Procurement of a Lettings, Management and Maintenance Manager for InReach's Property Portfolio

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-037d8c-2023-03-03T09:11:30Z",
    "date": "2023-03-03T09:11:30Z",
    "ocid": "ocds-h6vhtk-037d8c",
    "description": "The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. Please note TUPE will apply to this contract. The TUPE information will be released to you upon receipt of a signed copy of TUPE Confidentiality Agreement. You are advised to fill this in as soon as possible on receipt and return via https://in-tendhost.co.uk/birminghamccIf you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 1st December 2022 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc",
    "initiationType": "tender",
    "tender": {
        "id": "P0408-2022",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Procurement of a Lettings, Management and Maintenance Manager for InReach's Property Portfolio",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "70330000",
            "description": "Property management services of real estate on a fee or contract basis"
        },
        "mainProcurementCategory": "services",
        "description": "InReach wishes to invite potential suppliers to submit tenders to undertake the Lettings, Management, and Maintenance of the InReach property portfolio.The services required include: 1. Marketing and Letting2. Tenant Management3. Property Management4. Property Maintenance 5. Rent Administration6. Estate Maintenance The contract duration is for 3 years, with an option to extend for a further period of up to 2 years subject to satisfactory performance and continued requirements.",
        "value": {
            "amount": 3200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "An exciting opportunity has arisen to support the business delivery of InReach (Birmingham) Limited, 'InReach', a wholly-owned company of Birmingham City Council.InReach was incorporated in 2014 to provide a further tenancy option for the city residents, offering high-quality accommodation in the Private Rented Sector (PRS). InReach strategy is to develop a portfolio of assets in Birmingham for PRS that will generate a healthy yield and set the standard for tenancy and facilities management.Embankment is InReach's first purpose build apartment building for market rent. It was completed in July 2018 and comprises 92 one and two-bedroomed apartments in the city center of Birmingham. InReach is seeking to develop further PRS dwellings with a pipeline of 270 new homes due to be completed in April 2023. InReach wishes to invite potential suppliers to submit tenders to undertake the Lettings, Management, and Maintenance of the InReach property portfolio.The services required include: 1. Marketing and Letting2. Tenant Management3. Property Management4. Property Maintenance 5. Rent Administration6. Estate Maintenance The contract duration is for 3 years, with an option to extend for a further period of up to 2 years subject to satisfactory performance and continued requirements.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "With an option to extend for a further period of up to 2 years subject to satisfactory performance and continued requirements."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality and Social Value",
                            "type": "quality",
                            "description": "30 % and 10%"
                        },
                        {
                            "type": "price",
                            "description": "60 %"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "70100000",
                        "description": "Real estate services with own property"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70130000",
                        "description": "Letting services of own property"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70330000",
                        "description": "Property management services of real estate on a fee or contract basis"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70332200",
                        "description": "Commercial property management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKG"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.in-tendhost.co.uk/birminghamcc",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Further details provided in the tender documentation.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-12-01T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2022-12-01T12:00:00Z"
        },
        "bidOpening": {
            "date": "2022-12-01T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-5375",
            "name": "Birmingham City Council",
            "identifier": {
                "legalName": "Birmingham City Council"
            },
            "address": {
                "streetAddress": "10 Woodcock Street",
                "locality": "Birmingham",
                "region": "UKG31",
                "postalCode": "B4 7WB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Corporate Procurement Services",
                "email": "etendering@birmingham.gov.uk",
                "url": "http://www.in-tendhost.co.uk/birminghamcc"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.finditinbirmingham.com",
                "buyerProfile": "http://www.in-tendhost.co.uk/birminghamcc",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-935",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-76736",
            "name": "Pinnacle Housing Limited",
            "identifier": {
                "legalName": "Pinnacle Housing Limited"
            },
            "address": {
                "streetAddress": "8th Floor, Holborn Tower 137-144 High Holborn",
                "locality": "London",
                "region": "UK",
                "postalCode": "WC1V 6PL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5375",
        "name": "Birmingham City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "006249-2023-P0408_2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "Procurement of a Lettings, Management and Maintenance Manager for InReach's Property Portfolio",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-76736",
                    "name": "Pinnacle Housing Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "006249-2023-P0408_2022-1",
            "awardID": "006249-2023-P0408_2022-1",
            "title": "Procurement of a Lettings, Management and Maintenance Manager for InReach's Property Portfolio",
            "status": "active",
            "value": {
                "amount": 3200000,
                "currency": "GBP"
            },
            "dateSigned": "2023-01-25T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}