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ENQ1318 - For the Provision of Event Traffic Management

Derby City Council

This public procurement record has 1 release in its history.

Tender

16 Sep 2026 at 11:54

Tender Notice
Summary of the contracting process

Derby City Council is buying event traffic management services across the city, covering both vehicle and car park operations. The work includes managing vehicles on site, operating car parks, processing payments efficiently and managing local roads serving the car parks. Services will be required mainly for indoor events at Derby Arena, alongside outdoor events requiring traffic management for road closures. The Council will submit applications for any road closures. This is a public-sector services contract for car park management and event traffic operations, classified under CPV 98351000. Delivery is across Derby and the wider city event programme, with activity taking place at event venues, car parks and associated local roads. The requirement is suitable for small and medium-sized enterprises with relevant event, parking or traffic management capability.

The Council invited quotations through an open procedure below the threshold, so this process has reached tender and suppliers were invited to submit offers. Suppliers had to express interest and obtain the bidding documents by 12:00 on 22 September 2026; returned bids were due by 12:00 on 23 September 2026. Expressions of interest and submissions were handled through the electronic tendering system. The estimated contract period runs from 1 October 2026 to 30 September 2027. The estimated maximum procurement value is £99,999 including the stated currency of GBP. The procurement is for services and is being run under the Procurement Act 2023 and Procurement Regulations 2024. The opportunity is presented as a single requirement covering the described event traffic management services.

This opportunity suits specialist traffic management, event operations, car park management and parking payment providers able to deploy staff and processes across varied city events. Suppliers should be able to manage vehicle movements safely and efficiently on event sites, operate car parks, process payments and coordinate traffic on roads serving venues. The work calls for practical event delivery capability, including the flexibility to support regular indoor events at Derby Arena and outdoor events involving road closures. Experience of managing changing event conditions, coordinating on-site vehicle flows and maintaining efficient customer-facing parking operations would be relevant. Firms need the operational capacity to provide services at multiple events and locations across Derby, with suitably organised teams and procedures for traffic and car park management.

How relevant is this notice?

Notice Information

Notice Title

ENQ1318 - For the Provision of Event Traffic Management

Notice Description

Quotations are invited for the provision of event traffic management Services for events across the city, where a car park needs to be operated in respect of the management of vehicles on site and processing of payment as efficiently as possible while managing the local roads to the car park. The Services will predominately be required for indoor events hosted by Derby Arena and a schedule of outdoor events requiring traffic management for road closures. Applications for any road closures will be submitted by the Council. The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The contract is estimated to commence on 1st October 2026 and expires on 30th September 2027. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 22nd September 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00 on Wednesday 23rd September 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) (https://www.eastmidstenders.org (https://www.eastmidstenders.org)) Please search for ENQ1318 or DN825980. Please note: we will only accept expressions of interest through the e-tendering system. Additional information: Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 22nd September 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00 on Wednesday 23rd September 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ff6e0733-5f9f-4f17-91f6-df19c5122bf9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b7f210a2-7de6-47ee-836c-ae56ef01f249
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98351000 - Car park management services

Notice Value(s)

Tender Value
£99,999 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20265 days ago
Submission Deadline
23 Sep 20261 day to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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