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Provision of Event Services Provider for The Royal Parks Half Marathon

The Royal Parks Ltd

This public procurement record has 2 releases in its history.

Award

09 May 2022 at 14:05

Award Notice
Tender

08 Sep 2021 at 16:15

Tender Notice
Summary of the contracting process

The Royal Parks Ltd is currently conducting a tender for the provision of event services for the Royal Parks Half Marathon, set to take place in London. This procurement process is categorised under event services and is in the active stage of selection. The initial deadline for submitting a Selection Questionnaire was 8 October 2021, with contract execution expected to commence from 30 March 2022, lasting until 31 December 2027. The procurement follows a restricted procedure to identify suitably experienced Event Service Providers who can effectively manage and enhance this flagship event.

This tender offers significant opportunities for growth, particularly for small and medium enterprises (SMEs) specialising in event management, logistics, and sustainability initiatives. Businesses that can demonstrate innovative strategies in delivering mass participation events will find themselves well-positioned to compete. The tender seeks providers who can elevate the runner experience while ensuring sustainability, making it an excellent opportunity for companies passionate about environmental responsibility and event excellence.

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Notice Information

Notice Title

Provision of Event Services Provider for The Royal Parks Half Marathon

Notice Description

The Royal Parks ("TRP") invited suitably experienced Event Service Providers ("ESPs") to submit tenders for provision of event services to deliver its flagship mass participation event the Royal Parks Half Marathon ("RPHM"). The ESP shall deliver five RPHM Events during the Term, with the first RPHM Event occurring in October of 2023 and the four remaining RPHM Events occurring annually each October thereafter. Each RPHM Event shall take place on the second Sunday in October annually. The ESP shall build on RPHM Event achievements, drive forward the sustainability vision for the event, and create demand for Places for the RPHM Event through ensuring that the runner experience is always at the forefront of improvements and innovations.

Lot Information

Lot 1

TRP used a two-stage 'restricted' tendering procedure. The first stage required bidders to complete the Selection Questionnaire (SQ) and upload this to the Delta eSourcing website https://www.delta-esourcing.com/ no later than the SQ submission deadline. Following the evaluation of SQs received, a minimum of the 5 top-highest scoring suppliers were invited to tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02de9a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011985-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,859,339 £1M-£10M

Notice Dates

Publication Date
9 May 20224 years ago
Submission Deadline
8 Oct 2021Expired
Future Notice Date
Not specified
Award Date
30 Mar 20224 years ago
Contract Period
4 Mar 2022 - 31 Dec 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Royal Parks Ltd
Additional Buyers

The Royal Parks

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

London Marathon Events Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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