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PFI Deal Books

Essex County Council

This public procurement record has 1 release in its history.

Award

30 Jul 2026 at 14:19

Award Notice
Summary of the contracting process

Essex County Council procured a cloud software service for managing PFI contract deal books. The system is intended to support contract management, expiry and handback activities in the council’s IDF, allowing staff to navigate and manage large, complex collections of contractual documents more easily. This is a software and information-systems service within the wider services category, associated with CPV 48000000. Delivery is for Essex County Council in the East of England. The requirement is focused on a specialist digital tool rather than general consultancy, document storage or standard office software: suppliers need to provide a platform that structures, manages and makes accessible information relating to PFI contracts throughout their lifecycle.

This procurement has been awarded following a selective call-off from the G-Cloud 14 Framework Agreement, RM1557.14, Lot 2 for Cloud Software. The award was made to Affinitext (UK) Limited on 11 July 2026 for £60,225 including the stated currency of GBP. The contract runs from 11 July 2026 to 10 July 2029, with an optional 12-month extension. The tender submission deadline was 10 July 2026 at 23:59. The procurement is complete and the award is active. The requirement was identified as suitable for small and medium-sized enterprises. Evaluation was conducted through the framework call-off route; the published information describes the procurement method and requirement but does not set out separate price or quality weightings.

For a supplier that did not win this contract, the award demonstrates a defined requirement for specialist cloud software supporting public-sector PFI contract management. A credible competitor for a future requirement with Essex County Council would need a proven platform for organising and searching extensive, complex contract documentation, with features that support operational management through expiry and handback. Experience of public-sector or infrastructure-related contracts would help demonstrate that the system can handle long-lived contractual records and structured lifecycle information. Suppliers should also be able to deliver through a public-sector cloud software framework call-off, operate at small and medium-sized business scale if appropriate, and show that their product is sufficiently practical for council users who need to navigate substantial document sets efficiently.

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Notice Information

Notice Title

PFI Deal Books

Notice Description

Call-off via G-Cloud 14 Framework Agreement (RM1557.14), Lot 2 Cloud Software. PFI Contract Management & Expiry / Handback in IDF. Duration 36 months + 12 month optional extension. Used to hold/manage PFI contracts, system allows ECC to easily navigate large and complex sets of documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f768b1f9-42cb-4976-b515-f9013c16545c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dd41bde9-58cf-4b9f-a5fd-6ddc3d530945
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£60,225 Under £100K
Lots Value
Not specified
Awards Value
£60,225 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Jul 20262 months ago
Contract Period
11 Jul 2026 - 10 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

AFFINITEXT (UK) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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