Planning

DSE World Exhibition Event Build Stand

DEPARTMENT FOR INTERNATIONAL TRADE

This public procurement record has 1 release in its history.

Planning

09 Aug 2021 at 21:45

Planning Notice
Summary of the contracting process

The Department for International Trade is planning a tender for the 'DSE World Exhibition Event Build Stand', which falls under the exhibition, fair, and congress organisation services category. The procurement process is currently at the planning stage, with a pre-market engagement virtual event scheduled for 24 August 2021. Interested parties are encouraged to register via the Market Communications and Research Dynamic Purchasing System and should reach out to CommercialMarEvents@trade.gov.uk for participation details. The estimated value of this contract is £3,600,000, with relevant delivery expected to take place in the UK.

This tender presents a significant opportunity for businesses specialising in event management, stand design and construction, and related services. Companies that can demonstrate experience in managing high-profile events, have a flexible approach to last-minute changes, and possess the necessary accreditations with event bodies will be well-suited to compete. This opportunity also favours those with the capability to collaborate with UK Government initiatives, particularly in sectors focusing on defence and security exports.

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Notice Information

Notice Title

DSE World Exhibition Event Build Stand

Notice Description

The procurement of a new events management agency who specialise in event stand builds. The agency will be required to design stands to the defined requirements that is consistent with that of UK DSE's audience of VVIP's, VIP's, ministerial and military delegations. The agency will be required to design, brand, construct/build and install/breakdown stands that promote UK Government and UK DSE utilising images and messages focused on the UK defence and security sector with regards to export. The stands must be flexible to ensure that when necessary changes can be implemented at late notice, with the ability to re-use elements to maintain a low carbon foot print and save on cost. Each stand should provide the option to have a dedicated project manager who would book exhibition space, liaise with UK companies (where applicable) and travel out to the event itself. The agency will also be expected to make all the necessary on-site arrangements for installation/breakdown, AV, power, rigging (where applicable) lighting, internet connections, freighting, drayage, on site handling, contractor's passes, stand disposal, have a project manager on site for the duration of the event with good communication skills to manage these requirements, provide professional catering and hosting, cleaning, and all auxiliary requirements. The agency will need to have appropriate accreditation with event and exhibition bodies (ESSA and The British Assessment Bureau) and ensure that stand design and construction complies with the regulations and requirements of the venue, event organisers, Health & Safety and security. A Pre-Market Engagement Virtual Event is due to take place 24 August 2021. Timing and further details of the event are to be confirmed. If you are interested in attending, please contact: CommercialMarEvents@trade.gov.uk Additionally please use the following link to register on the Market Communications and Research Dynamic Purchasing System (DPS), selecting the relevant links under the "Communications Marketplace" heading: https://supplierregistration.cabinetoffice.gov.uk/dps#research

Lot Information

Lot 1

To provide an innovative design concept to attract UK and International VVIP's, VIP, ministerial and military delegations to the UK DSE stand and UK group. To ensure that there is a continuity of design recognised throughout the exhibitions programme to a high standard that meets the audience expectations. The agency needs to ensure the following: - Ability to deliver the first exhibition FIDAE 2022 (5-10 April 2022). - Provide an innovative design. - That the production quality meets that of the audience as specified. - To ensure that the contractor has the ability to adhere to the production schedules and deadlines, and that they are able to complete the exhibition programme to timelines agreed. - Has the ability to provide a robust service with a 24hr production/project management facility, for pre-production and installation/breakdown. - To be able to be flexible and adjust to changing project plans and accommodate alternations as required. - To be able to work within a specified budget. - That all health and safety, exhibitors/organisers and security regulations and rules are adhered to. - That they are able to demonstrate that they can work with and provide support to UK companies participating within the UK DSE groups. To be able meet their requirements as requested and agreed with UK DSE project manager. - To be able to provide an innovative design reflecting the DSE Brand Guidelines including but not specific to the 'arch' feature. - To be able to provide a quote for overseas shows inclusive of an overseas supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02d2a6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019255-2021
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154100 - Exhibition stands

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£3,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20214 years ago
Submission Deadline
Not specified
Future Notice Date
10 Dec 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR INTERNATIONAL TRADE
Contact Name
Not specified
Contact Email
commercialmarevents@trade.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
N/A
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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