Advertising, Design and Media Buying Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03040e-2021-12-21T11:36:07Z",
    "date": "2021-12-21T11:36:07Z",
    "ocid": "ocds-h6vhtk-03040e",
    "description": "firmus energy reserves the right to award the contract on the basis of the initial tenders received without conducting any negotiations. The services required by firmus energy are being procured competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The Pre-Qualification Questionnaire (PQQ) is available at the website set out in Section I of this notice. Bidders who wish to participate in this tender process must first contact procurement@firmusenergy.co.uk to request the password to access the PQQ document, register their interest and provide contact details for their organisation. Bidders who fail to provide their details or register in this manner will not receive any clarifications or updated information provided by firmus energy during the tender process. Firmus energy will provide password details as soon as possible following request by a bidder. During the holiday period, there may be a slight delay in the password being made available, however firmus energy will endeavour to provide password details within 24 hours following request by a bidder. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract(s) is entered into. The formal contract(s) shall not be binding until it (they) have been signed and dated by the duly authorised representatives of both parties.",
    "initiationType": "tender",
    "tender": {
        "id": "MKT22",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Advertising, Design and Media Buying Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79340000",
            "description": "Advertising and marketing services"
        },
        "mainProcurementCategory": "services",
        "description": "firmus energy (Distribution) Limited (firmus energy) wishes to procure advertising, design and media buying services for itself and firmus energy (Supply) Limited. The estimated total value set out below represents firmus energy's current estimate of the entire potential value of the contract, over a maximum potential five (5) year period, for all lots.",
        "value": {
            "amount": 1550000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 3,
            "awardCriteriaDetails": "The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Bidders are permitted to apply for one or more lots, up to a maximum of all 3 lots available. firmus energy will not however award a contract for all of the lots. It is firmus energy's intention to award a single contract for either: (a) each of Lots 1 and 2 (and terminate Lot 3); or (b) a single contract for Lot 3 (and terminate Lots 1 and 2). Further information is provided in the PQQ document."
        },
        "lots": [
            {
                "id": "1",
                "title": "Advertising and Design Services",
                "description": "The scope of services required by firmus energy under this Lot will include: * Advertising and Design Services: * Provide brand development and management * Develop, present and execute creative concepts and designs * Produce all advertising artwork for media outlets * Handle all liaison with advertising media * Manage market research * Provide campaign analysis and management information * Account manage all activities surrounding the campaigns * Provide all artwork to client in required formats * Delivery of services required in a cost effective manner, representing best value to firmus energy The estimated value set out below represents firmus energy's current estimate of the entire potential value of Lot 1, over a maximum potential five (5) year period.",
                "value": {
                    "amount": 300000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "firmus energy currently anticipates that any contract awarded will commence in March 2022 and continue thereafter for an initial period of three (3) years, with the option for firmus energy, acting at its discretion, to extend for a further period of two (2) years."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "As set out in the PQQ document."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Media Buying Services",
                "description": "The scope of services required by firmus energy under this Lot will include: * Media: * Develop, present and execute media strategy in light of market research and intelligence work * Provide guidance, advice and plans for proposed media outlets * Investigate and book media channels * Negotiate all media discounts * Report campaign analysis The estimated value set out below represents firmus energy's current estimate of the entire potential value of Lot 2, over a maximum potential five (5) year period.",
                "value": {
                    "amount": 1250000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "firmus energy currently anticipates that any contract awarded will commence in March 2022 and continue thereafter for an initial period of three (3) years, with the option for firmus energy, acting at its discretion, to extend for a further period of two (2) years."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "As set out in the PQQ document."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Advertising, Design and Media Buying Services",
                "description": "Lot 3 encompasses all of the services described above for each of Lots 1 and 2. The estimated value set out below represents firmus energy's current estimate of the entire potential value of Lot 3, over a maximum potential five (5) year period.",
                "value": {
                    "amount": 1550000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "firmus energy currently anticipates that any contract awarded will commence in March 2022 and continue thereafter for an initial period of three (3) years, with the option for firmus energy, acting at its discretion, to extend for a further period of two (2) years."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "As set out in the PQQ document."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Northern Ireland"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Northern Ireland"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Northern Ireland"
                },
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As set out in the PQQ document.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "As set out in the procurement documents."
        },
        "submissionTerms": {
            "depositsGuarantees": "firmus energy reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "contractTerms": {
            "tendererLegalForm": "Subject to the status and involvement of the parties, firmus energy may require the parties to commit to joint and several liability in respect of the contract. Alternatively, firmus energy may require the lead provider to take total responsibility or a consortium to form a legal entity before entering into any contract."
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "secondStage": {
            "successiveReduction": true
        },
        "tenderPeriod": {
            "endDate": "2022-01-24T17:00:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "firmus energy will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-38461",
            "name": "Firmus Energy (Distribution) Limited",
            "identifier": {
                "legalName": "Firmus Energy (Distribution) Limited"
            },
            "address": {
                "streetAddress": "A4/A5 Fergusons Way, Kilbegs Industrial Estate",
                "locality": "ANTRIM",
                "region": "UKN0D",
                "postalCode": "BT414LZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@firmusenergy.co.uk",
                "url": "https://www.firmusenergy.co.uk/publications/category/tender-opportunities/specific/advertising-design-media-buyingtender"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.firmusenergy.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
                        "description": "Production, transport and distribution of gas and heat"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9400",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "office@courtsni.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-38462",
            "name": "firmus energy (Distribution) Limited",
            "identifier": {
                "legalName": "firmus energy (Distribution) Limited"
            },
            "address": {
                "streetAddress": "A4/A5 Fergusons Way, Kilbegs Industrial Estate",
                "locality": "Antrim",
                "postalCode": "BT41 4LZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-38461",
        "name": "Firmus Energy (Distribution) Limited"
    },
    "language": "en"
}