Award

Provision of a Student Attendance and Engagement System (GCU)

GLASGOW CALEDONIAN UNIVERSITY

This public procurement record has 2 releases in its history.

Award

15 Dec 2022 at 14:53

Tender

30 Sep 2022 at 12:34

Summary of the contracting process

The Glasgow Caledonian University (GCU) is currently seeking contractors for the provision of a Student Attendance and Engagement System. The procurement process, initiated through a tender, aims to replace the existing system in order to meet the university's current and future needs. The main procurement category is goods, and the tender status is active. The procurement method is an open procedure, with a contract period lasting 1800 days and the potential for a further two-year extension. The tender period ends on October 31, 2022, and the bid opening is scheduled for the same date. The system requirements focus on various quality criteria, with price accounting for 40% of the award criteria.

This opportunity by Glasgow Caledonian University can significantly benefit businesses specializing in student attendance systems and engagement technologies. Companies with expertise in developing IT solutions for monitoring and tracking student attendance, as well as enhancing student engagement, would be well-suited to compete for this contract. The selection criteria outline specific requirements related to insurance, audited accounts, and compliance with regulations. Interested businesses are encouraged to review the tender details and submit proposals through the provided electronic submission method before the deadline.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of a Student Attendance and Engagement System (GCU)

Notice Description

Glasgow Caledonian University (GCU) is seeking Contractor(s) for the provision of a Student Attendance and Engagement System. The ability to monitor student attendance and engagement is a key learning analytic and an important component of ensuring student success, in being able to identify and target support to those that have ceased engaging in their classes and also to ensure compliance with external stakeholder requirements, such as statutory bodies and UKVI. In 2011, GCU invested in a system to monitor student attendance at classes, via the implementation of an IT solution that relies upon student's swiping into classes using their Student ID card and installed readers. Given the age of the system and the fact the system is not able to monitor engagement of students attending online classes, it has been recognised that the current system is no longer fit for purpose and therefore a replacement to meet our current and future needs is required.

Lot Information

Lot 1

Glasgow Caledonian University (GCU) is seeking Contractor(s) for the provision of a Student Attendance and Engagement System. The ability to monitor student attendance and engagement is a key learning analytic and an important component of ensuring student success, in being able to identify and target support to those that have ceased engaging in their classes and also to ensure compliance with external stakeholder requirements, such as statutory bodies and UKVI. In 2011, GCU invested in a system to monitor student attendance at classes, via the implementation of an IT solution that relies upon student's swiping into classes using their Student ID card and installed readers. Given the age of the system and the fact the system is not able to monitor engagement of students attending online classes, it has been recognised that the current system is no longer fit for purpose and therefore a replacement to meet our current and future needs is required.

Renewal: The University reserves the right to extend the Contract for a further 2 x 12 months subject to satisfactory performance and continued University requirements.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0371c8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035532-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting


CPV Codes

31711310 - System for recording attendance

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20223 years ago
Submission Deadline
31 Oct 2022Expired
Future Notice Date
Not specified
Award Date
15 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Next iteration will be tendered when this contract is due to expire.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
GLASGOW CALEDONIAN UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@gcu.ac.uk
Contact Phone
+44 1413313578

