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ID 3923282 Department of Finance General Register Office Support and Maintenance of GeNI and NIROS

Department of Finance

This public procurement record has 6 releases in its history.

AwardUpdate

01 Oct 2025 at 17:44

Award Notice
Award

04 Feb 2025 at 17:32

Award Notice
AwardUpdate

26 Sep 2024 at 12:54

Award Notice
Award

21 Aug 2024 at 17:10

Award Notice
Award

29 Mar 2022 at 14:44

Award Notice
Tender

15 Dec 2021 at 12:24

Tender Notice
Summary of the contracting process

The Department of Finance (DoF) in Belfast, United Kingdom, is overseeing a public procurement contract for the ongoing support and maintenance of the Genealogy Northern Ireland System (GeNI) and Northern Ireland Registration Office System (NIROS). The project falls under the IT services category, with a focus on consulting, software development, internet, and support services. Civica UK Ltd has been awarded this contract, and the procurement has been initiated as a limited tender with the procurement stage currently at the contract update and award phase. This contract is set to span a period of three years, with possible extensions, and is governed by the Public Contracts Regulations 2015, incorporating a standstill period as required. The location of service delivery is specified as the UK region, particularly Northern Ireland.

This procurement offers substantial growth opportunities for businesses involved in IT services, especially those with expertise in system maintenance and development, as well as those experienced in legislative compliance in IT solutions. Companies like Civica UK Ltd, which already have a foothold in software solutions for public records, can advance their service delivery and expand their footprint in the public sector domain. This contract could open doors for innovative IT firms capable of delivering continuity of service and adapting to technical and interoperability requirements crucial for critical business function support. Engaging in such projects not only enhances a business’s portfolio but also establishes strong partnerships with governmental bodies, which can be pivotal for future tenders.

How relevant is this notice?

Notice Information

Notice Title

ID 3923282 Department of Finance General Register Office Support and Maintenance of GeNI and NIROS

Notice Description

DOF - General Register Office (GRO) is placing this voluntary transparency notice to alert economic operators of its intention to modify the Support and Maintenance of GeNI and NIROS system used to facilitate the registration of key life events such as Births, Deaths and Marriages in the 25 district registration offices in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. This transparency notice does not place any obligation on the Authority to enter into this modification.

Lot Information

Lot 1

The contract has been modified to allow the Department of Finance meet additional GRO functionality requirements that must integrate with the current business processes.

Options: The initial contract period is 3 years, with the option to extend for 2 further periods of 1 year each.

Procurement Information

In order to maintain critical business function, GRO require an increase to contract value to ensure continuity of service through to expiry of contract term. The Authority will be relying on Regulation 72(1)(b) Additional works, services or supplies "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. This modification is to increase the contract value by an additional PS401,413.34, and to extend the Contract period for a further 3 years. The revised total contract value following this modification is PS2,345,378.80.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-030179
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061505-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72240000 - Systems analysis and programming services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
£4,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£10,572,439 £10M-£100M

Notice Dates

Publication Date
1 Oct 202510 months ago
Submission Deadline
20 Jan 2022Expired
Future Notice Date
Not specified
Award Date
29 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
5 years

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Finance
Additional Buyers

Department of Finance - General Register Office for Northern Ireland

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA UK LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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