SCC APC Contract for a Transport Removals Service on Behalf of H.M. Coroner for Surrey

{
    "tag": [
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    "id": "ocds-h6vhtk-03b286-2023-09-06T12:06:39+01:00",
    "date": "2023-09-06T12:06:39+01:00",
    "ocid": "ocds-h6vhtk-03b286",
    "description": "Selection Questionnaire responses and tenders are to be completed electronically using the Proactis Supplier Network (the Portal) https://supplierlive.proactisp2p.com/. The Potal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The Portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity, Candidates should register their organisation on the Portal. Bidders will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Bidders in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Council at any time. The Council reserves the right at any time to: (i) reject any or all responses and to cancel or withdraw this procurement at any stage; (ii) award a contract without prior notice; (iii) change the basis, the procedures and the time-scales set out or referred to within the procurement documents; (iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification); (v) terminate the procurement process; and (vi) amend the terms and conditions of the selection and evaluation process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.",
    "initiationType": "tender",
    "tender": {
        "id": "DN1481",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SCC APC Contract for a Transport Removals Service on Behalf of H.M. Coroner for Surrey",
        "status": "unsuccessful",
        "classification": {
            "scheme": "CPV",
            "id": "98370000",
            "description": "Funeral and related services"
        },
        "mainProcurementCategory": "services",
        "description": "The Coroners Act 1988 places several duties on Local Authorities for the provision of a Coroner's Service. The Coroner is an independent judicial officer whose role is to investigate the causes of sudden deaths, deaths of unknown cause, unnatural or violent deaths or deaths in custody. Bodies that fall under the jurisdiction of the Coroner are transported to a designated mortuary under specific conditions for further investigation and possible post-mortem. The proposed objectives of this procurement are as follows. i. To put in place via an open tender process a compliant contract to deliver a Coroner's Transport Removal service on behalf of HM Coroner for Surrey. ii. To ensure the contract provides value for money. iii. To deliver a contract which supports collaborative working and delivers continuous improvement. iv. To deliver a service which compliments and helps to support other contracts such as the provision of mortuary services. The proposed objectives of the contract are as follows: i. To meet the requirements of The Coroners Act 1988. ii. The movement of deceased, coming under the jurisdiction of the Coroner, to a pre-designated mortuary for investigation. iii. Collection of deceased within 1 hour of the call out. iv. Adherence to strict procedures to ensure the dignity of the deceased is maintained at all times. v. Adherence to strict procedures to ensure integrity of evidence that may be pertinent to a criminal investigation. vi. Adherence to strict procedures to ensure safekeeping of any personal effects on the deceased and preservation of evidence (compliance). In order to meet these objectives, The Council is seeking to appoint one or more contractors to cover the predetermined geographical lots within Surrey. The successful contractor(s) will be required to be member of one of the following: i. National Association of Funeral Directors ii. The National Society of Allied & Independent Funeral Directors",
        "value": {
            "amount": 456000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Surrey County Council currently run a framework for the Transport Removals Service on Behalf of H.M. Coroner for Surrey. The framework consist of 3 lots; Lot 1 - North Surrey Lot 2 - South West Surrey Lot 3 - South East Surrey. Lot 2 was unawarded at the time and the council now wishes to run a procurement to award a contractor to this lot.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 456000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is anticipated that the contract term will be a maximum of 4 years (i.e., 2-year initial term plus options to extend for two 1-year periods thereafter)."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
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        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98371100",
                        "description": "Cemetery services and cremation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371110",
                        "description": "Cemetery services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    },
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The appointed supplier will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly, contract performance conditions will relate in particular to social, environmental or other corporate social responsibility considerations. Further details can be found in the procurement documents and the contract.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-04-13T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
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            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-04-13T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-04-13T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "reviewDetails": "Any appeals should be promptly brought to the attention of the Head of Procurement of the Council at the address specified in Section I) above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Council will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.",
        "coveredBy": [
            "GPA"
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    },
    "parties": [
        {
            "id": "GB-FTS-6907",
            "name": "Surrey County Council",
            "identifier": {
                "legalName": "Surrey County Council"
            },
            "address": {
                "streetAddress": "Woodhatch Place, 11 Cockshot Hill",
                "locality": "Reigate",
                "region": "UKJ2",
                "postalCode": "RH2 8EF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Andrew Clarke",
                "email": "andrew.clarke@surreycc.gov.uk",
                "url": "https://supplierlive.proactisp2p.com"
            },
            "roles": [
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            "details": {
                "url": "https://www.surreycc.gov.uk/",
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                "classifications": [
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                    {
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                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3462",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
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        {
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            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
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                "countryName": "United Kingdom"
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    "buyer": {
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        "name": "Surrey County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "026324-2023-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract for a Transport Removals Service on Behalf of H.M. Coroner for Surrey",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ]
}