Award

17/02/1078 Venue Services - CCS RM6217 Lot 4 - Travel & Venue Solutions

THE PLANNING INSPECTORATE

This public procurement record has 1 release in its history.

Award

08 Apr 2022 at 08:42

Award Notice
Summary of the contracting process

The Planning Inspectorate is seeking venue services through the tender titled "17/02/1078 Venue Services - CCS RM6217 Lot 4 - Travel & Venue Solutions." The procurement, classified under miscellaneous business and business-related services, is located in the South West of England. This selective procurement process allows for a call-off from a framework agreement. The contract is active, with the award date noted as 5 April 2022, and it is expected to run until 4 April 2026, with an overall value of £600,000.

This tender presents an opportunity for small and medium-sized enterprises (SMEs) specialising in venue management, accommodation booking, and related support services. Businesses capable of providing digital and hybrid meeting solutions may also find this of particular interest. Competing in this process could enhance growth potential by securing a long-term contract with a well-established government body, enabling steady business operations in the competitive venue services industry.

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Notice Information

Notice Title

17/02/1078 Venue Services - CCS RM6217 Lot 4 - Travel & Venue Solutions

Notice Description

Venue Services Requirement Background The Business Support Team (BST) currently own the process for sourcing and booking venue and meeting room requirements. Due to the Covid pandemic, there has been an increase in the number of external venue and meeting room requirements with Inspectors running virtual events. For small scale individual requirements (i.e. 1 delegate, 1 day), the BST source venues themselves and have built up a pool of venues primarily used across the UK. For large scale requirements (i.e. training, team meetings, 50+ delegates, number of days), PINS have utilised the venue services contract with Calder Conferences where best value and cost savings can be achieved. Requirement PINS have an ongoing requirement for the provision of venue finding services for meetings, booking of group accommodation and supporting services. Sourcing venues for meetings within the UK, Accommodation booking for 9 delegates or more, Supporting services including digital and hybrid meetings, Online and offline booking process via submission of booking request form, Management of bookings including amendments, cancellations and refunds. DIrect Award

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f6836d7c-05d0-49ca-a374-96abe967ee5b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9375a3ba-b1a7-4adf-aa9b-f447a762d57b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79900000 - Miscellaneous business and business-related services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
£600,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20223 years ago
Submission Deadline
4 Apr 2022Expired
Future Notice Date
Not specified
Award Date
4 Apr 20223 years ago
Contract Period
4 Apr 2022 - 4 Apr 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PLANNING INSPECTORATE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 6PN
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Lawrence Hill
Westminster Constituency
Bristol East

Supplier Information

Number of Suppliers
1
Supplier Name

CALDER CONFERENCES (EM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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