Athelstan Trust ~ Cleaning Tender

{
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    "id": "ocds-h6vhtk-0354df-2023-04-17T16:04:52+01:00",
    "date": "2023-04-17T16:04:52+01:00",
    "ocid": "ocds-h6vhtk-0354df",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=775905362\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=775905362</a> GO Reference: GO-2023417-PRO-22560131",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0354df",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Athelstan Trust ~ Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide Cleaning services for The Athelstan Trust: Bradon Forest School, Wiltshire, SN5 4AT The Dean Academy, Gloucestershire, GL15 5DZ Sir William Romney's School, Gloucestershire GL8 8AE Chipping Sodbury School, South Gloucestershire, BS37 6EW",
        "value": {
            "amount": 2143000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The contract: will commence on 1 April 2023 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. The annual contract value is circa: Bradon Forest PS134,400 Dean Academy PS102,000 William Romney's PS64,400 Chipping Sodbury PS127,800 Total PS428,600 Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The Supplier shall provide a comprehensive cleaning service to the sites so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within the Trust's area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required. The initial scope of the contract covers all cleaning provision within the school buildings at Bradon Forest, Dean Academy, Sir William Romney's and Chipping Sodbury Schools. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools' senior management team on the contract performance. The projected cost of cleaning for the current year is circa PS428.6K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times. See SQ Document for further information",
                "value": {
                    "amount": 2143000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
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                "deliveryAddresses": [
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                        "region": "UKK13"
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                "deliveryLocation": {
                    "description": "Gloucestershire"
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        "submissionMethod": [
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        "documents": [
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2022-08-26T12:00:00+01:00"
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        "secondStage": {
            "invitationDate": "2022-09-26T00:00:00+01:00"
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        "hasRecurrence": false
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    "parties": [
        {
            "id": "GB-FTS-52688",
            "name": "The Athelstan Trust",
            "identifier": {
                "legalName": "The Athelstan Trust"
            },
            "address": {
                "streetAddress": "Lowfield Road, Tetbury",
                "locality": "Gloucestershire",
                "region": "UKK13",
                "postalCode": "GL8 8AE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/98C43WZ6S9"
            },
            "roles": [
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            "details": {
                "url": "https://theathelstantrust.org/",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
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                        "description": "Education"
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            "name": "Purgo Supply Services Limited",
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                "id": "08665358"
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            "address": {
                "streetAddress": "193 Castelnau",
                "locality": "London",
                "region": "UKI",
                "countryName": "United Kingdom"
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    "buyer": {
        "id": "GB-FTS-52688",
        "name": "The Athelstan Trust"
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    "awards": [
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                    "name": "Purgo Supply Services Limited"
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            "value": {
                "amount": 2328150.3,
                "currency": "GBP"
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            "dateSigned": "2023-01-25T00:00:00Z"
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    "bids": {
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