WCC Records Management Storage

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03768d-2023-06-02T15:07:46+01:00",
    "date": "2023-06-02T15:07:46+01:00",
    "ocid": "ocds-h6vhtk-03768d",
    "initiationType": "tender",
    "tender": {
        "id": "WCC 14760",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "WCC Records Management Storage",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79996100",
            "description": "Records management"
        },
        "mainProcurementCategory": "services",
        "description": "Warwickshire County Council is looking to re-procure the contract for the provision of paper records storage, retrieval, confidential disposal and scanning services.",
        "value": {
            "amount": 1300000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "the Council has approximately 40,000 boxes in storage with its current Provider, and, despite the Pandemic, this number has increased significantly over the last two years owing to the council undertaking a property and paper document rationalisation exercise known as \"Bin, Scan, Store\". The Council is unsure of any increased volume of storage during the life of this contract and has a view to digitise the records. Most records are held in cardboard boxes, measuring 405mmL x 280mmW x 265mmH that carry the brand of the current contract holder alongside outsized roll plan boxes. There are some boxes measuring 381mmL x 330mmW x 270mmH. There are also outsize, maps/plans stored flat or in plan chests and rolled plan drawings stored in plan tubes, The Council also stores some information in microfilm/fiche format. Most of the information will be in the standard cardboard boxes, the dimensions of which are stated above. The Council is particularly keen to see how suppliers will reduce their impact on the environment through innovative approaches to managing the Council's records throughout their lifecycle and the life of the contract. This is with reference to buildings management, consumables, storage, transport, digital storage, digitisation and confidential document disposal.",
                "contractPeriod": {
                    "startDate": "2023-03-08T00:00:00Z",
                    "endDate": "2033-03-07T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract maybe subject to renewal after the initial period or following and extension"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The term of the contract will be for an initial 7 years and the council has the option to extend for a further 36 months at its sole discretion During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Environment",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Uplift of boxes",
                            "type": "quality",
                            "description": "6"
                        },
                        {
                            "name": "Management of files",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Security and disaster recovery",
                            "type": "quality",
                            "description": "9"
                        },
                        {
                            "name": "Digital records",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Customer requests, communication and reporting",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
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        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79996100",
                        "description": "Records management"
                    },
                    {
                        "scheme": "CPVS",
                        "id": "79996100-FG12",
                        "description": "For storage purposes"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG3"
                    },
                    {
                        "region": "UKG"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.csw-jets.co.uk",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "noNegotiationNecessary": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-11-17T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-23770",
            "name": "Warwickshire County Council",
            "identifier": {
                "legalName": "Warwickshire County Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Shire Hall,Market Square",
                "locality": "WARWICK",
                "region": "UKG13",
                "postalCode": "CV344RL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@warwickshire.gov.uk",
                "url": "http://www.csw-jets.co.uk",
                "name": "Samantha Priestley"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.warwickshire.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
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                        "description": "General public services"
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        {
            "id": "GB-FTS-6405",
            "name": "Royal Court of Justice",
            "identifier": {
                "legalName": "Royal Court of Justice"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-COH-4398739",
            "name": "Topwood Ltd",
            "identifier": {
                "legalName": "Topwood Ltd",
                "id": "4398739",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Wrexham",
                "region": "UKL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-84281",
            "name": "Royal Court of Justice",
            "identifier": {
                "legalName": "Royal Court of Justice"
            },
            "address": {
                "streetAddress": "The Stand",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-23770",
        "name": "Warwickshire County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "015732-2023-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-4398739",
                    "name": "Topwood Ltd"
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        }
    ],
    "contracts": [
        {
            "id": "015732-2023-1",
            "awardID": "015732-2023-1",
            "status": "active",
            "value": {
                "amount": 1264790,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-22T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
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    }
}