Award

The Provision of a GIS System

RENFREWSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

26 Apr 2021 at 09:55

Summary of the contracting process

Renfrewshire Council, based in Paisley, is engaged in a completed procurement process for the provision of a Geographical Information System (GIS). The procurement, classified under industry-specific software packages, was conducted as a limited tender under a negotiated procedure, designed to protect exclusive rights. The contract, valued at £25,500, was signed on 1 April 2021. This initiative aims to support various council activities, including public mapping services and operational efficiencies, ensuring vital geospatial data is accessible across platforms for community benefit.

This procurement presents an opportunity for businesses specialising in GIS software and related technological solutions to engage with a significant local authority project. Companies adept in providing bespoke GIS products or services that enhance operational capabilities would be well-positioned to participate in similar future contracts. Given the exclusive nature of the rights held by ESRI, firms with innovative geospatial solutions or those capable of forming partnerships could find avenues for collaboration or competition in subsequent tenders issued by local councils.

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Notice Title

The Provision of a GIS System

Notice Description

The Council requires the continuation of its Geographical Information System (GIS), which operate on desktop server and mobile platforms to deliver data driven knowledge to all sectors and levels of the Council. The Council relies upon the GIS software to deliver geospatial services to citizens and external partners including mapping applications on our public website, vehicle routing functionality and gritter tracking while third parties use the mapping software for information and progress reporting on projects such as gully cleaning operations and the installation, commissioning and deinstallation of Christmas lights.

Lot Information

Lot 1

This procurement for this Contract was conducted as a negotiated procedure in accordance with Regulation 33 (1)(b) (iii) of the Public Contract (Scotland) Regulations 2015 which states that "a contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases-- (iii)the protection of exclusive rights, including intellectual property rights but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement."

Procurement Information

The Council currently utilise a suite of GIS software products which are produced by Environmental Services Research Institute Inc (ESRI Inc) and supplied under licence by their sole UK distributor ESRI (UK) Limited. As the products are bespoke to ESRI Inc, the Council conducted a negotiated procedure to purchase the Enterprise Licence Agreement from their national UK distributor ESRI (UK) Limited due to the protection of the exclusive rights held by ESRI Inc and their subsidiary.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02aa0a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008857-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£25,500 Under £100K

Notice Dates

Publication Date
26 Apr 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Rachel O'Neill
Contact Email
rachel.o'neill@renfrewshire.gov.uk
Contact Phone
+44 3003000300

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

ESRI (UK

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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