Award

Leisure Futures

OXFORD CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

02 May 2024 at 08:29

Tender

26 Apr 2023 at 11:59

Planning

17 Feb 2023 at 15:59

Summary of the contracting process

Oxford City Council has launched the "Leisure Futures" procurement process, aiming to innovate leisure services to meet changing community needs. This process involves a competitive dialogue procurement method with an emphasis on quality criteria. The procurement stage is completed, with Serco Leisure Operating Limited being awarded the contract for sports facilities operation services. The contract includes an option to extend for five years, providing opportunities for businesses in the sports facilities operation services industry.

This tender by Oxford City Council presents a strategic opportunity for businesses to engage in delivering innovative leisure services that prioritize social value. The tender process is focused on creating a long-term model to tackle health inequalities and integrate leisure services with public health providers. Businesses offering creative solutions with a focus on social impact and community engagement would be well-suited to compete in this procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Leisure Futures

Notice Description

Provision of Leisure Services

Lot Information

Lot 1

Oxford City Council prides itself in delivering world class services and innovatively finding new solutions to meet today's challenges. We are a multi award-winning council with an excellent track record. Like most councils, our budgets are under immense pressure. While the Council will do all it can to prioritise protecting services that support the most vulnerable, we will need to find new ways of doing things and need to take tough choices to balance our budget. Our leisure centres contract expires in April 2024, which provides an opportunity for these facilities to better meet changing community needs - to reflect this we are considering changing the name from Leisure to Active Wellbeing Centres. We will look to provide the best possible leisure service - we will do this through a period of dialogue with potential operators and compare this with an in-house comparator. We want an innovative solution that balances cost and social value and to improve the role the centres play in delivering the outcomes in the Council's Corporate Plan. We are keen to explore how we can improve the links with parks and outdoor activity. This provides an opportunity to integrate local authority services to enable a preventative, customer focussed long-term model to be developed. We now have a window of opportunity to reimagine how Oxford's leisure centres could play a more substantial role in tackling health inequalities that is more integrated with work by health and Oxfordshire County Council Public Health providers. The recently produced Fit for the Future: the role of district councils in improving health and wellbeing makes a strong case for integrating council-run leisure and wellbeing services into the health system.

Options: Option to extend the contract for one period of 5 (five) years

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03a699
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014151-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive dialogue
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services


CPV Codes

92600000 - Sporting services

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£15,546,789 £10M-£100M

Notice Dates

Publication Date
2 May 20241 years ago
Submission Deadline
30 May 2023Expired
Future Notice Date
17 Feb 2023Expired
Award Date
1 May 20241 years ago
Contract Period
31 Mar 2024 - 31 Mar 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Procurement@oxford.gov.uk, procurement@oxford.gov.uk
Contact Email
procurement@oxford.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ1 Berkshire, Buckinghamshire and Oxfordshire, TLJ14 Oxfordshire CC

Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

SERCO LEISURE OPERATING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03a699-2024-05-02T09:29:17+01:00",
    "date": "2024-05-02T09:29:17+01:00",
    "ocid": "ocds-h6vhtk-03a699",
    "description": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordcc",
    "initiationType": "tender",
    "tender": {
        "id": "OCC000055",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Leisure Futures",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "92610000",
            "description": "Sports facilities operation services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision of Leisure Services",
        "lots": [
            {
                "id": "1",
                "description": "Oxford City Council prides itself in delivering world class services and innovatively finding new solutions to meet today's challenges. We are a multi award-winning council with an excellent track record. Like most councils, our budgets are under immense pressure. While the Council will do all it can to prioritise protecting services that support the most vulnerable, we will need to find new ways of doing things and need to take tough choices to balance our budget. Our leisure centres contract expires in April 2024, which provides an opportunity for these facilities to better meet changing community needs - to reflect this we are considering changing the name from Leisure to Active Wellbeing Centres. We will look to provide the best possible leisure service - we will do this through a period of dialogue with potential operators and compare this with an in-house comparator. We want an innovative solution that balances cost and social value and to improve the role the centres play in delivering the outcomes in the Council's Corporate Plan. We are keen to explore how we can improve the links with parks and outdoor activity. This provides an opportunity to integrate local authority services to enable a preventative, customer focussed long-term model to be developed. We now have a window of opportunity to reimagine how Oxford's leisure centres could play a more substantial role in tackling health inequalities that is more integrated with work by health and Oxfordshire County Council Public Health providers. The recently produced Fit for the Future: the role of district councils in improving health and wellbeing makes a strong case for integrating council-run leisure and wellbeing services into the health system.",
                "status": "cancelled",
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2034-03-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "description": "As published in the tender documents"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Option to extend the contract for one period of 5 (five) years"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Qualitative",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "92600000",
                        "description": "Sporting services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    },
                    {
                        "region": "UKJ14"
                    },
                    {
                        "region": "UKJ14"
                    }
                ],
                "deliveryLocation": {
                    "description": "Leisure sites in Oxford as detailed in the tender documents"
                },
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-02-17T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "value": {
            "amount": 15000000,
            "currency": "GBP"
        },
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/oxfordcc",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordcc",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordcc",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive dialogue",
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2023-06-05T00:00:00+01:00"
        },
        "tenderPeriod": {
            "endDate": "2023-05-30T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-75626",
            "name": "Oxford City Council",
            "identifier": {
                "legalName": "Oxford City Council",
                "id": "https://www.oxford.gov.uk"
            },
            "address": {
                "streetAddress": "Town Hall, St Aldates",
                "locality": "Oxford",
                "region": "UKJ1",
                "postalCode": "OX1 1BX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement@oxford.gov.uk",
                "email": "procurement@oxford.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.oxford.gov.uk",
                "buyerProfile": "https://www.oxford.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-69916",
            "name": "Oxford City Council",
            "identifier": {
                "legalName": "Oxford City Council"
            },
            "address": {
                "streetAddress": "Town Hall, St Aldates",
                "locality": "Oxford",
                "region": "UKJ14",
                "postalCode": "OX1 1BX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "procurement@oxford.gov.uk",
                "email": "procurement@oxford.gov.uk",
                "url": "https://in-tendhost.co.uk/oxfordcc"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.oxford.gov.uk",
                "buyerProfile": "https://www.oxford.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-81162",
            "name": "Law and Governance",
            "identifier": {
                "legalName": "Law and Governance"
            },
            "address": {
                "locality": "Oxford",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-112710",
            "name": "Serco Leisure Operating Limited",
            "identifier": {
                "legalName": "Serco Leisure Operating Limited",
                "id": "04687478"
            },
            "address": {
                "streetAddress": "Serco House, 16, Bartley Wood Business Park",
                "locality": "Hook",
                "region": "UKJ1",
                "postalCode": "RG27 9UZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-69916",
        "name": "Oxford City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "014151-2024-OCC00055-1",
            "relatedLots": [
                "1"
            ],
            "title": "Leisure Futures",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-112710",
                    "name": "Serco Leisure Operating Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "014151-2024-OCC00055-1",
            "awardID": "014151-2024-OCC00055-1",
            "title": "Leisure Futures",
            "status": "active",
            "value": {
                "amount": 15546789.42,
                "currency": "GBP"
            },
            "dateSigned": "2024-05-02T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 5
            }
        ]
    }
}