Notice Information
Notice Title
Second Refresh of the Holiday Activities and Food (HAF)Programme Framework
Notice Description
Warwickshire County Council (WCC) has refreshed the current multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. One meal must be provided to the children whilst attending your provision. The activities will be available at Easter, Summer and Christmas holidays. We are looking for providers who: * run a holiday club * would be interested in running a holiday club for children in your local area * are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports, cookery or life skills or have resources to share that could help run a Holiday Club * have a venue, but aren't able to provide activities. More information on the HAF scheme can be found here: https://www.gov.uk/government/publications/holiday-activities-and-foodprogramme/holiday-activi
Lot Information
Lot 1
This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. The activities will be available at Easter, Summer and Christmas holidays. During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers. After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to allow new providers to apply to join the framework and to allow those who are unsuccessful first time around to re-apply. This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date. Additional information: The contract will be for the remaining initial contract term which was for 2 years from 01 December 2021 however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on available funding and the contract performance of the successful applicant(s).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03505e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/029284-2022
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
85 - Health and social work services
98 - Other community, social and personal services
-
- CPV Codes
85323000 - Community health services
98000000 - Other community, social and personal services
Notice Value(s)
- Tender Value
- £1,500,000 £1M-£10M
- Lots Value
- £1,500,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £1,500,000 £1M-£10M
Notice Dates
- Publication Date
- 18 Oct 20223 years ago
- Submission Deadline
- 12 Aug 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 9 Oct 20223 years ago
- Contract Period
- 30 Sep 2022 - 30 Nov 2023 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WARWICKSHIRE COUNTY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WARWICK
- Postcode
- CV34 4RL
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG1 Herefordshire, Worcestershire and Warwickshire
- Small Region (ITL 3)
- TLG13 Warwickshire CC
- Delivery Location
- TLG13 Warwickshire CC
-
- Local Authority
- Warwick
- Electoral Ward
- Warwick Saltisford
- Westminster Constituency
- Warwick and Leamington
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03505e-2022-10-18T11:42:10+01:00",
"date": "2022-10-18T11:42:10+01:00",
"ocid": "ocds-h6vhtk-03505e",
"description": "Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: www.csw-jets.co.uk Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSW-JETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: procurement@warwickshire.gov.uk Providers must register on CSW-JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.",
"initiationType": "tender",
"tender": {
"id": "14047",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Second Refresh of the Holiday Activities and Food (HAF)Programme Framework",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "85323000",
"description": "Community health services"
},
"mainProcurementCategory": "services",
"description": "Warwickshire County Council (WCC) has refreshed the current multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. One meal must be provided to the children whilst attending your provision. The activities will be available at Easter, Summer and Christmas holidays. We are looking for providers who: * run a holiday club * would be interested in running a holiday club for children in your local area * are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports, cookery or life skills or have resources to share that could help run a Holiday Club * have a venue, but aren't able to provide activities. More information on the HAF scheme can be found here: https://www.gov.uk/government/publications/holiday-activities-and-foodprogramme/holiday-activi",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. The activities will be available at Easter, Summer and Christmas holidays. During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers. After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to allow new providers to apply to join the framework and to allow those who are unsuccessful first time around to re-apply. This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date. Additional information: The contract will be for the remaining initial contract term which was for 2 years from 01 December 2021 however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on available funding and the contract performance of the successful applicant(s).",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2022-10-01T00:00:00+01:00",
"endDate": "2023-11-30T23:59:59Z"
},
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "98000000",
"description": "Other community, social and personal services"
}
],
"deliveryAddresses": [
{
"region": "UKG13"
},
{
"region": "UKG13"
}
],
"deliveryLocation": {
"description": "Within the County boundaries of Warwickshire"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.csw-jets.co.uk",
"otherRequirements": {
"reductionCriteria": "As detailed in the tender documentation. The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the tenderers' most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Credit safe where this is available. The Council may also impose a bond or performance guarantee on the successful tenderer. Minimum level(s) of standards possibly required: Evidence as stated in the tender documentation."
