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Data Archiving for FMS Project

Folkestone and Hythe District Council

This public procurement record has 1 release in its history.

Award

21 Sep 2026 at 09:10

Award Notice
Summary of the contracting process

Folkestone & Hythe District Council procured data archiving services to support implementation of its new Finance and Asset Management System. The work covered financial data from 1 April 2019 to 31 March 2024 held in the council’s previous financial management system. The requirements included completing a five-year data extract, storing documents on the council’s remote desktop or server, and preparing general ledger extracts for TechnologyOne’s ETL tool to transform and load into the TechnologyOne archive ledger. This is systems and technical consultancy work (CPV 72220000), delivered for the council in Folkestone and the South East of England. The procurement was identified as suitable for small and medium-sized enterprises.

The procurement is complete and was awarded on 17 April 2026 to Moore Stephens Insight Limited. The £15,300 contract runs from 30 April 2026 to 30 October 2026. It was a selective call-off from the ESPO 664-25 Consultancy Services framework, under its strategic IT lot, rather than a standalone open competition. The tender submission deadline was 15 April 2026. The award was based on the framework call-off process. The call-off contract was fully executed on 13 August 2026. Folkestone & Hythe District Council was the buying organisation, and the awarded supplier is recorded as an SME. The procurement is for services rather than goods or construction works.

This award indicates demand for specialist financial-system data migration and archiving capability within local government. A credible future supplier would need to extract and validate multi-year financial records from a legacy finance system, preserve associated documents in a council-controlled server or remote desktop environment, and prepare general ledger data for automated transformation and loading into an archive ledger. Experience with TechnologyOne, ETL processes, archive-ledger structures and financial data integrity would be relevant. Suppliers should also be able to manage implementation support alongside the council’s technology team and demonstrate secure handling of sensitive financial information. As the requirement was bought through a consultancy framework’s strategic IT route, relevant framework access and public-sector delivery experience would strengthen a competitor’s position when similar work is next required.

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Notice Information

Notice Title

Data Archiving for FMS Project

Notice Description

direct award via ESPO 664-25 Consultancy Services framework (2024/S 000-025244) Lot 6b (strategic IT) Archiving of financial data from the period 1 April 2019 to 31 March 2024 from FHDC's previous financial management system. To achieve the successful implementation of the New Finance/Asset Management System, FHDC require additional support to: o complete data extract for five years of data; o store documents on FHDC's remote desktop/server; and o ensure GL extracts will then be utilised by TechnologyOne's ETL tool to transform the data to the required format and loaded into TechnologyOne archive ledger. NB: award decision made 17 April 2026. Call-off contract fully executed 13 August 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ffdbb80d-7db0-4fb1-913b-4a3a8d2211d6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bf2be200-d996-4f7d-b100-a2274cbb8931
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

Notice Value(s)

Tender Value
£15,300 Under £100K
Lots Value
Not specified
Awards Value
£15,300 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Apr 20265 months ago
Contract Period
30 Apr 2026 - 30 Oct 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Folkestone and Hythe District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FOLKESTONE
Postcode
CT20 2QY
Postcode Area
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLJ South East (England)
Local Authority
Folkestone and Hythe
Electoral Ward
Folkestone Central
Westminster Constituency
Folkestone and Hythe

Supplier Information

Number of Suppliers
1
Supplier Name

Moore Stephens Insight Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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