IMS3 Contract for the Provision of Information Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b6ee-2023-03-29T15:34:23+01:00",
    "date": "2023-03-29T15:34:23+01:00",
    "ocid": "ocds-h6vhtk-03b6ee",
    "description": "(i) Whilst the transition to the new supplier is feasible under the IMS3 Contract term as extended to 30 April 2022, there is a risk that it may not be complete in time due to approvals needed for the new service taking longer than expected, the scale of service being provided due to reorganisations of ALBs and test and trace as well as other current consuming organisations transition plans taking longer than expected. As well as; <br/>(ii) The level of technical transformation and remediation required of the services under the contract in order to transition to the new provider is not feasible within the current term.<br/>(iii) A change of supplier cannot be made from Atos to another supplier prior to the previous expiry date for both technical and economic reasons. This is due to the nature and complexity of the current IMS3 IT infrastructure and estate, the necessary transitional activities and the significant service disruption and cost that will arise in the event of a premature transition. For example, it is not possible to migrate data such as unstructured files without Atos' support and knowledge of the IMS3 data-center infrastructure and configuration, because Atos' support and knowledge is needed to ensure access is made available and legacy identities are matched to new cloud identities;<br/><br/>(iv) a change of supplier to migrate to an interim supplier from Atos and then to the IMS4 supplier would cause significant inconvenience or substantial duplication of costs for the DHSC and the UK Government as a whole. Among the anticipated complications are: costs related to transition periods; exit costs; termination assistance costs; procurement costs; further stranded costs for which DHSC would retain liability; TUPE costs and pension liabilities; costs in recreating data in the event of data loss in migration; and knowledge transfer costs particularly around a number of Atos built assets and other systems which cannot be transitioned safely (either to an interim supplier or a TOM supplier) without a detailed and expensive handover; and<br/>(v) As set out above, DHSC considers the intended further extension to be necessary for both technical and economic reasons; a change of supplier would cause significant inconvenience or substantial duplication of costs for the DHSC and the UK Government as a whole; and the price to be paid during the further 9-month extension will not exceed 50% of the value of the original Contract and therefore this modification is permitted under Regulation 72(1)(b) of the PCR 2015:",
    "initiationType": "tender",
    "tender": {
        "id": "DH_58131 / C0430",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "IMS3 Contract for the Provision of Information Management Services",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "In February 2021, DHSC launched a competitive procedure with negotiation procurement exercise for a replacement provider of the IMS3 service. This exercise is on track and DHSC expect to award the Contract within expected timescales (with the assumption that the negotiation phase is not invoked). Whilst the transition to the new supplier is feasible under the IMS3 Contract term there remain risks that it may not be complete in this timeframe which would impact on service continuity and cause significant disruption for the authority.",
                "contractPeriod": {
                    "startDate": "2012-01-16T00:00:00Z",
                    "endDate": "2023-10-31T23:59:59Z"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKI32"
                    },
                    {
                        "region": "UKI32"
                    }
                ],
                "deliveryLocation": {
                    "description": "39 Victoria Street, Westminster, London, SW1H 0EU<br/><br/>This contract also services DHSC office locations across England."
                },
                "relatedLot": "1"
            }
        ],
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "The Department has undertaken a procurement exercise to replace this service (with IMS4) and as a contingency is now further extending the agreement by 9 months for the purposes of orderly transition and exit."
