Award

EPCL16 Routine and Responsive Cleaning

EASTERN PROCUREMENT LIMITED

This public procurement record has 2 releases in its history.

Award

21 Apr 2017 at 12:39

Award Notice
Tender

18 Nov 2016 at 20:15

Tender Notice
Summary of the contracting process

The procurement process titled "EPCL16 Routine and Responsive Cleaning" is managed by Eastern Procurement Limited, focusing on cleaning services for Suffolk Housing Society's residential accommodation, sheltered schemes, and commercial offices within the East of England. The procurement method employed is an open procedure, with the tender period concluding on 5th September 2016. The contract is set to commence on 12th December 2016, with a total value of £1,200,000 and an option for a 3-year term, which can be extended annually for a maximum duration of 6 years from the award date.

This tender presents significant growth opportunities for businesses within the cleaning services industry, particularly those equipped to handle extensive contracts that involve cleaning both residential and commercial properties. Small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs) are encouraged to participate, as they may possess the agility and local knowledge essential for meeting the specific needs of Suffolk Housing Society. Early engagement is recommended to facilitate access to the properties for accurate work evaluation and cost estimation.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

EPCL16 Routine and Responsive Cleaning

Notice Description

Routine and Responsive Cleaning of Suffolk Housing Society's; Residential Accommodation, Sheltered Accommodation Schemes and Commercial Offices (Communal Areas Only). This opportunity offers Contractors the chance of dealing with the whole of Suffolk Housings Cleaning for the communal aspects of their residential properties, their sheltered housing schemes, and also incorporates an option to deliver the cleaning of their commercial properties. This aggregated solution offers a greater volume of work to the successful contractor than previous agreements. The agreement is set to be for 3 years with options to extend annually beyond this, for up to 6 years in total from the award date. In order to deliver this contract effectively it is advised you secure access to the properties involved to properly evaluate the work required and costs involved (See Appendix K of the Tender for details). The opportunity to do this is limited so early engagement on this is strongly recommended. SHS is currently looking to mobilise this contract in the first 2 months of 2017. Please ensure all relevant parties within your organisation are aware of the key dates for submission, clarifications and evaluations in order to assist in making this run smoothly.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fce31020-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9643ba15-6cbd-4b46-9611-8b88f250433f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
£147,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Apr 20178 years ago
Submission Deadline
5 Sep 2016Expired
Future Notice Date
Not specified
Award Date
21 Mar 20178 years ago
Contract Period
22 Mar 2017 - 21 Apr 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EASTERN PROCUREMENT LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR16 1ET
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
Not specified
Local Authority
South Norfolk
Electoral Ward
Mulbarton & Stoke Holy Cross
Westminster Constituency
South Norfolk

Supplier Information

Number of Suppliers
1
Supplier Name

LAC CLEANING CONTRACTORS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-fce31020-adc9-11e6-9901-0019b9f3037b-2017-04-21T13:39:29+01:00",
    "date": "2017-04-21T13:39:29+01:00",
    "ocid": "ocds-b5fd17-fce31020-adc9-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "EPCL16/2",
        "title": "EPCL16 Routine and Responsive Cleaning",
        "description": "Routine and Responsive Cleaning of Suffolk Housing Society's; Residential Accommodation, Sheltered Accommodation Schemes and Commercial Offices (Communal Areas Only). This opportunity offers Contractors the chance of dealing with the whole of Suffolk Housings Cleaning for the communal aspects of their residential properties, their sheltered housing schemes, and also incorporates an option to deliver the cleaning of their commercial properties. This aggregated solution offers a greater volume of work to the successful contractor than previous agreements. The agreement is set to be for 3 years with options to extend annually beyond this, for up to 6 years in total from the award date. In order to deliver this contract effectively it is advised you secure access to the properties involved to properly evaluate the work required and costs involved (See Appendix K of the Tender for details). The opportunity to do this is limited so early engagement on this is strongly recommended. SHS is currently looking to mobilise this contract in the first 2 months of 2017. Please ensure all relevant parties within your organisation are aware of the key dates for submission, clarifications and evaluations in order to assist in making this run smoothly.",
        "datePublished": "2016-08-05T13:00:08+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919000",
            "description": "Office, school and office equipment cleaning services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "90911000",
                "description": "Accommodation, building and window cleaning services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 600000,
            "currency": "GBP"
        },
        "value": {
            "amount": 1200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2016-09-05T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2016-12-12T00:00:00Z",
            "endDate": "2022-12-11T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f62952df-f0b4-4875-bb86-249a9eeffe1c",
                "datePublished": "2016-08-05T13:00:08+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/5BCA5yty",
            "name": "EASTERN PROCUREMENT LIMITED",
            "identifier": {
                "legalName": "EASTERN PROCUREMENT LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/5BCA5yty"
            },
            "address": {
                "streetAddress": "The Old Granary, Ashwellthorpe",
                "locality": "Norwich",
                "postalCode": "NR16 1ET",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "info@eastern-procurement.co.uk"
            },
            "details": {
                "url": "https://in-tendhost.co.uk/epl/aspx/Registration"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-54521",
            "name": "LAC Cleaning Contractors Ltd",
            "identifier": {
                "legalName": "LAC Cleaning Contractors Ltd"
            },
            "address": {
                "streetAddress": "22 Friars Street, Sudbury, Suffolk, CO10 2AA"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/5BCA5yty",
        "name": "EASTERN PROCUREMENT LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-fce31020-adc9-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2017-03-21T00:00:00Z",
            "datePublished": "2017-04-21T13:39:29+01:00",
            "value": {
                "amount": 147000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-54521",
                    "name": "LAC Cleaning Contractors Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-03-22T00:00:00Z",
                "endDate": "2023-04-21T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/9643ba15-6cbd-4b46-9611-8b88f250433f",
                    "datePublished": "2017-04-21T13:39:29+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}