Supply and Delivery of Janitorial Products

{
    "tag": [
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    "id": "ocds-h6vhtk-038494-2023-03-13T14:53:28Z",
    "date": "2023-03-13T14:53:28Z",
    "ocid": "ocds-h6vhtk-038494",
    "description": "This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. This tender exercise has commenced after the UK withdrawal from the European Union and it has been conducted and concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit of its 32 local authorities in Scotland, Tayside Contracts associate members, NHS, Scottish Prison Service, Police Scotland, Scottish Ambulance Service, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Lots 1, 2 & 3 - Tenderers are required to submit a price for a minimum 80% of items as detailed in the commercial Schedule of Offer., Lot 4 has no minimum % of items as detailed in the commercial Schedule of Offer. Successful tenderers for Lots 1, 2 & 3 will be awarded a place onto Lot 4. Scotland Excel will not award a separate score to Lot 4 participants. Scotland Excel reserves the right to consider a bid which does not meet the stated requirements for Lot 4, considering the overall level of response for a Council area to ensure full coverage. . Further information on this can be found within the \"1222 ITT including Evaluation Methodology\" document, available on PCS-Tender. Rebates apply to this framework. For further details, please see the Special Conditions of Contract (SC Ref:722845)",
    "initiationType": "tender",
    "tender": {
        "id": "1222",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Supply and Delivery of Janitorial Products",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "33760000",
            "description": "Toilet paper, handkerchiefs, hand towels and serviettes"
        },
        "mainProcurementCategory": "goods",
        "description": "This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.",
        "value": {
            "amount": 56000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Paper Products",
                "description": "This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "25"
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                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "value": {
                    "amount": 22400000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
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            {
                "id": "2",
                "title": "Janitorial Products",
                "description": "This contract notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
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                            "description": "25"
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                        {
                            "type": "price",
                            "description": "75"
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                },
                "value": {
                    "amount": 16800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Chemicals",
                "description": "This contract notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
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                            "type": "quality",
                            "description": "25"
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                "value": {
                    "amount": 8400000,
                    "currency": "GBP"
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                "status": "cancelled"
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            {
                "id": "4",
                "title": "One Stop Shop",
                "description": "This Contract Notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
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                            "description": "25"
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                    "amount": 8400000,
                    "currency": "GBP"
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                "submissionTerms": {
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                "status": "cancelled"
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                        "id": "33141118",
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                    {
                        "scheme": "CPV",
                        "id": "33711430",
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                        "description": "Toilet cleaners"
                    },
                    {
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                        "id": "33711900",
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                    {
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                        "description": "Floor cleaners"
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                    {
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                    {
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                    "description": "In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.",
                    "minimum": "INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYERS (COMPULSORY) LIABILITY = a minimum indemnity limit of 10 million GBP per occurrence. PUBLIC/PRODUCTS LIABILITY = a minimum indemnity limit of 10 million GBP per occurrence, and in the aggregate in respect of Products. MOTOR VEHICLE INSURANCE = a minimum indemnity level of 5 million GBP in respect of third party property damage, without limit to the number of claims; unlimited in respect of personal injury. For full details please see the Procurement Documents. OTHER ECONOMIC AND FINANCIAL REQUIREMENTS: A search of the tenderer against Equifax's Protect must not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the tenderer confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the tenderer does/would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement. Equifax's protect is a fraud indicator/credit risk search and analysis of five areas of threat in relation to a particular company: credit history; disqualification; validation and investigation bureau; connected data; and bureau information. For full details please see the Procurement Documents.",
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                    "description": "1. Subcontracting 2. Quality Management Procedures 3. Environmental Management Systems or Standards 4. Health and Safety Procedures For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.",
                    "minimum": "SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria). QUALITY MANAGEMENT PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BSEN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. ENVIRONMENTAL MANAGEMENT SYSTEMS OR STANDARDS The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BSEN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). HEALTH AND SAFETY PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.",
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