Tender

Digital Inbound and Outbound Mail Services

LONDON BOROUGH OF LAMBETH

This public procurement record has 1 release in its history.

Tender

12 Oct 2022 at 12:37

Summary of the contracting process

The London Borough of Lambeth is currently seeking digital inbound and outbound mail services for various council operations. The procurement is for a 3-year contract with two possible 1-year extensions, totalling £6,120,000. The services include a hybrid mail solution integrating digital and physical post services, along with regulatory compliance and financial saving initiatives. The deadline for submissions is 16th November 2022.

This tender opportunity by the London Borough of Lambeth offers businesses in the electronic mail services industry a chance to provide innovative and cost-effective solutions. Companies specializing in hybrid mail services, software packages, and postal services would be well-suited to compete. The procurement method is an open procedure, with electronic and written submission methods accepted, creating a fair opportunity for interested businesses to showcase their expertise.

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Notice Title

Digital Inbound and Outbound Mail Services

Notice Description

Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services. The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract. The contract is expected to be for an initial term of 3 years with 2 options to extend by a further year each (3 + 1 + 1). The estimated contract value over the maximum term is PS6,120,000 (inclusive of VAT).

Lot Information

Lot 1

Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services. The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract. The Council seek to procure a solution that will deliver the following outcomes: * Digital and physical (hybrid) inbound post solutions including digital sortation * Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc. * Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council * Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts. * To provide full audit and management information, including a live dashboard * To have a clear and transparent cost and process for request for changes * Delivery of the Contract to time, specification, and budget * Governance and regular contract meetings * A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation * Contribute to the Councils Responsible Procurement/Social Value Priorities The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is PS6,120,000 (inclusive of VAT).

Options: The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council's discretion.

Renewal: The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council's discretion.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03750f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028694-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

60 - Transport services (excl. Waste transport)

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22000000 - Printed matter and related products

30131000 - Mailroom equipment

30131500 - Mail opening machines

30131600 - Mail sealing machines

30132100 - Mail-sorting equipment

30133000 - Mailing equipment

30133100 - Bulk-mailing equipment

48000000 - Software package and information systems

48223000 - Electronic mail software package

60160000 - Mail transport by road

64000000 - Postal and telecommunications services

64110000 - Postal services

64121100 - Mail delivery services

64216120 - Electronic mail services

72212223 - Electronic mail software development services

72412000 - Electronic mail service provider

79571000 - Mailing services

79811000 - Digital printing services

79824000 - Printing and distribution services

79999100 - Scanning services

Notice Value(s)

Tender Value
£6,120,000 £1M-£10M
Lots Value
£6,120,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20223 years ago
Submission Deadline
16 Nov 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF LAMBETH
Contact Name
Arti Mawji
Contact Email
marti@lambeth.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW2 1RW
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
TLI45 Lambeth

Local Authority
Lambeth
Electoral Ward
Brixton Acre Lane
Westminster Constituency
Clapham and Brixton Hill

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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