Provision of Police Aviation Services including a Fleet Replacement Programme

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02bf85-2026-02-19T12:36:57Z",
    "date": "2026-02-19T12:36:57Z",
    "ocid": "ocds-h6vhtk-02bf85",
    "description": "Any contract values stated within this notice are estimates only, and should not be construed as any commitment by WYCA to spend such sums. The Framework Agreement is open for use by Police Forces and Special Police Forces in the United Kingdom, and/or Police and Crime Commissioners (as defined by the Police Reform and Social Responsibility Act 2011) and/or the Police Authorities (as defined in the Police Act 1964, Police Act 1996, Serious Organised Crime and Police Act 2005, Police and Justice Act 2006, Police, Public Order and Criminal Justice (Scotland) Act 2006), and other relevant legislation for the constituent parts of the United Kingdom, for their respective rights and interests (or such other successor body, company, organisation who shall acquire the responsibility of any of the bodies listed here). For a full list go to: https://www.police.uk/forces Scottish Police information at: http://www.scotland.police.uk/ Police Service of Northern Ireland information at: http://www.psni.police.uk/ Police Forces of British Overseas Territories, British Sovereign Base Areas and British Crown Dependencies including but not limited to: Gibraltar information at: https://www.police.gi Cyprus information at: https://www.sbaadministration.org/ Channel Islands information at: https://jersey.police.uk https://guernsey.police.uk Isle of Man information at: https://www.iompolice.im 7 submissions were received for Lot 1 at the Standard Selection Questionnaire stage. As per corrigendum 2024/S 000-020175 published on 2nd July 2024 - The tender documentation associated with notice reference: 2022/S 000-002330 stated that the Contracting Authority (as defined in the Public Contract Regulations 2015) was West Yorkshire Combined Authority, Wellington House, 40-50 Wellington Street, Leeds, LS1 2DE. This has changed, for the Framework Agreement only, to BlueLight Commercial 12517649 Lower Ground, 5-8 The Sanctuary, Westminster, London, SW1P 3JS with effect from 13th September 2023. As per corrigendum 2024/S 000-024601 published on 6th August 2024 - The tender documentation associated with notice reference: 2022/S 000-002330 stated that any leases for the aircraft would be held by the bidders. This model has been changed so that participating contracting authorities (authorised to access the framework agreement(s)) will be the entity entering into the lease agreements with third party finance providers. BlueLight Commercial Limited (being the current contracting authority of the Procurement, having replaced West Yorkshire Combined Authority as the Authority) took the decision to abandon Lot 2 and Lot 3 of this Procurement. The Authority decided that, in light of the quantum of the initial bids and the indication from tenderers given during subsequent commercial workshops, that these initial bids would likely only increase at final tender stage, it would not represent value for money to the public purse, for it to proceed with Lot 2 and Lot 3 of the Procurement. Bidders were notified of this abandonment on 5th July 2024.",
    "initiationType": "tender",
    "tender": {
        "id": "BLCAviation003",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Police Aviation Services including a Fleet Replacement Programme",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "60400000",
            "description": "Air transport services"
        },
        "mainProcurementCategory": "services",
        "description": "This procurement aims to establish a police aviation services Framework Agreement. Immediately following the award of the Framework Agreement, WYCA intends to enter into two initial call-off contracts for: LOT 1. The lease or capital purchase of seven rotary aircraft for the police purpose, such aircraft to be modified with police role equipment; and LOT 2. The delivery of an outsourced police air support service to the London region. Or awarding under LOT 3 - A combination of Lots 1 and 2.",
        "lotDetails": {
            "awardCriteriaDetails": "If WYCA deems that a Lot 3 solution constitutes the most economically advantageous tender, the intention is that the successful Supplier in respect of Lot 3 will enter into the Framework Agreement, and both of the 'Lot 1' and 'Lot 2' call-off contracts (full versions of which will be available during the next phase of the Procurement). In this instance Lot 1 and Lot 2 will not be awarded."
