Tender

CON/012/21 LEV Maintenance, Repair, Statutory Examination and Testing

NHS TAYSIDE

This public procurement record has 2 releases in its history.

Tender

08 Oct 2021 at 08:05

TenderUpdate

08 Oct 2021 at 08:05

Summary of the contracting process

The procurement process, initiated by NHS Tayside, concerns the contract titled "CON/012/21 LEV Maintenance, Repair, Statutory Examination and Testing." This tender falls under the services category, specifically for repair and maintenance services related to Local Exhaust Ventilation (LEV) systems across the NHS Tayside Estate, with an estimated value of £200,000. The process is currently in the Tender stage, with the submission deadline extended to 29th October 2021. Tender submissions must be delivered electronically, and the main location for the services is Ninewells Hospital, Dundee.

This opportunity presents significant prospects for businesses specialising in maintenance and repair services, particularly those with experience in LEV systems or compliance with health and safety regulations. Companies with relevant certifications, such as ISO 9001 for quality management, and those that can demonstrate robust insurance and technical capabilities will be well-positioned to compete. The option for a one-year extension on the contract also highlights potential long-term partnerships for suppliers in this sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

CON/012/21 LEV Maintenance, Repair, Statutory Examination and Testing

Notice Description

LEV (Local Exhaust Ventilation) Maintenance, Repair, Statutory Examination and Testing

Lot Information

Lot 1

This tender document deals with the specification for Maintenance, Repair, Examination and Testing to be carried out for each local exhaust system across the NHS Tayside Estate in accordance with the guidance given in HSG 258 "Controlling airborne contaminants at work - A guide to local exhaust ventilation (LEV)"and Scottish Health Technical Memorandum (SHTM) 02-01, 03-01 and 04-01. This tender also requires the confirmation of compliance with the requirements of the Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR), where applicable.

Renewal: Option to extend for one (1) year

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02dafb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021388-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20214 years ago
Submission Deadline
8 Oct 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NHS TAYSIDE
Contact Name
Robert Dickson
Contact Email
robert.dickson@nhs.scot
Contact Phone
+44 1382660111

Buyer Location

Locality
DUNDEE
Postcode
DD1 9SY
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02dafb-2021-10-08T09:05:04+01:00",
    "date": "2021-10-08T09:05:04+01:00",
    "ocid": "ocds-h6vhtk-02dafb",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19543. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:665500)",
    "initiationType": "tender",
    "tender": {
        "id": "CON/012/21",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CON/012/21 LEV Maintenance, Repair, Statutory Examination and Testing",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "LEV (Local Exhaust Ventilation) Maintenance, Repair, Statutory Examination and Testing",
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This tender document deals with the specification for Maintenance, Repair, Examination and Testing to be carried out for each local exhaust system across the NHS Tayside Estate in accordance with the guidance given in HSG 258 \"Controlling airborne contaminants at work - A guide to local exhaust ventilation (LEV)\"and Scottish Health Technical Memorandum (SHTM) 02-01, 03-01 and 04-01. This tender also requires the confirmation of compliance with the requirements of the Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR), where applicable.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for one (1) year"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ninewells Hospital, Dundee"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The following list provides details of the sections within the Single Procurement Document (Scotland) that must be completed. The SPD (Scotland) is located within the ITT referenced in this Contract Notice. 4B.1.1 Bidders will be required to have a minimum \"general\" yearly turnover of GBP for the last 3 years. 4B.5.1 / 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000GBP Public Liability Insurance = 5,000,000GBP Product Liability Insurance = 5,000,000GBP Goods in Transit Insurance Cover = 5,000,000GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part 2.4 of the Contract Notice. 4C.2 Contractors will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. 4C.8.1 Contractors will be required to confirm their average annual manpower for the last 3 years. 4C.8.2 Contractors will be required to confirm their number of managerial staff for the last 3 years. 4C.10 Contractors will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4C.12 If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE marked, where appropriate. Evidence should be in form of certification issued by a notified body. 4D.1 Quality Management Procedures: 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records. e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "As stated in the ITT document",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-10-08T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2021-10-11T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-10-11T12:00:00+01:00",
            "address": {
                "streetAddress": "Ninewells Hospital, Dundee"
            }
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2021-10-08T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2021-10-29T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2021-10-11T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2021-11-01T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "To allow time for clarification questions to be considered"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-2872",
            "name": "NHS Tayside",
            "identifier": {
                "legalName": "NHS Tayside"
            },
            "address": {
                "streetAddress": "Ninewells Hospital",
                "locality": "Dundee",
                "region": "UKM",
                "postalCode": "DD1 9SY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Robert Dickson",
                "telephone": "+44 1382660111",
                "email": "robert.dickson@nhs.scot",
                "faxNumber": "+44 1382496253",
                "url": "https://www.publictendersscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nhstayside.scot.nhs.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00154",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-23874",
            "name": "Dundee Sheriff Court",
            "identifier": {
                "legalName": "Dundee Sheriff Court"
            },
            "address": {
                "locality": "Dundee",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-2872",
        "name": "NHS Tayside"
    },
    "language": "en"
}