Notice Information
Notice Title
Electronic Document Management System
Notice Description
This contract is for the provision of an electronic document management system which is deployed on-premise and is a secure computerised system that ensures only authorised staff can access the system. The solution is to provide scanning and archiving functionality for paper medical records, allowing clinicians to view the scanned legacy records electronically and capture data at the point of care using electronic forms and workflow capability.
Lot Information
Lot 1
This contract is for the provision of an electronic document management system (EDMS) deployed on-premise for secure, audited storage and management of patient documentation, enabling paperless working through configuration of digital workflows and electronic forms. The solution is required to provide instant access to patient records via mobile devices and desktops and enable quick access to information through simple intuitive user interface. The solution is required to be interoperable with the Trust's primary patient management system based on HL7 standards. The solution is required to be a secure computerised system that ensures only authorised staff can access the system. The solution is to provide scanning and archiving functionality for paper medical records, allowing clinicians to view the scanned legacy records electronically and capture data at the point of care using electronic forms and workflow capability. An increase in capacity of the solution is also required to enable additional users to access and utilise the EDMS solution as well as the supply of the associated ongoing system support & maintenance services.
Procurement Information
There is a need to ensure the legacy electronic document management solution remains supported and maintained and as well as addressing the expiry of the existing support and maintenance arrangement there is also a need to increase the capacity of the solution to enable additional end users to access and utilise the system following the merger between University Hospitals Bristol NHS Foundation Trust and Weston Area Health NHS Trust. Given the current Trust's digitisation programme, covid pressures, the direction to transition to full electronic patient record as well as the level of investment already undertaken in time, resource and capital to establish an on-premise solution there is a need to ensure continuity of service, the solution has sufficient capacity to meet current organisational needs and mitigate potential issues of being able to establish a stable and fully integrated system. There is a need to avoid disruption, given the Trust's digitisation programme and covid pressures, which could potentially introduce risks of fragmentation in records as well as continued effort to be focused on transition from physical medical records to a full electronic patient record.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02c010
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/014493-2021
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Negotiated without publication of a contract notice
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48311100 - Document management system
48613000 - Electronic data management (EDM)
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £900,000 £500K-£1M
Notice Dates
- Publication Date
- 25 Jun 20214 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 23 Jun 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY HOSPITALS BRISTOL AND WESTON NHS FOUNDATION TRUST
- Contact Name
- BWPC Robert Walker
- Contact Email
- robert.walker2@nbt.nhs.uk
- Contact Phone
- +44 1174142666
Buyer Location
- Locality
- BRISTOL
- Postcode
- BS1 3NU
- Post Town
- Bristol
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK5 West of England
- Small Region (ITL 3)
- TLK51 Bristol, City of
- Delivery Location
- TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
-
- Local Authority
- Bristol, City of
- Electoral Ward
- Central
- Westminster Constituency
- Bristol Central
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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