Maintenance Of Building Energy Management System Installations

{
    "tag": [
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    "id": "ocds-h6vhtk-039960-2024-02-02T13:23:22Z",
    "date": "2024-02-02T13:23:22Z",
    "ocid": "ocds-h6vhtk-039960",
    "description": "Prior to any appointment being made (unless the information has already been submitted during the procurement process), the successful bidder(s) will provide the undernoted certificates and declarations to evidence their compliance with the questions within the Qualification Envelope relating to the SPD (Scotland). SPD Question 2D.1 - Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 - Serious and Organised Crime Declaration SPD Question 3A.6 - Modern Slavery Act 2015 Declaration SPD Question 3C.1 - Blacklisting in the Construction Industry Declaration SPD Question 3D.11 - Non-Collusion Certificate SPD Question 4B.5.1 - Insurance Certificates Employers Liability - 10,000,000 GBP Public Liability - 5,000,000 GBP SPD Question 4C.6 - Trend Technology Centre Certification (Lot 1) SPD Question 4C.6 - Siemens Distribution Partner (Lot 2) SPD Question 4D.1 - ISO9001:2015 Certificate or equivalent SPD Question 4D.2 - ISO14001:2015 Certificate or equivalent Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is: Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.uk (SC Ref:756987)",
    "initiationType": "tender",
    "tender": {
        "id": "SLC/PS/HTR/22/017",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Maintenance Of Building Energy Management System Installations",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "The Council's Housing and Technical Resources Property Service have an ongoing requirement for a specialist contractor to provide a maintenance service for the Building Energy Management System (BEMS) and Under Floor Heating (UFH) within South Lanarkshire across a number of establishments including Council buildings, education and social care settings. Maintenance of both the BEMS and UFH is essential to ensure that there is: - The optimum performance of the equipment controlled - Provision of thermal comfort levels to the working environment for the occupants of South Lanarkshire Council's properties - Effective control of energy consumption, for energy efficiency purposes. The maintenance of the works requires specialist skills and therefore the contract is split into four separate lots. These lots reflect the main types of equipment in use as follows: Lot 1 - Trend Controllers Lot 2 - Siemens Controllers Lot 3 - Various Controllers Lot 4 - Under Floor Heating The contract will be procured via open procedure on the most economically advantageous tender (MEAT) criterion as a single source award per lot, which enables the Council to take account of criteria that reflect qualitative, technical, and sustainable aspects of the tender submission as well as price when reaching a decision. The Council has adopted a sequential opening process for any tender exercise conducted per the following stages: As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot(s) they have selected. As part of Stage 2 the bidders will then be required to complete a Technical response based on technical specific questions related to the lot they have selected. As part of Stage 3 the bidders will then be required to complete Commercial response based on activities associated to the lot they have selected. As part of the tender evaluation process the Council will then request evidence from the bidder identified as having the highest MEAT prior to award. The contract will be governed under the JCT Measured Term Contract (MTC/Scot) 2011 Edition.",
        "value": {
            "amount": 1400000,
            "currency": "GBP"
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        "lotDetails": {
            "awardCriteriaDetails": "Lots 1, 2 and 3."
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        "lots": [
            {
                "id": "2",
                "title": "Siemens Controllers",
                "description": "This Lot covers the requirement to maintain Siemens controllers across 35 locations. The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
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                        {
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                "value": {
                    "amount": 196500,
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                "contractPeriod": {
                    "durationInDays": 1800
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                "renewal": {
                    "description": "Optional 24 months extension"
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                "submissionTerms": {
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                "hasOptions": false
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                "id": "3",
                "title": "Various Controllers",
                "description": "This Lot covers the requirement for maintaining the following BEMS controllers across a number of locations: TAC - 23 sites Distech - 14 sites Priva - 6 sites Delta - 5 sites Coster - 2 sites Tridium - 2 sites Andover - 1 sites The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
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                            "type": "price",
                            "description": "40"
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                },
                "value": {
                    "amount": 297500,
                    "currency": "GBP"
                },
                "contractPeriod": {
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                "hasRenewal": true,
                "renewal": {
                    "description": "Optional 24 months extension"
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false
            },
            {
                "id": "4",
                "title": "Under Floor Heating",
                "description": "This Lot covers the requirement to maintain Under Floor Heating across 62 locations. The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
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                            "type": "quality",
                            "description": "60"
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                        {
                            "type": "price",
                            "description": "40"
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                },
                "value": {
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                "hasOptions": false
            },
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                "id": "1",
                "title": "Trend Controllers",
                "description": "This Lot covers the requirement to maintain Trend controllers across 99 locations. The Lot will be evaluated on the Most Economically Advantageous Tender (MEAT).",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
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                            "description": "60"
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                        {
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                "value": {
                    "amount": 556000,
                    "currency": "GBP"
                },
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                },
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                "renewal": {
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                    "description": "SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.",
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                    "description": "SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio. Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio. Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.",
                    "minimum": "Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes \"marginal\"? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cashflow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"? Do the bidder's auditors (where applicable) consider it to be a \"going concern\"? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided. SPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.",
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                "name": "Steven McMichael",
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