Tender

UK SBS CS19012 The implementation and provision of a payroll service

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Tender

27 Feb 2019 at 12:23

Tender Notice
Summary of the contracting process

The procurement process for the implementation and provision of a payroll service is being conducted by UK Shared Business Services Limited (UK SBS) on behalf of the National Oceanography Centre (NOC). This tender, identified as UK SBS CS19012, falls under the services category, specifically focusing on payroll management services. The procurement is currently in the tender stage, with bids due by 15th March 2019, at 14:00. The contract is scheduled to commence on 8th April 2019 and will conclude on 30th September 2021. The execution of this process will utilise an open procurement method, necessitating all submissions through the CCS eSourcing Portal.

This tender presents a valuable opportunity for businesses specialising in payroll services and HR management to compete for a contract with a governmental entity transitioning into a charitable organisation. Companies with experience in integrating payroll systems, dealing with sensitive data securely, and offering comprehensive customer support for payroll-related queries would be particularly well-suited to participate. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to apply, given the inclusive nature of this procurement process.

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Notice Information

Notice Title

UK SBS CS19012 The implementation and provision of a payroll service

Notice Description

The final date and time for the submission of bids is Friday 15th March 2019 14:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of Requirement - The National Oceanography Centre (NOC) is a Research Centre within the non-departmental government body UK Research & Innovation (UKRI), which is a partner organisation of the Department for Business, Energy and Industrial Strategy (BEIS). NOC is in the process of becoming an independent charity, which will no longer be within the public sector. NOC is currently provided with a shared service for managing their Finance, Human Resources & Payroll via UK Shared Business Services (UK SBS) on an Oracle 12.1.3 platform. As part of the move to become an independent charity NOC is exiting service provision from UK SBS. NOC has a requirement to procure and implement a fully managed payroll service to replace the payroll service currently supplied by UK SBS. NOC will be using the HR system (Unit 4) which is currently being implemented as the source of the HR data that will drive the payroll, and therefore require the supplier of the managed payroll service to enable the interface of data files on a monthly basis to calculate the monthly payments. The data is then to be processed by the supplier to provide gross to net run, payslips and monthly reporting. The supplier is also expected to deal with all payroll queries from staff, referring to the NOC representative as required and must provide a secure method for transferring sensitive data. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ / RFP document. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f83796cd-ebe0-41cc-993f-9bf15b141208
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6d381569-5074-4a3e-95a8-cadb8dca836c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20196 years ago
Submission Deadline
15 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Apr 2019 - 30 Sep 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Not specified
Contact Email
professionalservices@uksbs.co.uk
Contact Phone
01793 867005

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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