YPO - 001148 Drones and Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03583f-2025-09-30T16:20:06+01:00",
    "date": "2025-09-30T16:20:06+01:00",
    "ocid": "ocds-h6vhtk-03583f",
    "description": "YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "initiationType": "tender",
    "tender": {
        "id": "001148",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "YPO - 001148 Drones and Associated Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "35613000",
            "description": "Unmanned aerial vehicles"
        },
        "mainProcurementCategory": "goods",
        "description": "YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Drones and Associated Drone Services. The DPS is designed to meet the needs of all public sector organisations which includes YPO's internal requirements and any of YPO's wholly owned associated or subsidiary companies.",
        "value": {
            "amount": 500000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Purchase of drones (Spec A and B) required for operational policing purposes via Lot 1 of the YPO framework for Drones and Associated Drone Services ref. 1148.",
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a possibility that this DPS will be renewed after 9.5 years from the commencement date."
                },
                "status": "cancelled",
                "title": "Supply of Drones, Maintenance and Accessories",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2023-03-06T00:00:00Z",
                    "endDate": "2033-03-05T23:59:59Z"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "The initial DPS will cover the period from 6th March 2023 to 5th March 2027. The first decision to extend the contract period will be taken by the end of the 4th year (2027) and every 3 years thereafter. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 10 years, from 6th March 2023 to 5th March 2033 (subject to an annual review and KPI performance)."
                }
            },
            {
                "id": "2",
                "title": "Drone Services",
                "description": "Drone Services",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality, Delivery and Customer Service",
                            "type": "quality",
                            "description": "45%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Net Zero",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2023-03-06T00:00:00Z",
                    "endDate": "2033-03-05T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a possibility that this DPS will be renewed 9.5 years from the commencement date."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The initial DPS will cover the period from 6th March 2023 to 5th March 2027. The first decision to extend the contract period will be taken by the end of the 4th year (2027) and every 3 years thereafter. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 10 years, from 6th March 2023 to 5th March 2033 (subject to an annual review and KPI performance)."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35613000",
                        "description": "Unmanned aerial vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35613000",
                        "description": "Unmanned aerial vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2022-12-01T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under 'Procurement Documents' in 'Communication' section in this notice.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in 'Communication' Section in this notice."
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasDynamicPurchasingSystem": true,
            "dynamicPurchasingSystem": {
                "type": "open"
            }
        },
        "tenderPeriod": {
            "endDate": "2033-03-05T23:55:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "There is a possibility that this DPS will be renewed after 9.5 years from the commencement date."
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Start date 6 March 2023 End date 5 March 2033"
                        },
                        "newValue": {
                            "text": "Start date 7 March 2023 End date 6 March 2027"
                        },
                        "where": {
                            "section": "II.2.7",
                            "label": "Duration of the contract, framework agreement or dynamic purchasing system"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "The initial DPS will cover the period from 6th March 2023 to 5th March 2027. The first decision to extend the contract period will be taken by the end of the 4th year (2027) and every 3 years thereafter. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 10 years, from 6th March 2023 to 5th March 2033 (subject to an annual review and KPI performance)."
                        },
                        "newValue": {
                            "text": "The DPS will cover the period from 7th March 2023 to 6th March 2027."
                        },
                        "where": {
                            "section": "II.2.11",
                            "label": "Information about options"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2033-03-05T23:55:00Z"
                        },
                        "newValue": {
                            "date": "2027-03-06T23:55:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit for receipt of tenders or requests to participate"
                        }
                    }
                ],
                "description": "Amendment made as this DPS will no longer run past the initial period so will end in 2027 instead of 2033"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-1118",
            "name": "YPO",
            "identifier": {
                "legalName": "YPO"
            },
            "address": {
                "streetAddress": "41 Industrial Park",
                "locality": "Wakefield",
                "region": "UK",
                "postalCode": "WF2 0XE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Contracts Team",
                "telephone": "+44 7901239756",
                "email": "contracts@ypo.co.uk",
                "url": "https://procontract.due-north.com/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.ypo.co.uk/",
                "buyerProfile": "http://www.ypo.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-136",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-103985",
            "name": "Police and Crime Commissioner for Sussex",
            "identifier": {
                "legalName": "Police and Crime Commissioner for Sussex",
                "id": "Police and Crime Commissioner for Sussex"
            },
            "address": {
                "streetAddress": "Sackville House",
                "locality": "Lewes",
                "region": "UKJ2",
                "postalCode": "BN7 2FZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Daniela Khan",
                "email": "daniela.khan@surrey.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.sussex-pcc.gov.uk/",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30091",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-103986",
            "name": "Coptrz Ltd",
            "identifier": {
                "legalName": "Coptrz Ltd"
            },
            "address": {
                "locality": "Leeds",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-103987",
            "name": "Police and Crime Commissioner for Sussex",
            "identifier": {
                "legalName": "Police and Crime Commissioner for Sussex"
            },
            "address": {
                "streetAddress": "Sackville House",
                "locality": "Lewes",
                "postalCode": "BN7 2FZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-1118",
        "name": "YPO"
    },
    "language": "en",
    "awards": [
        {
            "id": "003261-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-103986",
                    "name": "Coptrz Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003261-2024-1",
            "awardID": "003261-2024-1",
            "status": "active",
            "dateSigned": "2023-12-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 149760,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 480000,
                "currency": "GBP"
            }
        ]
    }
}