Notice Information
Notice Title
Penair School ~ Cleaning Tender
Notice Description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for Penair School.
Lot Information
Lot 1
Penair School is a fully inclusive mixed comprehensive school that serves pupils aged 11-16 from the Truro area and further afield. The core values of our school's ethos are Pride, Belonging, Learning and Opportunity. The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Secondary establishments to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Cornwall, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within the School. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the School and its buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the School is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy. TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Penair School on the contract performance. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor's organisation. The contract will commence on 01 August 2023 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/R792C63ZE4
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-038a15
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/021000-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90919300 - School cleaning services
Notice Value(s)
- Tender Value
- £675,000 £500K-£1M
- Lots Value
- £675,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- £716,359 £500K-£1M
Notice Dates
- Publication Date
- 20 Jul 20232 years ago
- Submission Deadline
- 27 Jan 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 8 Jun 20232 years ago
- Contract Period
- 31 Jul 2023 - 31 Jul 2028 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PENAIR SCHOOL
- Contact Name
- Not specified
- Contact Email
- tenders@litmuspartnership.co.uk
- Contact Phone
- +44 1276673880
Buyer Location
- Locality
- TRURO
- Postcode
- TR1 1TN
- Post Town
- Truro
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK3 Cornwall and Isles of Scilly
- Small Region (ITL 3)
- TLK30 Cornwall and Isles of Scilly
- Delivery Location
- TLK3 Cornwall and Isles of Scilly
-
- Local Authority
- Cornwall
- Electoral Ward
- Truro Tregolls
- Westminster Constituency
- Truro and Falmouth
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-038a15-2023-07-20T16:05:29+01:00",
"date": "2023-07-20T16:05:29+01:00",
"ocid": "ocds-h6vhtk-038a15",
"description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=797047859\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=797047859</a> GO Reference: GO-2023720-PRO-23453059",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-038a15",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Penair School ~ Cleaning Tender",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
},
"mainProcurementCategory": "services",
"description": "The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for Penair School.",
"value": {
"amount": 675000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Penair School is a fully inclusive mixed comprehensive school that serves pupils aged 11-16 from the Truro area and further afield. The core values of our school's ethos are Pride, Belonging, Learning and Opportunity. The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Secondary establishments to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Cornwall, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within the School. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the School and its buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the School is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy. TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Penair School on the contract performance. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor's organisation. The contract will commence on 01 August 2023 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/R792C63ZE4",
"value": {
"amount": 675000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2023-08-01T00:00:00+01:00",
"endDate": "2028-07-31T23:59:59+01:00"
},
"hasRenewal": false,
"secondStage": {
"minimumCandidates": 5,
"maximumCandidates": 10
},
"selectionCriteria": {
"description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
}
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKK3"
},
{
"region": "UKK3"
}
],
"deliveryLocation": {
"description": "Cornwall and Isles of Scilly"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"written"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-01-27T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-69882",
"name": "Penair School",
"identifier": {
"legalName": "Penair School"
},
"address": {
"streetAddress": "St Clement",
"locality": "Truro",
"region": "UKK3",
"postalCode": "TR1 1TN",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1276673880",
"email": "tenders@litmuspartnership.co.uk",
"url": "https://litmustms.co.uk/tenders/UK-UK-Truro:-School-cleaning-services./R792C63ZE4"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"url": "https://penair.cornwall.sch.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-87797",
"name": "Churchill Contract Services Ltd",
"identifier": {
"legalName": "Churchill Contract Services Ltd",
"id": "03762020"
},
"address": {
"streetAddress": "First Floor Cedar House Parkland Square, 750a Capability Green ,",
"locality": "Luton",
"region": "UKH2",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-69882",
"name": "Penair School"
},
"language": "en",
"awards": [
{
"id": "021000-2023-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-87797",
"name": "Churchill Contract Services Ltd"
}
]
}
],
"contracts": [
{
"id": "021000-2023-1",
"awardID": "021000-2023-1",
"status": "active",
"value": {
"amount": 716359,
"currency": "GBP"
},
"dateSigned": "2023-06-09T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 3
}
]
}
}