cleaning Services.

Notice Description

The successful tenderer will be required to provide cleaning services at Aylesford School and Sixth Form College. Aylesford School and Sixth Form College is a forward thinking, exciting and educationally challenging environment. All of the School's fundamental principles centre on the teaching and learning experience, with students at the core of all work. The School believe in academic rigour and the concept of improving on previous best. Aylesford School is proud of the school ethos, their teachers and students and the learning relationship that they nurture. Aylesford School prepare their students to access higher education or employment and guide and encourage them to be good citizens capable of adapting to adult life in the 21st century. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Aylesford School and Sixth Form College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.4.2017 until 31.3.2020 and will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 10 cleaning operatives (covering 14 areas -- 9 operatives on the evening shift and 5 operatives on the morning shift) are employed to work between the hours of 6:00-8:30 and 15:30-18:00, Monday to Friday, which includes a Contract Manager undertaking cleaning and non-cleaning duties, totalling 30 hours per week. The value of the current contract is circa 81 000 GBP + VAT which includes daily cleaning duties, washroom services and window cleaning once per annum. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/aylesford_school_cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 9.9.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e7df77e6-60d9-4da3-915b-b736210194f1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
£265,693 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20178 years ago
Submission Deadline
9 Sep 2016Expired
Future Notice Date
Not specified
Award Date
14 Feb 20179 years ago
Contract Period
7 Apr 2017 - 7 Apr 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 6XR
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick Aylesford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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