Dorset Cluster ~ Catering Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-038644-2023-07-20T19:05:25+01:00",
    "date": "2023-07-20T19:05:25+01:00",
    "ocid": "ocds-h6vhtk-038644",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=796674149\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=796674149</a> GO Reference: GO-2023720-PRO-23454072",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-038644",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Dorset Cluster ~ Catering Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "mainProcurementCategory": "services",
        "description": "This tender comprises 4 secondary and 2 primary schools in Dorset. Three schools are in the Hampshire, Isle of Wight, Southampton and Portsmouth Multi Academy Trust (HISP), plus three other secondary schools that are currently in a catering contract together Schools included: *HISP Trust - Highcliffe School *HISP Trust - Tanners Brook Primary School *HISP Trust - Portswood Primary School *The Purbeck School *Sturminster Newton High School *The Blandford School",
        "value": {
            "amount": 5700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities of the schools, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The contract being tendered is for three years in duration from 1st August 2023 to 31st July 2026 with the option to extend for up to a further 2 years at the discretion of the clients. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Schools for the duration of this contract. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days . The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes a range of morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged with a margin attached and hospitality will be charged based on consumption and at net food cost. Whilst the Schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price. The Schools expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters . The Schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. As schools who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding funding improvements as part of the Contractor's tender submission would be welcomed. Contract value: The value of the new contract is circa PS1,140, 000 per annum, so PS5,700,000 over the maximum 5-year term of this contract Other notes: *Please be advised that this contract will be let on a 3 + 2 years basis. *Please be advised that the Schools have a minimum requirement for a contractor's employers liability/ public liability and professional indemnity insurance of PS10m *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1m *Please note that whilst the objective is to appoint one contractor for all schools, each school reserves the right to take their own appointment decision and each school reserves the right not to appoint as a result of this process. *HISP is a growing Trust. Should any existing or new schools join the Trust and express an interest in joining this catering contract, they may do so at the discretion of the clients. See SQ Document for more information.",
                "value": {
                    "amount": 5700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
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                            "type": "price"
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        ],
        "items": [
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                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKK25"
                    },
                    {
                        "region": "UKJ32"
                    },
                    {
                        "region": "UKK25"
                    },
                    {
                        "region": "UKJ32"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dorset,Southampton"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
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        "tenderPeriod": {
            "endDate": "2022-12-20T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2023-03-10T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
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        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-68799",
            "name": "Highcliffe School",
            "identifier": {
                "legalName": "Highcliffe School"
            },
            "address": {
                "streetAddress": "Parkside, Highcliffe",
                "locality": "Christchurch",
                "region": "UKK25",
                "postalCode": "BH23 4QD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/tenders/UK-UK-Christchurch:-School-catering-services./BB325PRMS3"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.highcliffe.school/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
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                ]
            }
        },
        {
            "id": "GB-FTS-68800",
            "name": "Tanners Brook Primary school",
            "identifier": {
                "legalName": "Tanners Brook Primary school"
            },
            "address": {
                "streetAddress": "Elmers Drive, Millbrook",
                "locality": "Southampton",
                "region": "UKJ32",
                "postalCode": "SO15 4PF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
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            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.tannersbrookpri.org.uk/"
            }
        },
        {
            "id": "GB-FTS-68801",
            "name": "Portswood Primary School",
            "identifier": {
                "legalName": "Portswood Primary School"
            },
            "address": {
                "streetAddress": "Somerset Road",
                "locality": "Southampton",
                "region": "UKJ32",
                "postalCode": "SO17 3AA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.portswoodpri.org.uk/"
            }
        },
        {
            "id": "GB-FTS-68802",
            "name": "The Purbeck School",
            "identifier": {
                "legalName": "The Purbeck School"
            },
            "address": {
                "streetAddress": "Worgret Road",
                "locality": "Wareham",
                "region": "UKK25",
                "postalCode": "BH20 4PF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.purbeck.dorset.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-68803",
            "name": "Sturminster Newton High School",
            "identifier": {
                "legalName": "Sturminster Newton High School"
            },
            "address": {
                "streetAddress": "Bath Road",
                "locality": "Sturminster Newton",
                "region": "UKK25",
                "postalCode": "DT10 1DT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.mysnhs.net/"
            }
        },
        {
            "id": "GB-FTS-68804",
            "name": "The Blandford School",
            "identifier": {
                "legalName": "The Blandford School"
            },
            "address": {
                "streetAddress": "Milldown Road",
                "locality": "Blandford Forum",
                "region": "UKK25",
                "postalCode": "DT11 7SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://blandfordschool.org.uk/"
            }
        },
        {
            "id": "GB-FTS-68805",
            "name": "Highcliffe School",
            "identifier": {
                "legalName": "Highcliffe School"
            },
            "address": {
                "streetAddress": "Parkside, Highcliffe, Christchurch",
                "locality": "Dorset",
                "postalCode": "BH23 4QD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-80663",
            "name": "Aspens Services Ltd",
            "identifier": {
                "legalName": "Aspens Services Ltd",
                "id": "06561073"
            },
            "address": {
                "streetAddress": "Ground Floor, Teme House Whittington Hall Whittington Road",
                "locality": "Whittington",
                "region": "UKG2",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-68799",
        "name": "Highcliffe School"
    },
    "language": "en",
    "awards": [
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            "id": "021021-2023-1",
            "relatedLots": [
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            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-80663",
                    "name": "Aspens Services Ltd"
                }
            ]
        }
    ],
    "contracts": [
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            "id": "021021-2023-1",
            "awardID": "021021-2023-1",
            "status": "active",
            "value": {
                "amount": 3278809,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-26T00:00:00+01:00"
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    "bids": {
        "statistics": [
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}