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Framework for Commercial Agency Services

Surrey Heath Borough Council

This public procurement record has 2 releases in its history.

Award

09 Aug 2023 at 12:05

Award Notice
Tender

24 Apr 2023 at 16:05

Tender Notice
Summary of the contracting process

The Surrey Heath Borough Council is seeking to establish a multi-agency framework for investment agency services. This framework involves acquisitions and disposals of various property types, with a focus on regeneration, economic growth, and employment protection. The Council has divided the procurement into 3 lots: Commercial sales and acquisitions, Residential sales and acquisitions, and Retail sales, acquisitions, valuations, lettings, and management. The Council has already signed contracts with multiple suppliers for these services.

This tender presents an opportunity for small and medium enterprises (SMEs) specializing in property management services. Businesses that excel in property acquisitions, disposals, valuations, and strategic advice will find this tender suitable. As the contracting authority, Surrey Heath Borough Council is actively seeking suppliers to support its investment agency services across different property sectors. The procurement is currently at the active stage, and interested businesses should consider the upcoming bidder information meeting between the 9th and 12th of May 2023.

How relevant is this notice?

Notice Information

Notice Title

Framework for Commercial Agency Services

Notice Description

Surrey Heath Borough Council (SHBC) is currently looking to set up a new multi-agency framework for SHBC investment agency services. Appointed suppliers will support the Council with acquisitions and disposals of property and land. The agents will be required to assist with the acquisition and disposal of retail, office, leisure, industrial and community assets. There is a further requirement for the agents to review the market for potential acquisition opportunities that may be of interest to the Council and present those for consideration. The Council will consider the assets that meet the following criteria: assist regeneration, promote economic growth, protect employment. There will be 3 lots:- 1.1Lot 1:Commercial sales and acquisitions 1.2Lot 2: residential sales and acquisitions 1.3Lot 3: retails sales and acquisitions Please note that the Council will be holding a bidder information meeting between the 9th and 12th May 2023.

Lot Information

1.1Lot 1:Commercial sales and acquisitions

The Specification of Services to be provided under Lot 1 are set out below: 3.1.1 Overview of Surveying Services Requirements The Council requires the Framework Provider to be able to provide professional management, advice, guidance, negotiation and assistance on property and estates issues but for all the services on the following list. This list covers the main services required: Acquisition of freehold and leasehold property Disposal (includes letting and or commercial arrangements) of freehold and leasehold property Rent reviews Lease breaks and lease expires Lease renewals Dilapidations Landlord and Tenant issues including Landlord consents, service charges and claims Rating support services Strategic advice including the preparation and development of an estate strategy Procurement strategy for property related issues. Development consultancy and advice Valuations Planning and Planning Viability Assessments Condition surveys General advice on estate and property management General management duties Compulsory purchase Daylighting/ sunlighting/ overshadowing and rights of light Party wall awards Wayleaves and easements Other neighbourly matters. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6C7634VEG3

Renewal: Being let on the basis of 2+2 years

1.2Lot 2: residential sales and acquisitions

The Specification of Services to be provided under Lot 2 are set out below: 3.3.1 Disposal of freehold and leasehold property including shared ownership properties - Residential Where surplus property, space or holdings have been identified and, on receipt of an Order, the Provider will provide an initial report with budget costs, forecast incomes, anticipated outcomes and timings which take into account market conditions and risks, together with a recommendation to achieve the most favourable outcome for the Council. Following agreement with the Council, the Provider will undertake and manage the marketing and disposal through to a satisfactory conclusion for the Council and will provide a comprehensive final report to support a recommendation, including any need to claw back, with advice on amounts and mechanism. 3.3.2 Acquisition of freehold and leasehold property including shared ownership properties - Residential Following agreement on a procurement strategy, the Provider will undertake and manage a comprehensive search of available property solutions. 3.3.3 Valuations - Residential Valuations to the appropriate RICS standards are to be provided by the Provider where necessary in the provision of the Surveying Services outlined above. The Council may require independent standalone valuations which can take a number of forms including: Full valuations In accordance with RICS Valuation - Professional Standards March 2012, capital and rental values. Desk top Based upon property information provided by the Council, without the need for inspection - capital and rentals values. Capital Charge For internal charging purposes. Valuations to be based upon current open market existing use value (EUV); alternative use value (AUV), where that is greater and apportioned between land and buildings, with an assessment of remaining economic life. Independent 'check' valuations Verification of capital and rental values.

Renewal: Being let on a 2+2 basis

LOT 3 - RETAIL SALES, ACQUISITIONS, VALUATIONS, LETTINGS, MANAGEMENT

The Specification of Services to be provided under Lot 3 are set out below: 3.4.1 Disposal of freehold and leasehold property - Retail Where surplus property, space or holdings have been identified and, on receipt of an Order, the Provider will provide an initial report with budget costs, forecast incomes, anticipated outcomes and timings which take into account market conditions and risks, together with a recommendation to achieve the most favourable outcome for the Council. Following agreement with the Council, the Provider will undertake and manage the marketing and disposal through to a satisfactory conclusion for the Council and will provide a comprehensive final report to support a recommendation, including any need to claw back, with advice on amounts and mechanism. 3.4.2 Acquisition of freehold and leasehold property - Retail Following agreement on a procurement strategy, the Provider will undertake and manage a comprehensive search of available property solutions. 3.4.3 Valuations - Retail Valuations to the appropriate RICS standard are to be provided by the Provider where necessary in the provision of Estates Services outlined above. The Council may require independent standalone valuations which can take a number of forms including: Full valuations In accordance with RICS Valuation - Professional Standards March 2012, capital and rental values.

Renewal: Being let on a 2+2 basis

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03c3ab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023213-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

70331000 - Residential property services

70332000 - Non-residential property services

70332200 - Commercial property management services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,398,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£466,000 £100K-£500K

Notice Dates

Publication Date
9 Aug 20233 years ago
Submission Deadline
7 Jun 2023Expired
Future Notice Date
Not specified
Award Date
2 Aug 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Surrey Heath Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBERLEY
Postcode
GU15 3HD
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Surrey Heath
Electoral Ward
Town
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
11
Supplier Names

CITICENTRIC LIMITED

HARTNELL TAYLOR COOK LLP

JONES LANG LA SALLE LIMITED

LAMBERT SMITH HAMPTON GROUP LIMITED

MADISON BROOK LIMITED

OWEN ISHERWOOD LIMITED

PHI CAPITAL INVESTMENTS LIMITED

SPECIALIST PROPERTY ADVISORS UK LLP TRADING AS BODDY AND EDWARDS

STILES HAROLD WILLIAMS PARTNERSHIP (SHW) LLP

STILES HAROLD WILLIAMS PARTNERSHIP LLP

VAIL WILLIAMS LLP

Further Information

Open Contracting Data Standard (OCDS)

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