Yorkshire Housing Communal Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-030b3b-2023-02-07T19:05:05Z",
    "date": "2023-02-07T19:05:05Z",
    "ocid": "ocds-h6vhtk-030b3b",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This tender is being administered on behalf of Yorkshire Housing Limited by Clarity Procurement Solutions Limited. To view this notice, please click here: <a href=\"https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=757966661\" target=\"_blank\">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=757966661</a> GO Reference: GO-202327-PRO-22069878",
    "initiationType": "tender",
    "tender": {
        "id": "10-22",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Yorkshire Housing Communal Cleaning Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90911000",
            "description": "Accommodation, building and window cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: *General needs properties *Sheltered schemes *Community centres The scope of cleaning services shall include, but not be limited to: *Entrance halls *Landings *Corridors *Lobbies *Staircases *Balconies *Internal glass and communal windows *Internal and external communal entrance doors and glass *Lifts *Intake cupboards *Dry risers *Meter cupboards *Communal lighting *Litter and waste removal (including fly tipping) *Internal bin stores *Rubbish chutes *Hopper heads *Graffiti removal *Removal of sharps and broken glass *Kitchen areas *Communal dining rooms *Communal lounges *Bathrooms *Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: *North Yorkshire *South Yorkshire *East Yorkshire *West Yorkshire",
        "value": {
            "amount": 3550000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: *General needs properties *Sheltered schemes *Community centres The scope of cleaning services shall include, but not be limited to: *Entrance halls *Landings *Corridors *Lobbies *Staircases *Balconies *Internal glass and communal windows *Internal and external communal entrance doors and glass *Lifts *Intake cupboards *Dry risers *Meter cupboards *Communal lighting *Litter and waste removal (including fly tipping) *Internal bin stores *Rubbish chutes *Hopper heads *Graffiti removal *Removal of sharps and broken glass *Kitchen areas *Communal dining rooms *Communal lounges *Bathrooms *Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: *North Yorkshire *South Yorkshire *East Yorkshire *West Yorkshire The full list of properties within the scope of this Contract are set out in the Property Schedule and Pricing Document, located in the Yorkshire Housing Delta e-tendering portal as a separate document. Yorkshire Housing intends to appoint a single Contract for the entire scope of Services. The Contract will not be divided into smaller lots. It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years. The key objectives associated with the Contract are: *Delivering high performance *Delivering a quality service *Maintaining high hygiene standards *Delivering customer satisfaction and engagement *Achieving health and safety compliance *Maintaining professional boundaries with Yorkshire Housing residents *Delivering measurable and sustainable social value *Reducing the environmental impact associated with the delivery of the services and contributing towards net carbon zero Further details of the Contract are set out in the Contract Documents located on the Yorkshire Housing Delta e-tendering portal. Applicants are strongly advised to read these to familiarise themselves with Yorkshire Housing's requirements prior to submitting their ITT. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/X689K668NZ",
                "value": {
                    "amount": 3550000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years. Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award."
                },
                "secondStage": {
                    "minimumCandidates": 6,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The top 6 scoring Applicants submitting a Selection Questionnaire (out of those who pass all the Pass/Fail questions) will be invited to participate in the ITT stage."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Services delivery",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Contract management",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Customer care",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Social value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Sustainability and environmental",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Health and safety",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Pricing",
                            "type": "cost",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911100",
                        "description": "Accommodation cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE3"
                    },
                    {
                        "region": "UKE4"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKE1"
                    },
                    {
                        "region": "UKE2"
                    },
                    {
                        "region": "UKE3"
                    },
                    {
                        "region": "UKE4"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKE1"
                    },
                    {
                        "region": "UKE2"
                    }
                ],
                "deliveryLocation": {
                    "description": "South Yorkshire,West Yorkshire,YORKSHIRE AND THE HUMBER,East Yorkshire and Northern Lincolnshire,North Yorkshire"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As set out in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "As set out in the procurement documents",
                    "minimum": "As set out in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-02-14T14:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2022-03-03T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true,
        "reviewDetails": "Yorkshire Housing will enter into the contract following a minimum 10 calendar day standstill period, starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.",
        "recurrence": {
            "description": "Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-40937",
            "name": "Yorkshire Housing Limited",
            "identifier": {
                "legalName": "Yorkshire Housing Limited"
            },
            "address": {
                "streetAddress": "The Place, 2 Central Place",
                "locality": "Leeds",
                "region": "UKE",
                "postalCode": "LS10 1FB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1138256000",
                "email": "YHTenders@yorkshirehousing.co.uk",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.yorkshirehousing.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-66",
            "name": "The High Court of England and Wales",
            "identifier": {
                "legalName": "The High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-6466",
            "name": "The Cabinet Office",
            "identifier": {
                "legalName": "The Cabinet Office"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-74770",
            "name": "Churchill Contract Services Limited",
            "identifier": {
                "legalName": "Churchill Contract Services Limited",
                "id": "03762020"
            },
            "address": {
                "streetAddress": "Unit 1, 40 Coldharbour Lane",
                "locality": "Harpenden Hertfordshire",
                "region": "UKE",
                "postalCode": "AL5 4UN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-40937",
        "name": "Yorkshire Housing Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "003793-2023-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Communal Cleaning Serviced",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-74770",
                    "name": "Churchill Contract Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003793-2023-1-1",
            "awardID": "003793-2023-1-1",
            "title": "Communal Cleaning Serviced",
            "status": "active",
            "value": {
                "amount": 2038308,
                "currency": "GBP"
            },
            "dateSigned": "2022-08-31T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            }
        ]
    }
}