},
"contractTerms": {
"performanceTerms": "As stated in the procurement documents",
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"techniques": {
"hasFrameworkAgreement": true
},
"procedure": {
"features": "https://www.legislation.gov.uk/uksi/2015/102/contents/made"
},
"tenderPeriod": {
"endDate": "2022-08-12T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
}
},
"parties": [
{
"id": "GB-FTS-23770",
"name": "Warwickshire County Council",
"identifier": {
"legalName": "Warwickshire County Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "Shire Hall,Market Square",
"locality": "WARWICK",
"region": "UKG13",
"postalCode": "CV344RL",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Heather Boyd",
"telephone": "+44 1926412430",
"email": "heatherboyd@warwickshire.gov.uk",
"url": "https://www.csw-jets.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.warwickshire.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-454",
"name": "High Court for England and Wales",
"identifier": {
"legalName": "High Court for England and Wales"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-COH-06533710",
"name": "Aspire Active Camps",
"identifier": {
"legalName": "Aspire Active Camps",
"id": "06533710",
"scheme": "GB-COH"
},
"address": {
"locality": "Birmingham",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CHC-13754286",
"name": "Compton Verney House Charity",
"identifier": {
"legalName": "Compton Verney House Charity",
"id": "13754286",
"scheme": "GB-CHC"
},
"address": {
"locality": "Compton Verney",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-COH-4215584",
"name": "SLM Community Leisure Charitable Trust (Everyone Active)",
"identifier": {
"legalName": "SLM Community Leisure Charitable Trust (Everyone Active)",
"id": "4215584",
"scheme": "GB-COH"
},
"address": {
"locality": "Stratford upon Avon",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-FTS-66164",
"name": "Exceptional Support Services",
"identifier": {
"legalName": "Exceptional Support Services",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Nuneaton",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-COH-14056512",
"name": "Fitt4kids",
"identifier": {
"legalName": "Fitt4kids",
"id": "14056512",
"scheme": "GB-COH"
},
"address": {
"locality": "Wellesbourne",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-COH-10495073",
"name": "Lucky Tails Care Farm",
"identifier": {
"legalName": "Lucky Tails Care Farm",
"id": "10495073",
"scheme": "GB-COH"
},
"address": {
"locality": "Hurley",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-FTS-66165",
"name": "Move It Shake It",
"identifier": {
"legalName": "Move It Shake It",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Elmesthorpe",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CHC-1052018",
"name": "New Life Church",
"identifier": {
"legalName": "New Life Church",
"id": "1052018",
"scheme": "GB-CHC"
},
"address": {
"locality": "Warwick",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-FTS-66166",
"name": "ROAR! Cheer",
"identifier": {
"legalName": "ROAR! Cheer",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Rugby",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CHC-8422015",
"name": "St. Michael's Children and Family Centre",
"identifier": {
"legalName": "St. Michael's Children and Family Centre",
"id": "8422015",
"scheme": "GB-CHC"
},
"address": {
"locality": "Bedworth",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-FTS-66167",
"name": "Sudden Impulse Theatre Academy",
"identifier": {
"legalName": "Sudden Impulse Theatre Academy",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Nuneaton",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-FTS-66168",
"name": "Stratford Youth Theatre CIC",
"identifier": {
"legalName": "Stratford Youth Theatre CIC",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Stratford upon Avon",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
},
{
"id": "GB-COH-13866404",
"name": "Happyhealthykidz",
"identifier": {
"legalName": "Happyhealthykidz",
"id": "13866404",
"scheme": "GB-COH"
},
"address": {
"locality": "Cullompton",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-FTS-23770",
"name": "Warwickshire County Council"
},
"language": "en",
"awards": [
{
"id": "029284-2022-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-06533710",
"name": "Aspire Active Camps"
}
]
},
{
"id": "029284-2022-2",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-CHC-13754286",
"name": "Compton Verney House Charity"
}
]
},
{
"id": "029284-2022-3",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-4215584",
"name": "SLM Community Leisure Charitable Trust (Everyone Active)"
}
]
},
{
"id": "029284-2022-4",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-66164",
"name": "Exceptional Support Services"
}
]
},
{
"id": "029284-2022-5",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-14056512",
"name": "Fitt4kids"
}
]
},
{
"id": "029284-2022-6",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-10495073",
"name": "Lucky Tails Care Farm"
}
]
},
{
"id": "029284-2022-7",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-66165",
"name": "Move It Shake It"
}
]
},
{
"id": "029284-2022-8",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-CHC-1052018",
"name": "New Life Church"
}
]
},
{
"id": "029284-2022-9",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-66166",
"name": "ROAR! Cheer"
}
]
},
{
"id": "029284-2022-10",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-CHC-8422015",
"name": "St. Michael's Children and Family Centre"
}
]
},
{
"id": "029284-2022-11",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-66167",
"name": "Sudden Impulse Theatre Academy"
}
]
},
{
"id": "029284-2022-12",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-66168",
"name": "Stratford Youth Theatre CIC"
}
]
},
{
"id": "029284-2022-13",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-13866404",
"name": "Happyhealthykidz"
}
]
}
],
"contracts": [
{
"id": "029284-2022-1",
"awardID": "029284-2022-1",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-2",
"awardID": "029284-2022-2",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-3",
"awardID": "029284-2022-3",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-4",
"awardID": "029284-2022-4",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-5",
"awardID": "029284-2022-5",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-6",
"awardID": "029284-2022-6",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-7",
"awardID": "029284-2022-7",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-8",
"awardID": "029284-2022-8",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-9",
"awardID": "029284-2022-9",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-10",
"awardID": "029284-2022-10",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-11",
"awardID": "029284-2022-11",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-12",
"awardID": "029284-2022-12",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
},
{
"id": "029284-2022-13",
"awardID": "029284-2022-13",
"status": "active",
"value": {
"amount": 1500000,
"currency": "GBP"
},
"dateSigned": "2022-10-10T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "4",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "7",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "10",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "13",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "16",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "19",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "22",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "25",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "28",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "31",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "34",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "37",
"measure": "bids",
"relatedLot": "1",
"value": 13
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "5",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "8",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "11",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "14",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "17",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "20",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "23",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "26",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "29",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "32",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "35",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "38",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "3",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "6",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "9",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "12",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "15",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "18",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "21",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "24",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "27",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "30",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "33",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "36",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
},
{
"id": "39",
"measure": "electronicBids",
"relatedLot": "1",
"value": 13
}
]
}
}