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CO0096 Temporary and Permanent Worker Supply Chain

Essex County Council

This public procurement record has 3 releases in its history.

TenderUpdate

22 Jul 2026 at 09:20

Tender Notice
TenderUpdate

14 Oct 2021 at 11:45

Tender Notice
Tender

14 Oct 2021 at 11:45

Tender Notice
Summary of the contracting process

Essex County Council is procuring personnel supply services for temporary and permanent recruitment across all of its job categories, including executive interim and qualified social work roles. The arrangement is intended to support frontline and seasonal services such as country parks, outdoor centres and adult community learning. Suppliers will provide and bill for temporary workers, and engage with the council for permanent recruitment, with permanent hires invoiced directly by the council. The supply chain will use Matrix for temporary-worker time recording and billing, while roles will be published through Recruit as mini-competitions under a dynamic purchasing system. The work supports Essex County Council’s operations across its service area, with the council based in Chelmsford.

The procurement reached tender: Essex County Council invited offers through a selective restricted procedure, using a dynamic purchasing system. The tender deadline was 10 November 2021 at 17:00 UTC, and submitted bids were required to remain valid for 180 days. The arrangement is divided into three tiers, with suppliers able to bid for one tier only. Tier 1 is the first point of call; Tier 2 may be used after 48 hours and Tier 3 after 96 hours of a live role requirement. Each tier has a 1,440-day contract period and may be extended by up to 12 months. Bids had to be submitted electronically in English, and variants were not permitted. Evaluation and pricing requirements are set out in the specification, including a three-tier pricing model.

This opportunity suits established recruitment agencies able to source temporary, permanent and interim workers across varied council job categories, including executive and qualified social work positions. Suppliers need responsive candidate-sourcing operations, capacity for volume and seasonal campaigns, and the ability to onboard compliant workers within 24 hours. They must understand role requirements, submit suitable candidates, provide no more than five CVs for any vacancy, and maintain communication and feedback with candidates and workers. Strong reporting and payroll controls are important: the service must show worker pay, statutory costs, agency margins and supplier margins transparently, while applying agreed pay rates. Bidders must belong to REC, APSCo or BIOR and permit workers to use umbrella companies accredited by FCSA, Professional Passport or APSCo registers.

How relevant is this notice?

Notice Information

Notice Title

CO0096 Temporary and Permanent Worker Supply Chain

Notice Description

The purpose of this tender is to install a direct supply chain for temporary and permanent hires, where the contractual arrangement will be held between ECC and the agency supplier. Approved agency suppliers will be required to use our partner Matrix (SCM) for time and billing. Permanent hires will be invoiced directly by ECC. The supply chain will be created using a dynamic purchasing system, all roles published via Recruit will constitute the mini-competitions

Lot Information

Tier 1

Our first point of call for supplier services for all job categories, including Executive Interims and Qualified Social Work. Provide temporary workers in line with requisition requests and bill for the provision of temporary worker services. The supplier must be responsive to requests and ensure candidates submitted are of suitable quality, uploading no more than 5 CVs to any one vacancy. Provision of temporary workers both for volume and seasonal recruitment campaigns: this will ensure ECC is able to maintain frontline service delivery e.g., country parks and outdoor centers, as well as adult community learning. In addition to the provision and billing of temporary workers we will also ask suppliers to engage with ECC for the provision and billing of permanent workers. Suppliers must be able to provide workers in line with ECC job categories as outlined in the specification. ECC has outlined in the specification its three-tiered pricing model, the supplier of temporary workers must clearly identify which pricing model they are prepared to operate on from the onset. The pricing model for this is set out in Appendix A of the Specification. Ensuring all temporary and interim workers are paid within agreed, and consistently applied, pay rates which demonstrate value for money for ECC and that full and transparent reporting is easily available to ECC showing the detailed breakdown of worker pay rate, individuals' statutory costs, agency margins and supplier margins. A consistent, best fit, engagement, and collaborate supply service appropriate for an Authority of the size and diversity of ECC which enables the onboarding of workers at pace and a 24-hour turnaround from a worker becoming compliant to them being able to submit time. Suppliers must ensure that workers submitted against live roles meet the minimum criteria set out; this includes understanding the job description and willingness to reach out to ECC Temporary Recruitment Team to understand the nature of the role in more detail if required. Suppliers who fail to submit candidates that are in line with the requirements of the role will be removed from the supply chain. The supplier must ensure the temporary worker receives a positive candidate experience, that is representative of ECC. This should include all candidates receiving feedback regarding their status of a submission, regardless of whether they are placed and regular communication with temporary workers on site at ECC The supplier must be a member of one of the following recruitment agencies: REC (Recruitment Employment Confederation), APSCO (Associate of Professional Staffing Companies) or BIOR (The British Institute of Recruiters). We will only work with suppliers who allow temporary workers to use the services of an umbrella company who are FCSA Accredited Members, Professional Passport or APSCO registers.