            }
        }
    },
    "awards": [
        {
            "id": "009107-2023-DH_58131 / C0430-1",
            "relatedLots": [
                "1"
            ],
            "title": "IMS3 Contract for the Provision of Information Management Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-60481",
                    "name": "ATOS IT SERVICES UK LIMITED"
                }
            ]
        },
        {
            "id": "009178-2023-DH_58131 / C0430-1",
            "relatedLots": [
                "1"
            ],
            "title": "IMS3 Contract for the Provision of Information Management Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-60481",
                    "name": "ATOS IT SERVICES UK LIMITED"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-43",
            "name": "Department of Health and Social Care",
            "identifier": {
                "legalName": "Department of Health and Social Care"
            },
            "address": {
                "streetAddress": "39 Victoria Street",
                "locality": "London",
                "region": "UKI32",
                "postalCode": "SW1H 0EU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sachin Joshi",
                "telephone": "+44 2079721622",
                "email": "sachin.joshi@dhsc.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/department-of-health-and-social-care",
                "buyerProfile": "https://www.gov.uk/government/organisations/department-of-health-and-social-care"
            }
        },
        {
            "id": "GB-FTS-60481",
            "name": "ATOS IT SERVICES UK LIMITED",
            "identifier": {
                "legalName": "ATOS IT SERVICES UK LIMITED",
                "id": "01245534"
            },
            "address": {
                "streetAddress": "Second Floor, Mid City Place, 71 High Holborn, London, WC1V 6EA",
                "locality": "London",
                "region": "UKI3",
                "postalCode": "WC1V 6EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7733315094"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://atos.net/en-gb/united-kingdom",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-497",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "generaloffice@administrativecourtoffice.justice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/courts-tribunals"
            }
        },
        {
            "id": "GB-FTS-45",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "39 Victoria Street",
                "locality": "London",
                "postalCode": "SW1H 0EU",
                "countryName": "United Kingdom"
            },
            "roles": [
                "mediationBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/department-of-health-and-social-care"
            }
        },
        {
            "id": "GB-FTS-1661",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-43",
        "name": "Department of Health and Social Care"
    },
    "contracts": [
        {
            "id": "009107-2023-DH_58131 / C0430-1",
            "awardID": "009107-2023-DH_58131 / C0430-1",
            "title": "IMS3 Contract for the Provision of Information Management Services",
            "status": "active",
            "value": {
                "amount": 141700000,
                "currency": "GBP"
            },
            "dateSigned": "2012-01-16T00:00:00Z",
            "period": {
                "startDate": "2012-01-16T00:00:00Z",
                "endDate": "2023-01-31T23:59:59Z"
            },
            "periodRationale": "This contract will be superseded by IMS4, which is being formally tendered. There is a requirement to extend the IMS3 contract to cover the tendering and contract award timetable.",
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKI32"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "39 Victoria Street, Westminster, London, SW1H 0EU This contract also services DHSC office locations across England."
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "Modification Notice 2:<br/><br/>The contract has been modified as follows:<br/>- the contract period has been extended. The modification extends the contract by 9 months. The new expiry date is 31.01.2023.<br/>- the service lines and assets under the contract will become a 'legacy' service tower and the 'legacy' service tower will diminish over time, aligned to the end of the contract.<br/>- other minor and incidental technical changes to the contract required as part of this extension. These changes include: amendments of relevant timings to ensure that they reflect operational realities; exit and services transfer arrangements to reflect the requirements of the current situation and reducing the amount of time required for termination of certain service towers; reviewing obligations to upkeep certain software; and termination assistance.<br/>The increase in value of PS5 400 000.00 GBP from PS136 300 000.00 GBP to PS141 700 000.00 GBP is made up of the continuation of services during the extended contract period.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Department is undergoing a procurement exercise to replace this service and as a contingency is now extending the agreement by 9 months for the purposes of orderly transition and exit.<br/><br/>For further information please refer to the Additional Information Section within this notice."
                }
            ]
        },
        {
            "id": "009178-2023-DH_58131 / C0430-1",
            "awardID": "009178-2023-DH_58131 / C0430-1",
            "title": "IMS3 Contract for the Provision of Information Management Services",
            "status": "active",
            "value": {
                "amount": 142346000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-19T00:00:00Z",
            "period": {
                "startDate": "2012-01-16T00:00:00Z",
                "endDate": "2023-10-31T23:59:59Z"
            },
            "periodRationale": "This contract will be superseded by IMS4, which is being formally tendered. There is a requirement to extend the IMS3 contract to cover the tendering and contract award timetable.",
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKI32"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "39 Victoria Street, Westminster, London, SW1H 0EU This contract also services DHSC office locations across England."
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "2",
                    "description": "Modification Notice 3:<br/><br/>The contract has been modified as follows:<br/>- the contract period has been extended. The modification extends the contract by 9 months. The new expiry date is 31.10.2023.<br/>- the service lines and assets under the contract will become a 'legacy' service tower and the 'legacy' service tower will diminish over time, aligned to the end of the contract.<br/>- other minor and incidental technical changes to the contract required as part of this extension. These changes include: amendments of relevant timings to ensure that they reflect operational realities; exit and services transfer arrangements to reflect the requirements of the current situation and reducing the amount of time required for termination of certain service towers; reviewing obligations to upkeep certain software; and termination assistance.<br/>The increase in value of PS646,000 GBP from PS141,700,000 GBP, to PS142,346,000 GBP is made up of the continuation of services during the extended contract period.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Department is undergoing a procurement exercise to replace this service and as a contingency is now extending the agreement by 9 months for the purposes of orderly transition and exit.<br/><br/>For further information please refer to the Additional Information Section within this notice."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:399336-2019:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}