Award

Vehicle Inspection, Maintenance, Recovery and Repair Services

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

08 Aug 2024 at 13:49

Award Notice
Award

08 Aug 2024 at 13:48

Award Notice
Tender

26 Apr 2024 at 14:27

Tender Notice
Summary of the contracting process

Buckinghamshire Council has concluded a public procurement process for "Vehicle Inspection, Maintenance, Recovery and Repair Services." This contract, relevant to the repair, maintenance, and associated services of vehicles and related equipment (CPV: 50100000), pertains to a mixed fleet including refuse collection and food waste vehicles, among others. This procurement, now in the award stage, encompasses services such as inspection, MOT tests, repairs, and roadside assistance. The contract, starting on 1st August 2024, will run through 31st July 2027, with potential extensions to 2033. The services must be provided across various regions of the UK, including North East, North West, Yorkshire and the Humber, East and West Midlands, East of England, London, and the South East and South West. Key dates include the tender return deadline on 31st May 2024, and the publication date on 26th April 2024.

This tender presents substantial business growth opportunities, especially for SMEs and organisations within the vehicle maintenance and repair industry. It is well-suited for companies capable of adhering to stringent statutory requirements and maintaining high vehicle standards beyond minimum legal requirements. The open procurement method encourages wide participation, ensuring a competitive contract value of £1,500,000. Businesses with a strong track record in vehicle servicing and a presence in the specified UK regions are likely to find this tender highly advantageous, enabling them to expand their service offerings.

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Notice Information

Notice Title

Vehicle Inspection, Maintenance, Recovery and Repair Services

Notice Description

The Authority's requirements for the provision of vehicle inspection, maintenance and repair services for a mixed fleet of vehicles ranging from 26 tonne refuse collection vehicles and 12 tonne food waste vehicles to light good vehicles such a caged tippers and 3.5t vans. The supplier must familiarise itself with and observe all legislation and all other statutes, statutory instruments, regulations and abide by the Authorities operator licence requirements.\r \r It is important that the Supplier fully understands that the statutory requirements are only the minimum requirements for the Authority vehicles to be deemed roadworthy. The Authority seeks to maintain its fleet to a standard over and above these requirements by ensuring that all vehicles are kept in good working condition and never at risk of falling below those minimum statutory requirements.\r \r When instructed by the Authority's Representative, the Supplier shall be able to provide the following Services:\r a. Inspection and servicing.\r b. MOT preparation.\r c. MOT ('annual test').\r d. Repairs.\r e. Roadside assistance and recovery.\r \r The contract commencement date will be 1st August 2024 to 31st July 2027. There is two optional extensions 1st August 2027 to 31st July 2030 and 1st August 2030 to 31st July 2033. Making a potential nine-year total contract term.\r \r Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at PS1,500,000.This is only an estimate and the actual spend maybe higher or lower than this figure.\r \r The Council is of the opinion that TUPE will not apply.\r \r If your organisation wishes to participate in this process, you need to register with the Buckinghamshire Business Portal. You will be unable to take part if you do not register. Please use the link below and follow the instructions on the website:\r \r www.supplybucksbusiness.org.uk\r \r Tenders must be returned via the Buckinghamshire Business Portal. The tender return date is midday on Friday 31st May 2024. Tenders received after this time and date will not be accepted.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f4eeefbd-8111-4112-bf6b-c01e5a469f66
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b3449511-dad3-44ea-ba7f-cc3aba12d332
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,500,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
8 Aug 20241 years ago
Submission Deadline
31 May 2024Expired
Future Notice Date
Not specified
Award Date
30 Jul 20241 years ago
Contract Period
31 Jul 2024 - 31 Jul 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

UK TRUCK & PLANT GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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