Tender

Facilities and Operational Janitorial Services - Competitive Dialogue 2022

SOUTH CENTRAL AMBULANCE SERVICE NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

TenderUpdate

03 Jan 2023 at 08:47

Tender

28 Dec 2022 at 10:53

Summary of the contracting process

The South Central Ambulance Service NHS Foundation Trust has issued a tender titled "Facilities and Operational Janitorial Services - Competitive Dialogue 2022" in the services main procurement category. This procurement involves securing a Make Ready and Soft FM service covering vehicle cleaning, restocking, and facility maintenance at various locations. The tender has a total contract value of £13,500,000 annually, with key stages including Lot 1 for Ambulance Make Ready Services at £10,500,000 and Lot 2 for Soft FM Services at £3,600,000.

This tender presents opportunities for businesses in the cleaning and sanitation services industry to compete for contracts providing essential cleaning and maintenance services to ambulance stations and various facilities across 6 counties. Companies specializing in healthcare cleaning, facilities management, and janitorial services would be well-suited to tender for the Make Ready and Soft FM service requirements outlined by the South Central Ambulance Service NHS Foundation Trust.

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Notice Title

Facilities and Operational Janitorial Services - Competitive Dialogue 2022

Notice Description

The objective is to secure an effective, efficient and fit for purpose combined Make Ready and Soft FM service. SCAS requires a fully managed Make Ready service every 24 hours to ensure the scheduled required number of frontline A&E vehicles and other supporting operational vehicles are cleaned, re-stocked, fully equipped and ready for use, when and where needed. on a 24/7 basis to meet SCAS's operational demands. Working out of 19 ambulance stations providing services to a total of 46 locations the service is to include periodic cleaning of both frontline A&E vehicles and Non-Emergency Patient Transport (NEPTS) vehicles. Soft FM service is required at 63 locations across 6 counties covering a range of facility types. As an example these include the Head Office in Bicester, station 'hubs' operational 24 hours and small 'stand by points'.

Lot Information

Ambulance Make Ready Services

The key services required under the Make Ready Service are: 1. Vehicle Cleaning to clinical standards as set out in National Standards of Healthcare Cleanliness 2021 and SCAS guidelines. There are three distinct Make Ready cleaning regimes. a. Make Ready - once every 24-hours for all vehicles on station that will be required on shift (other than NEPTS vehicles). b. Periodic Clean (12 weekly - Frontline vehicles). These scheduled and extended cleans include an audit of all equipment, medicines and medical consumables. c. Periodic Clean (6 weekly - NEPTS vehicles). These scheduled and extended cleans include an audit of all equipment and medical consumables. Removable interior items will be required to be disassembled and reassembled. 2. Vehicle decontamination post aerosol generating procedure or infectious disease incident. 3. Repositioning of vehicles. 4. Refuelling of vehicles if required 5. Management of stockroom and restocking of consumables 6. Carrying out functionality checks and reporting failures of medical devices 7. Provision of an accurate system that supports service delivery, performance and reporting

Renewal: Option of 24 month extension x 2

Lot 2

A 'Cleaning Service' at all listed locations (63), including a. Maintaining areas immediately outside of entrances free from litter b. Co-operation with SCASs Infection Prevention and Control team. c. Key holding duties if required d. Flushing of water outlets - taps, toilets, showers, outside taps etc as requested and recording this activity (Legionella prevention).

Renewal: Option of 24 month extension x 2

Lot 3

Combined Lot 1 and Lot 2

Renewal: Option of 24 month extension x 2

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03945c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000008-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive dialogue
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

63712000 - Support services for road transport

90600000 - Cleaning and sanitation services in urban or rural areas, and related services

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
£9,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jan 20233 years ago
Submission Deadline
24 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SOUTH CENTRAL AMBULANCE SERVICE NHS FOUNDATION TRUST
Contact Name
Wendy Judd
Contact Email
wendy.judd@scas.nhs.uk
Contact Phone
+44 7966558046

Buyer Location

Locality
BICESTER
Postcode
OX26 6HR
Post Town
Oxford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ South East (England)

Local Authority
Cherwell
Electoral Ward
Bicester South and Ambrosden
Westminster Constituency
Bicester and Woodstock

Open Contracting Data Standard (OCDS)

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