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Forestry Commission Fleet Management and Workshop Software System

Forestry England

This public procurement record has 2 releases in its history.

Award

08 Jun 2021 at 14:15

Award Notice
Tender

28 Jan 2021 at 12:32

Tender Notice
Summary of the contracting process

The Forestry England is currently engaged in a procurement process for the "Forestry Commission Fleet Management and Workshop Software System." This tender falls under the goods category, specifically classified as "Inventory management software package" (CPV code: 48430000). The procurement is being conducted via an open procedure, with key dates including a submission deadline on 22 February 2021 and an award period starting on the same day. The contract value is approximately £420,000 and is set to span a period of 1,800 days, with potential for renewal anticipated around January 2026. The services will be required in the United Kingdom.

This tender presents significant opportunities for small and medium enterprises (SMEs) specialising in software management solutions, particularly those with expertise in fleet management systems. Businesses that have existing software capabilities and can offer robust migration and implementation plans are encouraged to participate. The contract aims to enhance the Forestry Commission’s ability to manage and monitor vehicles and equipment efficiently, making it a promising venture for technology firms looking to expand their portfolio in the public sector.

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Notice Information

Notice Title

Forestry Commission Fleet Management and Workshop Software System

Notice Description

The Forestry Commission (FC) require a Contractor to externally host, maintain and provide a Fleet Management & Workshop Software System (the System) that is fully functional on the FC's standard desktop, browser software and mobile phone application. It is expected that the Contractor will have experience with Fleet software and will have an existing software solution. The FC do not want to develop a bespoke system. The System will be used for the monitoring and management of FC vehicles, mobile plant, and other such equipment/items. The System will record details of these assets and manage their location and service/repair history. Items recorded in the system will include vehicles, tractors, harvesters, strimmer's, chainsaws and may also include smaller hand tools. The System must include a Workshop Control module to manage FC items using FC's own staff, workshops, and external contractors.

Lot Information

Lot 1

The Forestry Commission (FC) require a Contractor to externally host, maintain and provide a Fleet Management & Workshop Software System (the System) that is fully functional on the FC's standard desktop, browser software and mobile phone application. It is expected that the Contractor will have experience with Fleet software and will have an existing software solution. The FC do not want to develop a bespoke system. The System will be used for the monitoring and management of FC vehicles, mobile plant, and other such equipment/items. The System will record details of these assets and manage their location and service/repair history. Items recorded in the system will include vehicles, tractors, harvesters, strimmer's, chainsaws and may also include smaller hand tools. The System must include a Workshop Control module to manage FC items using FC's own staff, workshops, and external contractors.

Renewal: The is an ongoing requirement and will be retendered approximately January 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028e1f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012822-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48430000 - Inventory management software package

Notice Value(s)

Tender Value
£420,000 £100K-£500K
Lots Value
£420,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£260,000 £100K-£500K

Notice Dates

Publication Date
8 Jun 20215 years ago
Submission Deadline
22 Feb 2021Expired
Future Notice Date
Not specified
Award Date
16 Apr 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
January 2026

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Forestry England
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS16 1EJ
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

Freeway Fleet Systems Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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