Domestic & Commercial Gas Servicing & Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0298a7-2022-04-28T13:05:55+01:00",
    "date": "2022-04-28T13:05:55+01:00",
    "ocid": "ocds-h6vhtk-0298a7",
    "description": "All SPD's must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the Post Box will not be considered. Any queries relating to the contract must be raised via the 'Question & Answer' function of the PCS website. The response provided to questions 4C1 - 4C9 of the ESPD will be allocated a score based on the following methodology, all other sections of the SPD are scored on a Pass/Fail basis: 0 - Unacceptable 1 - Poor 2 - Acceptable 3 - Good 4 - Excellent Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. Where a bidder is allocated a score of '0' or 1' by RCH's evaluation panel, for any of these questions, they may be disqualified from the procurement process. It is envisaged that the 5 highest scoring bidders will be taken forward to the tender stage. A separate SPD response must be provided for any subcontractor(s) on whose capability and capacity the main bidder relies on in order to meet the selection criteria. (SC Ref:691589)",
    "initiationType": "tender",
    "tender": {
        "id": "RCH535",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Domestic & Commercial Gas Servicing & Maintenance",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50531200",
            "description": "Gas appliance maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "River Clyde Homes (RCH) is a forward thinking and dynamic 'not for profit' social housing provider that owns and manages over 6,000 homes and provides factoring services to a further 2,250 homes in the Inverclyde area of Scotland. We are looking to procure the services of an experienced and competent contrator to undertake gas servicing, maintenance, repair & (where applicable) appliance replacement of the heating systems residing within our domestic (circa 3500 properties) and commercial (circa 9 properties, RCH Offices / Sheltered Housing Complexes) properties.",
        "lots": [
            {
                "id": "1",
                "description": "RCH are looking to procure the services of an experienced and competent contractor to undertake domestic and commercial gas servicing, maintenance, repair & (where applicable) appliance replacement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "RCH may elect to extend any resultant agreement for up to a period of 2, 12 month periods, subject to the agreement of the successful bidder."
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50531200",
                        "description": "Gas appliance maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "SPD Question 4A.1 - It is a requirement of this contract that Bidders and any relevant sub-contractors hold current registration with Gas Safe and are accredited by SELECT / NICEIC or equivalent. Bidders should indicate whether they hold the required registrations, and provide the company registration numbers within this section of the SPD.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "SPD Question 4B.5.1b - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance = 10m GBP SPD Question 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Public Liability Insurance = 10m GBP Bidders should indicate whether they hold the required cover in the table provided within the SPD.",
                    "minimum": "SPD Question 4B.6 - The bidder's company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies which are deemed financially stable by RCH's Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "4C.1.2- Bidders require to provide three examples of the successful delivery of contracts that are close in nature and scope to RCH's requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders will also be required to provide written references from two of the three clients listed with their response. The references should provide a summary of the works undertaken and indicate the client's own satisfaction levels with the quality of service they received. Simply providing contact details is not enough, written references from clients are to accompany your SPD response. (worth 50.00% of SPD score) 4C.6. - Bidders are required to provide details of the available on-site operatives (gas engineers, not management staff) who will be involved in performing the contract in the event of a successful bid. This should include staff numbers, and information in relation to the staff members core skills, qualifications, accreditations, experience and competency. As a minimum the engineers must be Gas Safe registered and have undertaken adequate Asbestos training. (worth 30.00 of SPD score) 4C.6.1. - Bidders are required to provide details of the relevant experience and the educational and professional qualifications held by their managerial staff. (worth 10.00% of SPD score) 4C.9. - Bidders are required to provide details of relevant tools, plant or technical equipment available to you in relation to servicing the contract (PPE, tools, vehicles, materials etc). (worth 10.00% of SPD score 4C.10.- Please provide details of the proportion of the contract that you intend to subcontract, list the workstreams that will be sub-contracted, provide details of the sub-contractors you intend to sub-contract these works to, and explain how they've been selected and how they will be managed. A separate SPD for each named subcontractor must be completed and submitted with your response. Although not a scored criterion, failure to provide the required information in relation to sub contractors may result in your company being removed from the process.",
                    "minimum": "4D.1 - Bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001. And Bidders require to confirm whether they must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. (Pass / Fail) 4D.2. - Bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. (Pass / Fail)",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Key Performance Indicators will apply to the contract. This will be detailed at the tender stage.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-04-05T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2021-04-16T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2025"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-5527",
            "name": "River Clyde Homes",
            "identifier": {
                "legalName": "River Clyde Homes"
            },
            "address": {
                "streetAddress": "Clyde View, 22 Pottery Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 2UZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8000132196",
                "email": "procurement@riverclydehomes.org.uk",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://riverclydehomes.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-7738",
            "name": "Greenock Sheriff Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Nelson St",
                "locality": "Greenock",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-4435",
            "name": "James Frew Ltd",
            "identifier": {
                "legalName": "James Frew Ltd"
            },
            "address": {
                "streetAddress": "83 New Street",
                "locality": "Stevenston",
                "region": "UK",
                "postalCode": "KA20 3HD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5527",
        "name": "River Clyde Homes"
    },
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:458089-2016:TEXT:EN:HTML"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "010948-2022-RCH535-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-4435",
                    "name": "James Frew Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "010948-2022-RCH535-1",
            "awardID": "010948-2022-RCH535-1",
            "status": "active",
            "value": {
                "amount": 2085173.46,
                "currency": "GBP"
            },
            "dateSigned": "2021-09-08T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}