        },
        "lots": [
            {
                "id": "1",
                "title": "The Lease (or Potential Capital Purchase) of Rotary Aircraft",
                "description": "Award of a Call-off Contract under Lot 1 The Lease (or Potential Capital Purchase) of Rotary Aircraft of the Framework Agreement BLCAVIATION003 Provision of Police Aviation Services including a Fleet Replacement Programme. This is for the purchase of 7 Rotary Aircraft for police purpose. Above figure is an estimate of potential contract value pending finalisation of design of the Operational Helicopter (Rotary Aircraft).",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        }
                    ]
                },
                "value": {
                    "amount": 184000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1740
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "The Delivery of an Outsourced Police Air Support Service to the London Region",
                "description": "Delivery of a Police Air Support service to the London Region. NPAS is looking to meet the specific Metropolitan Police and London Region availability and user requirements through a full turnkey police aviation contract. The contract will be for a service provision based upon availability. It will include fully role equipped police helicopters, instrument rated pilots and the Police Air Operators Certificate (PAOC) and approvals required to deliver a police aviation service. In addition, line and base maintenance provision and spare parts required to meet the specific London operational user requirement for availability of service and rates of flying. Additional information: WYCA is establishing a 6-year Framework Agreement (4 years plus an optional extension of 2 years). It is anticipated that the call off contract length for Lot 2 is: transition period (inclusive of obtaining PAOC) plus a 10-year contract period.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        }
                    ]
                },
                "value": {
                    "amount": 92680000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "3",
                "title": "A Combination of Lots 1 and 2",
                "description": "A combination of Lots 1 & 2. This lot will give suppliers the opportunity to bid for both lots 1 & 2 in order to provide further efficiencies. This lot is not intended to provide a blended service but to allow suppliers to submit joint costings. Additional information: Please note the estimated value of PS276,680,000 for Lot 3 is based on the potential value over the full framework term. It is envisaged that the value for the initial call-off contracts will be PS173,180,000.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        }
                    ]
                },
                "value": {
                    "amount": 276680000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34711500",
                        "description": "Helicopters"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "England and Wales"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60424100",
                        "description": "Hire of aircraft with crew"
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                    {
                        "scheme": "CPV",
                        "id": "60400000",
                        "description": "Air transport services"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "London"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60424100",
                        "description": "Hire of aircraft with crew"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60444000",
                        "description": "Aircraft-operation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60440000",
                        "description": "Aerial and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK"
                },
                "relatedLot": "3"
            }
        ],
        "communication": {
            "futureNoticeDate": "2021-12-08T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "value": {
            "amount": 276680000,
            "currency": "GBP"
        },
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42814&B=BLUELIGHT",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 2,
                "periodRationale": "The Framework term will be 4 years plus an optional 2 year extension, due to the exceptional nature of the subject matter, that consists of bespoke requirements to support UK policing, requiring significant production times and implementation period. This added complexity creates longer timescales for procurement activity and increase internal and supplier bid costs prohibiting regular tendering."
            }
        },
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true
        },
        "tenderPeriod": {
            "endDate": "2022-02-28T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "reviewDetails": "Any appeals should be promptly brought to the attention of the Legal Commercial Services Director of BlueLight Commercial Limited at the address specified in Section I) above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
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                        "oldValue": {
                            "text": "West Yorkshire Combined Authority (or such other successor body, company, organisation who shall have the responsibility of being the contracting authority of the National Police Air Service or any part or parts thereof) Wellington House, 40-50 Wellington Street Leeds LS1 2DE"
                        },
                        "newValue": {
                            "text": "BlueLight Commercial Limited (Company Number 12517649) registered office at Lower Ground, 5-8 The Sanctuary, Westminster, London, SW1P 3JS with effect from 13th September 2023."
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                "description": "The tender documentation associated with notice reference: 2022/S 000-002330 stated that the Contracting Authority (as defined in the Public Contract Regulations 2015) was West Yorkshire Combined Authority, Wellington House, 40-50 Wellington Street, Leeds, LS1 2DE. This has changed, for the Framework Agreement only, to BlueLight Commercial 12517649 Lower Ground, 5-8 The Sanctuary, Westminster, London, SW1P 3JS with effect from 13th September 2023."
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                "id": "2",
                "unstructuredChanges": [
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                        "oldValue": {
                            "text": "The lease or potential capital purchase of Rotary Aircraft for the police purpose. A requirement of 7 aircraft is anticipated, however this may vary. The aircraft must be able to be modified with police role equipment. The contract will include the ongoing requirements of the aircraft as per the Technical Specification."
                        },
                        "newValue": {
                            "text": "The lease or potential capital purchase of Rotary Aircraft for the police purpose. A requirement of 7 aircraft is anticipated, however this may vary. The aircraft must be able to be modified with police role equipment. The contract will include the ongoing requirements of the aircraft as per the Technical Specification. For the avoidance of doubt, the contracting authorities authorised to access the framework agreement(s) will be the entity entering into the lease agreements with third party finance providers."
                        },
                        "where": {
                            "section": "II.2.4)",
                            "label": "Description of the procurement"
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                        "relatedLot": "1"
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                ],
                "description": "The tender documentation associated with notice reference: 2022/S 000-002330 stated that any leases for the aircraft would be held by the bidders. This model has been changed so that participating contracting authorities (authorised to access the framework agreement(s)) will be the entity entering into the lease agreements with third party finance providers."
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        ]
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    "parties": [
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                "email": "Deborah.Walker@bluelight.police.uk",
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        {
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                    "description": "The introduction of soundstage to replace the audio control extant system. This results in the Canyon Aero Digital Audio Control System being replaced with the Becker Avionics Digital Audio Control System, and bring the solution as fully compliant with User Requirements. The modification will also bring into scope of dates for the Preliminary Design Review and the Critical Design Review.",
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            "amendments": [
                {
                    "id": "4",
                    "description": "The modification to the aircraft will include provision for both the fitting of Airwaves Generation 2 Tetra police tactical radios and also the Emergency Services Interim Operating Capability (IOC) police tactical radios.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Modification will be incorporated in the ongoing design and certification of the helicopter."
                }
            ]
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "value": 1
            },
            {
                "id": "4",
                "measure": "electronicBids",
                "value": 1
            }
        ]
    }
}