Tender

Welcome Back Fund Activity

STRATFORD-ON-AVON DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Planning

06 Jul 2021 at 05:51

Planning Notice
Summary of the contracting process

Stratford-on-Avon District Council is initiating a tender for the "Welcome Back Fund Activity", focusing on marketing services to boost tourism in the district, particularly following the impact of the recent pandemic. The contract, valued at £70,000, aims to facilitate events across eight rural locations from July 2021 to March 2022. Businesses interested in participating must submit their proposals by 12:00 noon on 20th July 2021. The procurement process follows a selective method under a restricted procedure, and stakeholders are encouraged to coordinate and engage with local councils to enhance promotional efforts.

This tender presents a valuable opportunity for businesses in the tourism and events sectors, particularly those with expertise in marketing management consultancy and local area engagement. Companies capable of developing and implementing targeted campaigns, as well as managing public events, will be well-positioned to compete. The involvement in these "Welcome Back" events not only aims to attract visitors back to the region but also serves as a platform for businesses to increase their visibility and customer base, fostering growth in a recovering tourism market.

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Notice Information

Notice Title

Welcome Back Fund Activity

Notice Description

As a recognised tourism hot spot, Stratford on Avon District has been deeply affected by the recent pandemic. In order to encourage both national and international visitors to return to the area, Stratford-on-Avon District Council is looking to award a contract to its partner organisation Shakespeare's England Ltd to assist them in organising 'Welcome Back' events within eight rural areas of Stratford on Avon District. These events are to take place between July 2021 and March 2022. Shakespeare's England Ltd is the recognised Destination Management Organisation (DMO), for South Warwickshire. They are fully accredited by VisitEngland / VisitBritain and responsible for the South Warwickshire Destination Management Plan. The role of the DMO is to promote tourism and visits to teh area locally, nationally and internationally; through making Warwickshire a great place to live, work, and visit, so that visitors will stay longer, explore further and spend more. Due to the expansive knowledge that Shakespeare England has of both Stratford on Avon District and its tourism sector through its role as the DMO for South Warwickshire ; it is the Council's belief that no other organisations would be in a position to fulfil the role required. Although this opportunity is below threshold under the Public Contract Regulations 2015; to evidence this we are issuing a call to competition. If no interest is received within 10 working days of publication (deadline 12.00 noon Tuesday 20th July 2021) we will award the contract to Shakespeare's England.

Lot Information

Lot 1

The Contract looking to be awarded is for an organisation to encourage both national and international visitors to return to the area. We are looking for an organisation with a wealth of experience of working in local areas to undertake a 'Welcome Back' role within the Stratford on Avon District. The total budget for this requirement is PS70,000.00, of which, PS40,000.00 must be allocated to funding events. They will be required to do this by delivering the following: * Developing ideas and assisting in events to cover eight rural settlements; organising a 'welcome back' event in each location. These events are to take place between July 2021 and March 2022. * Co-ordinating the proposals (including ideas from Town and Parish Councils) and overseeing delivery to maximise spending within the agreed budget. * Being the day-to-day contact for the stakeholders and being responsible for the promotion of the Welcome Back Events both on and off-line; maximising print, social media and website visibility getting local, regional and National coverage. * Provide a regular update to Stratford on Avon District Council on progress. The contract should be a new targeted campaign under an agreed working title and involve photography and videography at each event for future use on the Town/Parish websites. Although the main target for this activity will be engagement with the businesses and local residents, they will, by their very nature attract outside interest and can be used as a platform to escalate the opportunity to drive additional visitors in the future.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c3e1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015471-2021
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342000 - Marketing services

79413000 - Marketing management consultancy services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
£70,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20214 years ago
Submission Deadline
20 Jul 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STRATFORD-ON-AVON DISTRICT COUNCIL
Contact Name
Charlotte Hume
Contact Email
charlotte.hume@stratford-dc.gov.uk
Contact Phone
+44 1789267575

Buyer Location

Locality
STRATFORD-UPON-AVON
Postcode
CV37 6HX
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Stratford-on-Avon
Electoral Ward
Stratford Guildhall & Bridgetown
Westminster Constituency
Stratford-on-Avon

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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