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AI assisted EHCP drafting tool

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Award

04 Sep 2026 at 17:50

Award Notice
Summary of the contracting process

Southampton City Council procured a secure, cloud-based software-as-a-service solution to support the drafting and quality assurance of Education, Health and Care Plans (EHCPs) within its special educational needs and disabilities (SEND) service. This is a software and information systems service, covering the council’s operational requirement in Southampton. The solution is intended for public-sector users involved in preparing and checking EHCPs, rather than for general-purpose document production. The procurement therefore concerns specialist education and care-planning software, with an emphasis on secure cloud delivery, structured drafting and quality assurance. It is categorised as a services procurement and is suitable for small and medium-sized enterprises.

The procurement is complete and was awarded on 27 April 2026. Southampton City Council used a selective procedure to make a call-off from a framework agreement. The tender deadline was 21 April 2026 at 12:00. Bramble Hub Limited was awarded the contract for £114,000. The contract period runs from 1 May 2026 to 30 August 2028. The award covers the full requirement for the AI-assisted EHCP drafting tool and associated secure cloud software service. The published outcome identifies one successful supplier. The procurement was evaluated through the framework call-off process; the available award information does not set out separate price, quality or technical weightings.

This award demonstrates demand from a local authority for specialist software that combines AI-assisted EHCP drafting with quality assurance in a SEND service. Suppliers seeking similar work would need a secure, reliable cloud SaaS platform designed for sensitive public-sector information, with practical workflows for creating, reviewing and improving Education, Health and Care Plans. Credible competitors would also need to show that their product can support council staff rather than simply provide generic artificial-intelligence or document-management functions. Relevant experience in education, social care, health-related administration or local-government digital services would strengthen a future proposition. The opportunity is suitable for an SME with the product capability, information-security discipline and implementation capacity to support a council-wide service.

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Notice Information

Notice Title

AI assisted EHCP drafting tool

Notice Description

Procurement of a secure, cloud based software as a service (SaaS) solution to support the drafting and quality assurance of Education, Health and Care Plans (EHCPs) within the SEND service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fdd2e27c-3c1c-4fef-956e-8db7930a9561
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/22a2e2a6-826f-4bdc-8042-22f2da72c63c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£114,000 £100K-£500K
Lots Value
Not specified
Awards Value
£114,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Apr 20264 months ago
Contract Period
1 May 2026 - 30 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

Bramble Hub Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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