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East Midlands Academy Trust ~ Cleaning Tender

East Midlands Academy Trust

This public procurement record has 3 releases in its history.

Award

11 Jan 2024 at 10:06

Award Notice
TenderUpdate

17 May 2023 at 16:05

Tender Notice
Tender

15 May 2023 at 14:05

Tender Notice
Summary of the contracting process

The East Midlands Academy Trust is inviting tenders for a cleaning services contract covering seven schools and the trust's head office in Northamptonshire. The contract, valued at £3.3 million, is for an initial three-year period with the possibility of a further three-year extension. The successful supplier will be required to provide high-quality cleaning services to ensure clean and pleasant environments for students, staff, and visitors. The procurement process is in the active stage, with a tender deadline of 16th June 2023 and an invitation date for the second stage on 3rd July 2023.

This tender opportunity by East Midlands Academy Trust presents a lucrative opportunity for cleaning service providers, particularly those with experience in school cleaning services. Small or medium enterprises (SMEs) are encouraged to apply, with the contracting authority welcoming proposals for innovation and environmental sustainability in the cleaning services. The trust emphasises the importance of high standards, efficiency, and proactive contract management. Suppliers must adhere to specific selection criteria and submission terms to be considered for this procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

East Midlands Academy Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for the East Midlands Academy Trust.

Lot Information

Lot 1

The successful Supplier will be required to provide cleaning services for the East Midlands Academy Trust. Seven schools are part of this tender, we are seeking tender submissions for the whole. The East Midlands Academy Trust is well established Multi Academy trust situated in Northamptonshire, which includes currently the following schools where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement. The schools and the EMAT Head Office which will be part of this tender and subsequent contract are: Northampton International Academy Prince William School Castle Academy Orchard Academy Hardingstone Academy Shepherdswell Academy Stimpson Avenue Academy EMAT Head Office - Pyramus house The contract being tendered is for three years in duration from 30th October 2023 until 29th October 2026, with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Trust. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The schools require that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to at all times is being able to provide clean Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within all of the schools consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor's organisation, thus working to deliver the East Midlands Academy Trust's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. See SQ Document for more information. Additional information: Please be aware, this is the Contract Award Notice, this has now been awarded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03c8c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000901-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£3,300,000 £1M-£10M
Lots Value
£3,300,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£4,390,259 £1M-£10M

Notice Dates

Publication Date
11 Jan 20242 years ago
Submission Deadline
16 Jun 2023Expired
Future Notice Date
Not specified
Award Date
19 Sep 20232 years ago
Contract Period
30 Oct 2023 - 29 Oct 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Midlands Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTON
Postcode
NN4 5EA
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
West Northamptonshire
Electoral Ward
Nene Valley
Westminster Constituency
South Northamptonshire

Supplier Information

Number of Suppliers
1
Supplier Name

Purgo Supply Services Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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