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Monmouth Comprehensive School~ Cleaning Tender

Monmouth Comprehensive School

This public procurement record has 2 releases in its history.

Award

14 Aug 2024 at 12:05

Award Notice
Tender

03 Jul 2023 at 16:05

Tender Notice
Summary of the contracting process

Monmouth Comprehensive School has successfully concluded the procurement process for their cleaning services tender, with the contract awarded to Atlas fm. This contract, classified under the CPV code 90919300 for "School cleaning services," covers the region of Monmouthshire and Newport (UKL21). The award stage was completed, and the contract, valued at approximately £1,308,333.33, was signed on 21st February 2024. The contract will begin on 1st April 2024 and spans three years, with a possible extension for another three years under the same terms. This procurement followed the selective "Restricted procedure" method, ensuring high standards and competitive vendor selection, and it reserves the right to adjust or terminate the process if necessary.

This cleaning tender is conducive to business growth opportunities, particularly for companies in the janitorial and facility management sectors. Small and medium enterprises (SMEs) were considered suitable, showcasing that the contract is open to innovative and high-standard vendors regardless of size. With an emphasis on delivering environmentally sensitive and carbon-neutral solutions, the successful contractor is expected to bring forth advanced cleaning methods and equipment. Businesses focusing on quality, sustainability, and adherence to high industry standards such as BIC’S will find this tender aligns well with their growth strategies and service offerings.

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Notice Information

Notice Title

Monmouth Comprehensive School~ Cleaning Tender

Notice Description

The successful tenderer will be required to provide cleaning services at Monmouth Comprehensive School.

Lot Information

Lot 1

The successful tenderer will be required to provide cleaning services at Monmouth Comprehensive School. The contract will commence on 1st April 2024 for a period of three years, with the option to extend for a further period of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The school requires that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to at all times is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within all the school consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will additionally be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor's organisation, thus working to deliver the Lighthouse Schools Partnership's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The approximate annual value of the contract is PS207,000.00. Additional information: Please note this is a Contract Award Notice - this contract has already been awarded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03de63
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025772-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,242,000 £1M-£10M
Lots Value
£1,242,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,308,333 £1M-£10M

Notice Dates

Publication Date
14 Aug 20242 years ago
Submission Deadline
18 Sep 2023Expired
Future Notice Date
Not specified
Award Date
21 Feb 20242 years ago
Contract Period
1 Apr 2024 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Monmouth Comprehensive School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MONMOUTH
Postcode
NP25 3YT
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Monmouthshire
Electoral Ward
Town
Westminster Constituency
Monmouthshire

Supplier Information

Number of Suppliers
1
Supplier Name

Atlas fm

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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