Notice Information
Notice Title
Hard Facilities Management service
Notice Description
A competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working. The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
Lot Information
Lot 1
To implement a maintenance programme comprising of: * Planned Preventative Maintenance; * Statutory Compliance Maintenance/Testing; and * Reactive Maintenance and, for services 'in' and 'out of' scope, provide: * a 24/7/365 helpdesk for in and out of scope calls; * a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records. The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
Renewal: Option to extend for a further two x 12 month periods, at the Authority's discretion
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-032fd9
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/041029-2024
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
45259000 - Repair and maintenance of plant
50000000 - Repair and maintenance services
72253100 - Helpdesk services
72514100 - Facilities management services involving computer operation
79993000 - Building and facilities management services
79993100 - Facilities management services
Notice Value(s)
- Tender Value
- £4,846,980 £1M-£10M
- Lots Value
- £4,846,980 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £5,881,929 £1M-£10M
Notice Dates
- Publication Date
- 19 Dec 20241 years ago
- Submission Deadline
- 3 Mar 2023Expired
- Future Notice Date
- 12 Jun 2022Expired
- Award Date
- 13 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTH EAST COAST AMBULANCE SERVICE NHS FOUNDATION TRUST
- Contact Name
- Karen Clark
- Contact Email
- procurement@secamb.nhs.uk
- Contact Phone
- +44 1892831139
Buyer Location
- Locality
- CRAWLEY
- Postcode
- RH10 9BG
- Post Town
- Redhill
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ28 West Sussex (North East)
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Crawley
- Electoral Ward
- Langley Green & Tushmore
- Westminster Constituency
- Crawley
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-032fd9-2024-12-19T15:33:35Z",
"date": "2024-12-19T15:33:35Z",
"ocid": "ocds-h6vhtk-032fd9",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-032fd9",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Hard Facilities Management service",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79993000",
"description": "Building and facilities management services"
},
"mainProcurementCategory": "services",
"description": "A competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working. The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.",
"value": {
"amount": 4846980,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "To implement a maintenance programme comprising of: * Planned Preventative Maintenance; * Statutory Compliance Maintenance/Testing; and * Reactive Maintenance and, for services 'in' and 'out of' scope, provide: * a 24/7/365 helpdesk for in and out of scope calls; * a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records. The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.",
"status": "cancelled",
"value": {
"amount": 4846980,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for a further two x 12 month periods, at the Authority's discretion"
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"name": "Asset Register Audit",
"type": "quality",
"description": "3"
},
{
"name": "Tender Proposal",
"type": "quality",
"description": "15"
},
{
"name": "Service Delivery",
"type": "quality",
"description": "18"
},
{
"name": "CAFM System",
"type": "quality",
"description": "9.6"
},
{
"name": "Resources",
"type": "quality",
"description": "12"
},
{
"name": "Health & Safety",
"type": "quality",
"description": "2.4"
},
{
"name": "Social Value Act",
"type": "quality",
"description": "10"
},
{
"name": "Comparison of total cost of contract",
"type": "cost",
"description": "25"
},
{
"name": "Comparison of total call-out rates",
"type": "cost",
"description": "3"
},
{
"name": "Comparison of total reactive repairs hourly rates",
"type": "cost",
"description": "2"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "45259000",
"description": "Repair and maintenance of plant"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "72253100",
"description": "Helpdesk services"
},
{
"scheme": "CPV",
"id": "72514100",
"description": "Facilities management services involving computer operation"
},
{
"scheme": "CPV",
"id": "79993100",
"description": "Facilities management services"
}
],
"deliveryAddresses": [
{
"region": "UKJ"
},
{
"region": "UKJ"
},
{
"region": "UKJ"
}
],
"deliveryLocation": {
"description": "Kent, Surrey and Sussex"
},
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2022-06-13T00:00:00+01:00",
"atypicalToolUrl": "https://commercialsolutions.bravosolution.co.uk"
},
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://commercialsolutions.bravosolution.co.uk",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "The supplier must provide services across the Trust's 3,600 square mile geographical area - Brighton & Hove, East and West Sussex, Kent, Surrey, and North East Hampshire during the life of the Contract.",
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2023-03-03T15:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"awardPeriod": {
"startDate": "2023-03-03T15:05:00Z"
},
"bidOpening": {
"date": "2023-03-03T15:05:00Z"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-17994",
"name": "South East Coast Ambulance Service NHS Foundation Trust",
"identifier": {
"legalName": "South East Coast Ambulance Service NHS Foundation Trust"
},
"address": {
"streetAddress": "Nexus House, 4 Gatwick Road",
"locality": "Crawley",
"region": "UKJ",
"postalCode": "RH10 9BG",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Karen Clark",
"telephone": "+44 1892831139",
"email": "Procurement@secamb.nhs.uk",
"url": "https://commercialsolutions.bravosolution.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.secamb.nhs.uk",
"buyerProfile": "https://commercialsolutions.bravosolution.co.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "07",
"description": "Health"
}
]
}
},
{
"id": "GB-FTS-60964",
"name": "Public Procurement Review Service",
"identifier": {
"legalName": "Public Procurement Review Service"
},
"address": {
"locality": "Liverpool",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "publicprocurementreview@cabinetoffice.gov.uk"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-133223",
"name": "Rydon Maintenance Ltd",
"identifier": {
"legalName": "Rydon Maintenance Ltd",
"id": "01651097"
},
"address": {
"streetAddress": "Head Office, Luxford Place, Lower Road, Forest Row, East Sussex,",
"locality": "Forest Row",
"region": "UKJ",
"postalCode": "RH18 5HE",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1342825151"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-17994",
"name": "South East Coast Ambulance Service NHS Foundation Trust"
},
"language": "en",
"description": "In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/",
"awards": [
{
"id": "041029-2024-ECM_13995-1",
"relatedLots": [
"1"
],
"title": "Provision of Hard Facilities Management Services",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-133223",
"name": "Rydon Maintenance Ltd"
}
]
}
],
"contracts": [
{
"id": "041029-2024-ECM_13995-1",
"awardID": "041029-2024-ECM_13995-1",
"title": "Provision of Hard Facilities Management Services",
"status": "active",
"value": {
"amount": 5881929.92,
"currency": "GBP"
},
"dateSigned": "2024-12-13T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 2
},
{
"id": "2",
"measure": "electronicBids",
"relatedLot": "1",
"value": 2
}
]
}
}