Provision of Train Fleet Cleaning Services and/or Railway Station & Other Property Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-035a9a-2022-08-18T15:16:45+01:00",
    "date": "2022-08-18T15:16:45+01:00",
    "ocid": "ocds-h6vhtk-035a9a",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-035a9a",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Provision of Train Fleet Cleaning Services and/or Railway Station & Other Property Cleaning Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "Govia Thameslink Railway ltd (GTR) are looking to procure a partner to provide one or both of the following services: Train Fleet Cleaning Services Railway Station + Other Properties Cleaning Services The scope of the requirement includes sites across the entire GTR network which stretches across the South East of England",
        "value": {
            "amount": 122500000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "Lot 1 - Fleet Cleaning Services Lot 2 - Station & Other Buildings Cleaning Services Lot 3 - Dual Award of Lots 1 & 2"
        },
        "lots": [
            {
                "id": "1",
                "title": "Provision of Train Fleet Cleaning Servces",
                "description": "Govia Thameslink Railway Ltd operate a fleet of more than 500 Multiple Unit Vehicles ranging from two-carriage vehicles to 12 carriage vehicles. Approximately 90% + of the available fleet is operational on a daily basis with approximately 10% of the overall rolling stock being out of service undergoing planned maintenance, repair and/or refurbishment. GTR currently operate a mixed economy when it comes to train fleet cleaning services. 100% of Turnaround Train Cleaning is currently outsourced to an external third-party supplier while only a percentage of the Berthing / Stabling Cleaning Services is undertaken by an external third-party supplier. The remaining cleaning activities are undertaken by an in-house team located at a number of Depots located across the network.",
                "value": {
                    "amount": 87500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2100
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial Contract Term: 22 months from 1 June 2023 Potential extension 1: 36 months from 1 April 2025 Potential extension 2: 12 months from 1 April 2028 Both potential contract extensions will be subject to satisfactory performance and agreement on price"
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "Please note: The above range is provided as an indication only"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The specific areas where options will be accepted will be detailed in the Tender documentation, which will be made available when the Pre-qualification Questionnaire (PQQ) is made available"
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Provision of Railway Station + Property Cleaning Services",
                "description": "Govia Thameslink Railway Ltd is responsible for managing a total of 238 Railway Stations. All Railway Stations are classified by the Department for Transport (DfT) depending on the size of the station and the volume of trains / passenger traffic using the station: The breakdown of the DfT classification on GTR managed stations is detailed below: 1 x A classified station 6 x B classified stations 35 x C, C1 & C2 classified stations 54 x D classified stations 93 x E classified stations 49 x F1 & F2 classified stations 238 Total stations",
                "value": {
                    "amount": 35000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2100
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial Contract Term: 22 months from 1 June 2023 Potential extension 1: 36 months from 1 April 2025 Potential extension 2: 12 months from 1 April 2028 Both potential contract extensions will be subject to satisfactory performance and agreement on price"
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "Please note: The above range is provided as an indication only"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The specific areas where options will be accepted will be detailed in the Tender documentation, which will be made available when the Pre-qualification Questionnaire (PQQ) is issued"
                },
                "status": "active"
            },
            {
                "id": "3",
                "title": "Dual Award of Lots 1 & 2",
                "description": "Details as outlined for Lots 1 & 2",
                "value": {
                    "amount": 122500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2100
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial Contract Term: 22 months from 1 June 2023 Potential extension 1: 36 months from 1 April 2025 Potential extension 2: 12 months from 1 April 2028 Both potential contract extensions will be subject to satisfactory performance and agreement on price"
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "Please note: The above range is provided as an indication only"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The specific areas where options will be accepted will be detailed in the Tender documentation, which will be made available when the Pre-qualification Questionnaire (PQQ) is made available"
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90917000",
                        "description": "Cleaning services of transport equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "Train Fleet Cleaning Services comprises; Turnaround Train Fleet Cleaning Services (ie. cleaning activities primarily undertaken throughout the day at Terminus Railway Stations when trains reach their final destination before being 'Turned Around' and going back into service). Turnaround cleaning activities are undertaken at more than 30 different sites across the South East of England. At most sites cleaning activities are required to be provided 7 days a week. Berthing / Stabling Train Fleet Cleaning Services (cleaning activities primarily undertaken at specific Depots, Sidings & Stations across the South East of England where railway carriages are berthed / stabled / stored overnight as and when they are taken out of service throughout the day). Cleaning activities will be required to be undertaken at more than 30 specific sites across the South East of England. At most sites cleaning activities are required to be provided 7 days a week."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "Govia Thameslink Railway Ltd are currently responsible for managing (including cleaning) a total of 238 railway station plus other property located across the South East of England. The scope of the cleaning requirement includes the following types of property: - Railway Stations Offices Training Facilities Engineering Depots (specific areas only) Train Driver Depots Train Crew Accommodation"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "Details as outlined for Lots 1 & 2"
                },
                "relatedLot": "3"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.paul.clark@gtrailway.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive dialogue",
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2022-10-14T00:00:00+01:00"
        },
        "tenderPeriod": {
            "endDate": "2022-09-09T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": true,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "It is our intention to issue documentation in accordance with the timescales below: PQQ Issued: 12 September 2022 Stage 1 Tender Issued: 14 October 2022 Stage 2 Tender Issued: 19 December 2022"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "newValue": {
                            "classifications": [
                                {
                                    "scheme": "CPV",
                                    "id": "90500000",
                                    "description": "Refuse and waste related services"
                                }
                            ]
                        },
                        "where": {
                            "section": "II.2.2"
                        },
                        "relatedLot": "2"
                    }
                ]
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-07934306",
            "name": "Govia Thameslink Railway Ltd",
            "identifier": {
                "legalName": "Govia Thameslink Railway Ltd",
                "id": "07934306",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "24 Monument Street",
                "locality": "LONDON",
                "region": "UKJ",
                "postalCode": "EC3R 8AJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Clark",
                "email": "paul.clark@gtrailway.com",
                "url": "http://www.gtrailway.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.gtrailway.com",
                "buyerProfile": "https://www.gtrailway.com",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-61005",
            "name": "Govia Thameslink Railway Ltd",
            "identifier": {
                "legalName": "Govia Thameslink Railway Ltd"
            },
            "address": {
                "streetAddress": "Monument Place",
                "locality": "London",
                "postalCode": "EC3R 8AJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "paul.clark@gtrailway.com"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://gtrailway.com"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07934306",
        "name": "Govia Thameslink Railway Ltd"
    },
    "language": "en"
}