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North Yorkshire Primary Group Catering Contract

Moorside Primary School and Nursery

This public procurement record has 2 releases in its history.

Award

22 Jun 2021 at 11:40

Award Notice
Tender

23 Mar 2021 at 08:42

Tender Notice
Summary of the contracting process

The North Yorkshire Primary Group is seeking proposals for the "Tender of Catering Services" aimed at providing school catering services across several establishments including Gillamoor CE Primary School, Easingwold Community Primary School, and Moorside Primary School and Nursery. The procurement process is currently at the active tender stage, with a contract term proposed for three years and the option for two additional one-year extensions. The deadline for submission of tender responses is set for 12:00 on 10th May 2021, and interested bidders are required to submit their proposals to Easingwold Primary School. The tender has been classified under the CPV code 55524000, directly relating to school catering services in the region of UKE2.

This tender presents an excellent opportunity for catering service providers, especially those experienced in delivering school meal programmes, to expand their market presence. Companies that can demonstrate innovative catering solutions that appeal to students and comply with nutritional standards will be particularly competitive. The financial terms designed for the contract encourage successful bidders to invest in quality service delivery, which is crucial for attracting a larger user base of students and staff. Bidders should be well-versed in managing variable sales based on school meal participation while maintaining competitive operational costs.

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Notice Information

Notice Title

North Yorkshire Primary Group Catering Contract

Notice Description

Catering provision for School meals on site and all food management, legislative duties and Compliance.

Lot Information

Lot 1

The Contract will be awarded for a three-year duration with the option of two additional one-year extensions. Each School will sign a separate agreement with the successful tendering organisation. The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable. Sales These will be variable based on the actual levels achieved. Food Costs This will be fixed at the percentage agreed as part of this tender process. However, costs must be net of ALL discounts at 'into-unit' level with all rebates of any kind reflected on the Catering Managers' invoices. The costs must reflect those submitted in the financial schedules which will be fixed for twelve months. The food costs will be audited at least annually. Tariff The tariff will be based upon the local marketplace and the free-meal meal cost should reflect the local authority rates unless agreed between the School and the Contractor. Wastage All wastage should form part of the food costs and should not be accounted for separately. Gross Profit or Loss This will be fixed at the percentage agreed as part of this tender process. Labour costs The core labour costs will be fixed. All other labour costs, such as for special events and out of hours events will be charged as and when incurred but at a level pre-agreed in writing. Sundries All sundry costs, as defined in the Contractor's response will be fixed for a year. Any increase in years two and three are not go above inflation. Management Fee The management fee is fixed for a year. Any increase in years two and three are not go above inflation. Hospitality Costs Hospitality costs will be charged as occurred but at fixed item and buffet consumable costs per head. Summary In summary the following lines will make up the total cost of catering: Fixed gross profit percentage Fixed labour cost Fixed sundries cost Fixed management fee Variable hospitality costs Aims and Objectives of the Service The Schools wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry. At this time, the Schools wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice. For rural Schools, an appropriate deliver in solution is required and Schools are open to Contractor input on how this would operate effectively. The Schools objectives for the new contract are as follows:- A catering service that is well managed and requires minimal involvement from the Schools management team. A strong Contractor Area Manager who will develop and lead the team to deliver a customer service focused offer and spend a substantial amount of time on site at the outset to undertake this. A Contractor who is proactive in their relationship management with the Schools. Investment in the Schools Catering service through increased marketing in return for a tenure of contract. A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal. A catering service that encourages students to take a heathy and balanced meal. Food and drinks that look appetising and are attractively presented. A hospitality service that will help showcase the Schools through events and to visitors. A Contractor that adopts a flexible and proactive approach to all Schools activities. A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Schools and the Contractor. A Contractor that operates using the optimum level of staffing. Develops a community food provision that extends to staff, parents, visitors, and the immediate neighbourhood and promotes food education for all stakeholders. Is professionally marketed and promoted to the mutual benefit of the pupils, parents, Schools, and contractor. Demonstrates a flexible approach to all School activities and supports aspects of the curriculum as appropriate, including positively contributing to the education of pupils about food and nutrition. Is managed by an organisation who works with the Schools in partnership to move the service forward together. Achieves best value and eliminates any subsidies as far as is realistically possible.

Options: 2 one year extensions to the 36 month contract

Renewal: 2 possible one year extensions on agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029e37
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014173-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jun 20215 years ago
Submission Deadline
10 May 2021Expired
Future Notice Date
Not specified
Award Date
22 Jun 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Moorside Primary School and Nursery
Additional Buyers

Colburn Community Primary School

Easingwold primary school

Gillamoor CE Primary School

Gillamoor Primary School

Hunton and Arrathorne CP School

Hunton and Arrathorne Community Primary School

Masham CE Primary School

RED BOX CONSULTANCY SERVICES LIMITED

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDALE
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLE2 North Yorkshire
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Taylor Shaw

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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