Renewal: Option to extend for a period of up to 12 months

Tier 2

Our second point of call for supplier services for all job categories, including Executive Interims and Qualified Social Work. (To be called upon after 48 hours of live role requirement). Provide temporary workers in line with requisition requests and bill for the provision of temporary worker services. The supplier must be responsive to requests and ensure candidates submitted are of suitable quality, uploading no more than 5 CVs to any one vacancy. Provision of temporary workers both for volume and seasonal recruitment campaigns: this will ensure ECC is able to maintain frontline service delivery e.g., country parks and outdoor centers, as well as adult community learning. In addition to the provision and billing of temporary workers we will also ask suppliers to engage with ECC for the provision and billing of permanent workers. Suppliers must be able to provide workers in line with ECC job categories as outlined in the specification. ECC has outlined in the specification its three-tiered pricing model, the supplier of temporary workers must clearly identify which pricing model they are prepared to operate on from the onset. The pricing model for this is set out in Appendix A of the Specification. Ensuring all temporary and interim workers are paid within agreed, and consistently applied, pay rates which demonstrate value for money for ECC and that full and transparent reporting is easily available to ECC showing the detailed breakdown of worker pay rate, individuals' statutory costs, agency margins and supplier margins. A consistent, best fit, engagement, and collaborate supply service appropriate for an Authority of the size and diversity of ECC which enables the onboarding of workers at pace and a 24-hour turnaround from a worker becoming compliant to them being able to submit time. Suppliers must ensure that workers submitted against live roles meet the minimum criteria set out; this includes understanding the job description and willingness to reach out to ECC Temporary Recruitment Team to understand the nature of the role in more detail if required. Suppliers who fail to submit candidates that are in line with the requirements of the role will be removed from the supply chain. The supplier must ensure the temporary worker receives a positive candidate experience, that is representative of ECC. This should include all candidates receiving feedback regarding their status of a submission, regardless of whether they are placed and regular communication with temporary workers on site at ECC The supplier must be a member of one of the following recruitment agencies: REC (Recruitment Employment Confederation), APSCO (Associate of Professional Staffing Companies) or BIOR (The British Institute of Recruiters). We will only work with suppliers who allow temporary workers to use the services of an umbrella company who are FCSA Accredited Members, Professional Passport or APSCO registers.

Renewal: Option to extend for a period of up to 12 months

Tier 3

Our third point of call for supplier services for all job categories, including Executive Interims and Qualified Social Work. (To be called upon after 96 hours of live role requirement). Provide temporary workers in line with requisition requests and bill for the provision of temporary worker services. The supplier must be responsive to requests and ensure candidates submitted are of suitable quality, uploading no more than 5 CVs to any one vacancy. Provision of temporary workers both for volume and seasonal recruitment campaigns: this will ensure ECC is able to maintain frontline service delivery e.g., country parks and outdoor centers, as well as adult community learning. In addition to the provision and billing of temporary workers we will also ask suppliers to engage with ECC for the provision and billing of permanent workers. Suppliers must be able to provide workers in line with ECC job categories as outlined in the specification. ECC has outlined in the specification its three-tiered pricing model, the supplier of temporary workers must clearly identify which pricing model they are prepared to operate on from the onset. The pricing model for this is set out in Appendix A of the Specification. Ensuring all temporary and interim workers are paid within agreed, and consistently applied, pay rates which demonstrate value for money for ECC and that full and transparent reporting is easily available to ECC showing the detailed breakdown of worker pay rate, individuals' statutory costs, agency margins and supplier margins. A consistent, best fit, engagement, and collaborate supply service appropriate for an Authority of the size and diversity of ECC which enables the onboarding of workers at pace and a 24-hour turnaround from a worker becoming compliant to them being able to submit time. Suppliers must ensure that workers submitted against live roles meet the minimum criteria set out; this includes understanding the job description and willingness to reach out to ECC Temporary Recruitment Team to understand the nature of the role in more detail if required. Suppliers who fail to submit candidates that are in line with the requirements of the role will be removed from the supply chain. The supplier must ensure the temporary worker receives a positive candidate experience, that is representative of ECC. This should include all candidates receiving feedback regarding their status of a submission, regardless of whether they are placed and regular communication with temporary workers on site at ECC The supplier must be a member of one of the following recruitment agencies: REC (Recruitment Employment Confederation), APSCO (Associate of Professional Staffing Companies) or BIOR (The British Institute of Recruiters). We will only work with suppliers who allow temporary workers to use the services of an umbrella company who are FCSA Accredited Members, Professional Passport or APSCO registers.

Renewal: Option to extend for a period of up to 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02eb0a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068960-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
10 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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