Buyer Location

Locality
GLASGOW
Postcode
G4 0BA
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0371c8-2022-12-15T14:53:29Z",
    "date": "2022-12-15T14:53:29Z",
    "ocid": "ocds-h6vhtk-0371c8",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The successful bidder must confirm that they comply with the requirements of the Modern Slavery Act 2015. Please refer to Part III Section D Selection Criteria: Questions within 3D.2 of the SPD FORM OF TENDER Please complete \"Appendix A - Form of Tender\" in the Technical Questionnaire in PCS-Tender. This information should be submitted prior to award. It is for information only and will not be scored however failure to submit a signed copy will result in elimination from the procurement exercise. SUB-CONTRACTORS Please complete \"Appendix C - List of Sub-Contractors\" if applicable in the Technical Questionnaire in PCS- Tender. This information should only be submitted if applicable prior to award. It is for information only and will not be scored. FREEDOM OF INFORMATION Please complete \"Appendix D - Freedom of Information\" if applicable in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable prior to award. It is for information only and will not be scored. SUSTAIN SUPPLY CHAIN CODE OF CONDUCT Please complete \"Appendix E - APUC Ltd Sustain Supply Chain Code of Conduct\" in the Technical Questionnaire in PCS-Tender. This information should be submitted prior to award. It is for information only and will not be scored. ANTI-BRIBERY POLICY Please complete \"Appendix F - Anti-Bribery Policy\" in the Technical Questionnaire in PCS-Tender. This information should be submitted prior to award. It is for information only and will not be scored however failure to submit a signed copy will result in elimination from the procurement exercise. GDPR - CONTRACTOR ASSURANCE ASSESSMENT QUESTIONNAIRE Please complete \"Appendix H - Contractor Assurance Assessment Questionnaire\" in the Technical Questionnaire in PCS-Tender. This information should be submitted prior to award. It is for information only and will not be scored. CLOUD RISK EVALUATION QUESTIONNAIRE Please complete \"Appendix I - Cloud Risk Evaluation Questionnaire\" in the Technical Questionnaire in PCS-Tender. This information should be submitted prior to award. It is for information only and will not be scored. (SC Ref:717047)",
    "initiationType": "tender",
    "tender": {
        "id": "GC-REG-2022-01",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of a Student Attendance and Engagement System (GCU)",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "31711310",
            "description": "System for recording attendance"
        },
        "mainProcurementCategory": "goods",
        "description": "Glasgow Caledonian University (GCU) is seeking Contractor(s) for the provision of a Student Attendance and Engagement System. The ability to monitor student attendance and engagement is a key learning analytic and an important component of ensuring student success, in being able to identify and target support to those that have ceased engaging in their classes and also to ensure compliance with external stakeholder requirements, such as statutory bodies and UKVI. In 2011, GCU invested in a system to monitor student attendance at classes, via the implementation of an IT solution that relies upon student's swiping into classes using their Student ID card and installed readers. Given the age of the system and the fact the system is not able to monitor engagement of students attending online classes, it has been recognised that the current system is no longer fit for purpose and therefore a replacement to meet our current and future needs is required.",
        "lots": [
            {
                "id": "1",
                "description": "Glasgow Caledonian University (GCU) is seeking Contractor(s) for the provision of a Student Attendance and Engagement System. The ability to monitor student attendance and engagement is a key learning analytic and an important component of ensuring student success, in being able to identify and target support to those that have ceased engaging in their classes and also to ensure compliance with external stakeholder requirements, such as statutory bodies and UKVI. In 2011, GCU invested in a system to monitor student attendance at classes, via the implementation of an IT solution that relies upon student's swiping into classes using their Student ID card and installed readers. Given the age of the system and the fact the system is not able to monitor engagement of students attending online classes, it has been recognised that the current system is no longer fit for purpose and therefore a replacement to meet our current and future needs is required.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "System Requirements",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Capturing and Recording Student Attendance",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Reporting and Communications",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Systems and Data Integration",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Systems Expansion and Continued Development",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "GDPR Compliance and Information Governance/Security",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Implementation and Project Management",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Sustainability - Fair work practices",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The University reserves the right to extend the Contract for a further 2 x 12 months subject to satisfactory performance and continued University requirements."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31711310",
                        "description": "System for recording attendance"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "minimum": "Please refer to question within 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice Bidders must confirm they can provide the following supporting evidence prior to award: - Employer's (Compulsory) Liability Insurance = 5 Million GBP - Professional Liability Insurance = 5 Million GBP - Product Liability Insurance = 5 Million GBP Please refer to question within 4B.6 of the SPD and Economic and financial standing section of the Contract Notice The successful Contractor will be required to provide 2 years audited accounts, or equivalent if awarded the Contract. Information provided for Part III and IV will be assessed on a Pass/Fail basis, where: Pass = meets requirements as stated in Contract Notice. Fail = does not meet requirements as stated in Contract Notice. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015."
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-10-31T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2022-10-31T12:00:00Z"
        },
        "bidOpening": {
            "date": "2022-10-31T12:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Next iteration will be tendered when this contract is due to expire."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-9129",
            "name": "Glasgow Caledonian University",
            "identifier": {
                "legalName": "Glasgow Caledonian University"
            },
            "address": {
                "streetAddress": "70 Cowcaddens Road",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0BA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1413313578",
                "email": "procurement@gcu.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.gcu.ac.uk/procurement",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00195",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2553",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-9129",
        "name": "Glasgow Caledonian University"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000708339"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "035532-2022-GC-REG-2022-01-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}