Award

DfT Records Maanagement Services 2025-26

DFTC - DEPARTMENT FOR TRANSPORT

This public procurement record has 2 releases in its history.

AwardUpdate

07 Nov 2025 at 10:22

Award Notice
Award

07 Nov 2025 at 10:20

Award Notice
Summary of the contracting process

The Department for Transport (DfTc) has completed a tender process titled "DfT Records Management Services 2025-26," aimed at procuring a comprehensive records management and storage solution. The service involves storing, managing, transporting, and destroying off-site paper government records, with an option for digitisation. The procurement caters to the British Overseas Territories, Channel Islands, Europe, Isle of Man, Rest of the World, and the United Kingdom. The procurement method was a direct single tender action below the threshold, with the contract period running from 7 July 2025 to 6 July 2026. The tender process concluded with the award granted on 1 October 2025, and published on 7 November 2025, with a total value of GBP 14,674 under the service category "Packaging services" (CPV 79921000).

This contract presents a robust opportunity for businesses specialising in records management, particularly for small and medium-sized enterprises (SMEs) due to their suitability considerations. Companies providing logistics, storage, and digitisation services can benefit significantly from developing solutions for government entities. Given the temporary nature of the provision preceding a larger contract, participatory businesses can leverage this opportunity to showcase their capabilities and potentially secure long-term contracts. This procurement can serve as a strategic partnership avenue with the DfT, located in London. Additionally, businesses with an expertise in handling sensitive government documents across multiple regions would find this project particularly fitting.

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Notice Information

Notice Title

DfT Records Maanagement Services 2025-26

Notice Description

This is to cover the ongoing records management services between DfT and Iron Mountain. Department seeks to procure a comprehensive records management and storage solution which includes various services for storing, managing, transporting and destroying off-site paper government records with the option for digitisation. This will be a temporary provision whilst we run a procurement for the larger contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f6f690d3-6d08-4abf-b162-1e5957c8e900
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3f06fdd6-918d-474c-858f-702b69903014
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79921000 - Packaging services

Notice Value(s)

Tender Value
£14,674 Under £100K
Lots Value
Not specified
Awards Value
£14,674 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20253 months ago
Submission Deadline
2 Jun 2025Expired
Future Notice Date
Not specified
Award Date
30 Sep 20254 months ago
Contract Period
6 Jul 2025 - 6 Jul 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DFTC - DEPARTMENT FOR TRANSPORT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DR
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
Vincent Square
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

IRON MOUNTAIN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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